TEMPLE INDEPENDENT SCHOOL DISTRICT REGULAR MEETING OF THE BOARD OF TRUSTEES November 17, 2014 Minutes The Board of Trustees met in regular session on Monday, November 17, 2014 in the Joe Everton Conference Room of the TISD Central Administration Offices, 200 North 23rd Street, Temple, Texas in accordance with Chapter 551 of the Government Code. President Wright called the meeting to order at 6:02 p.m. and declared a quorum present. A moment of silence was held. The Pledge of Allegiance was led by Mr. Wright. Members Present
Mr. Steve Wright, President; Mr. Dan Posey, Vice President; Mrs. Jennifer Davis, Secretary; Mrs. Linell Davis; Mr. Ronnie Gaines; Mrs. Shannon Gowan; and Ms. Virginia Suarez, Members.
Members Absent
None.
Others Present
Dr. Robin Battershell, Superintendent; Mrs. Marilyn Krumnow, Secretary to the Superintendent; representative of the news media; and various staff members and citizens.
Public Forum
No one requested to speak to the Board during the Open Forum.
Board President’s
Mrs. Jennifer Davis provided an update of her attendance at the Annual TASA/TASB Convention in Dallas, Texas from September 25-28, 2014. She attended as Temple ISD's delegate for the Delegate Assembly. Several sessions attended included: Four Ways to Future Ready, Is Grit a Missing Piece? Accomplishing More than Others of Equal Intelligence, and Making Teacher Goal Setting More Powerful. No future items were discussed.
Superintendent’s Report
INSTRUCTION We had 71 athletes who qualified for the Scholar Baller Award for the second six weeks. They qualify by making the A/B honor roll. All Varsity football players remain eligible for the playoffs. Lynne Brock, Dr. Battershell and Matthew LeBlanc have visited our feeder daycares. The District partners with 5 of these to provide integration teachers. This originated in a grant written many years ago that since has expired. We have maintained the integration teachers and draw ADA on the students that they serve in our partner day cares. These visits will result in a meeting among all of our partner daycares in early December, a link on our website to daycares in the area, and further communication with them on TISD events.
We had a great mentor board meeting this month. This is an active, influential board at this time. 106 mentors are currently at work! Temple hosted our District UIL Academic meeting on Monday with all 7 districts attending. TISD is the District chair and will host the One Act Play. Manor will host the Spring UIL Academic Meet. The Superintendent's Staff Advisory convened on Wednesday. Topics discussed were: 2015-2016 calendar specifically related to professional development, the Excellence in Education Conference and the Big Blue Wave (BBW) which will not be held at the beginning of the school year due to scheduling issues). The purpose of the BBW originally was to provide funding for Grow Your Own but with GYO coming under the Temple Education Foundation umbrella, it no longer requires an additional funding source.
The District has trained 30 additional substitutes which will be a great help. Dr. Battershell was the guest speaker at the Temple Business League on Wednesday, November 5 and asked the Reinvestment Zone Committee to include the following in future discussions: Always think of TISD when making decisions Clean up City areas around schools Consider supporting a 2015 bond CONSTRUCTION The District continues to await news of our joint grant with the City for a sidewalk extension along 31st street leading up to the High School. TISD administrators will be concluding our campus visits to obtain input for the 2015 bond. We will be hosting a Board Workshop on this in early January followed by a community meeting later in the month.
Human Resource
Ms. Suarez made a motion to approve the 2014-2015 personnel list. The motion was seconded by Mrs. Jennifer Davis and approved by a 7-0 vote. Mr. Joe Palmer, Assistant Superintendent of Human Resources, provided an update on the FIRST Staff Ratio. The 2014-2015 information was updated at the meeting listing with the following information:
Students: 8609.00 Teacher: 589.70 Staff: 1,132.80 Student/Teacher Ratio: 14.60 Student/Staff Ratio: 7.60
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FIRST Financial Rating Indicator #16 & #17 Five-Yr Comparison
Fiscal Year
Students
Teacher
Staff
Student/Teacher Ratio
Student/Staff Ratio
2008-09
8,569.00
616.91
1,225.87
13.89
6.99
2009-10
8,659.00
618.92
1,250.97
13.99
6.92
2010-11
8,840.00
613.29
1,248.77
14.41
7.08
2011-12
8,728.00
609.52
1,216.42
14.32
7.18
2012-13
8,752.00
601.02
1,211.12
14.56
7.23
43,548.00
3,059.66
6,153.15
71.18
35.39
Avg
8,709.60
611.93
1,230.63
2014-15
8,668.00
594.56
1,165.86
11/5/2014
14.24
14.58
Notes
SSHS (15)
State Budget Cuts Campus Closing (M-D)
7.08
7.43
Program Adds + Custodial -
Student Services
No action items this month.
Curriculum and Instruction
A motion was made by Mr. Posey to approve the 2014-2015 District Goals and Targets. Goal 1: Meet the academic, physical, and social needs of a diverse student population. Goal 2: Recruit and retain highly qualified faculty and staff. Goal 3: Maintain efficient and effective management of resources and operations to maximize learning for all students and staff. The motion was seconded by Mr. Gaines and approved by a 7-0 vote. Mr. Gaines made a motion to approve the Adoption Committee Members for selecting 6-12 Social Studies Textbooks, 9-12 Math Textbooks, Floral Design Textbooks and K-12 Fine Arts Textbooks. The motion was seconded by Mrs. Jennifer Davis and unanimously approved. (7-0) 2014-2015 9-12 Math Textbook Adoption Committee Members Name Position Campus Director or Secondary Lisa Adams Education FHAO Marilyn Varchetto Director of Special Education FHAO-SPED Sue Marshall Instructional Coach Bonham Middle School Rebecca Boren Math Teacher – Algebra I Temple High School Rosa Perez Math Teacher - Algebra I Bonham Middle School Brian Osborne Math Teacher-Calculus Temple High School Jacki Wright Instructional Technologist FHAO 2014-2015 6-12 Social Studies Textbook Adoption Committee Members Name Position Campus
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Lisa Adams Shannon Baumbach Felicia Joseph Michelle Caffey Julie Garza Stephen Traynor Stacey Edwards Rena Cotti Olinda Smith Terry Denson Brittany Meador Karen Jackson
Director of Secondary Education Special Education Coordinator Instructional Coach Instructional Coach Social Studies Teacher – US History Social Studies Teacher – 8th Social Studies Teacher – 7th Social Studies Teacher – Government Social Studies Teacher – 8th Social Studies Teacher – US History Social Studies Teacher-8th Instructional Technologist
FHAO FHAO-SPED Lamar Middle School Temple High School Temple High School Travis Science Academy Bonham Middle School Temple High School Bonham Middle School Temple High School Lamar Middle School FHAO
2014-2015 Floral Design Adoption Committee Members Name Position Campus Director or Secondary Lisa Adams Education FHAO Director of Career and Denise Ayres Technical Education Temple High School Lindsey Chapman Floral Design Teacher Temple High School 2014-2015 K-12 Fine Arts Textbook Adoption Committee Members Name Position Campus Lotspeich, Catrina Susan McCoy Copeland, Claire Ramirez, Rhonda Medina, Bob Lovorn, Tonya Flowers, James Tolleson, Natasha Hartzog, Linda Knight, Paula Medina, Amy
Director of Fine Arts Elementary Art Teacher Elementary Music Teacher High School Art Teacher High School Band Teacher High School Choir Teacher High School Orchestra Teacher High School Theatre Teacher Middle School Band Teacher Middle School Choir Teacher Middle School Theatre Teacher
District Scott Elem Kennedy-Powell Temple HS Temple HS Temple HS Temple HS Temple HS Lamar MS Travis MS Bonham MS
Mrs. Amy Ybarra, Principal of Raye-Allen Elementary School, presented a power point presentation for the School Improvement Plan. Mr. Wright opened the Public Hearing at 6:36 p.m. for the Raye-Allen Elementary School Improvement Plan. There were no comments. The hearing closed at 6:36 p.m. Ms. Suarez made a motion to approve the Raye-Allen Elementary School Improvement Plan and allow for modifications to the Improvement Plan for administrative discretion and based on student needs. The motion was seconded by Mrs. Jennifer Davis and approved by a 7-0 vote. Mrs. Sandra Reyes, Principal of H. P. Garcia Elementary School, presented a November 17, 2014 – 6:00 p.m. Board Minutes – Page 4
power point presentation for the School Improvement Plan. Mr. Wright opened the Public Hearing at 6:42 p.m. for the H. P. Garcia Elementary School Improvement Plan. There were no comments. The hearing closed at 6:42 p.m. Mrs. Linell Davis made a motion to approve the Hector P. Garcia Elementary School Improvement Plan and allow for modifications to the Improvement Plan for administrative discretion and based on student needs. The motion was seconded by Mrs. Gowan and approved by a 7-0 vote. Mr. Billy Madden, Principal of Lamar Middle School, presented a power point presentation for the School Improvement Plan. Mr. Wright opened the Public Hearing at 6:51 p.m. for the Lamar Middle School Improvement Plan. There were no comments. The hearing closed at 6:52 p.m. Mr. Gaines made a motion to approve the Lamar Middle School Improvement Plan and allow for modifications to the Improvement Plan for administrative discretion and based on student needs. The motion was seconded by Ms. Suarez and approved by a 7-0 vote. Mrs. Lisa Adams, Executive Director of Secondary Education, presented the Memorandum of Understanding for approval. Temple ISD seeks to partner with Temple College (TC) to develop and provide courses in college preparatory mathematics and English language arts. These courses are required per House Bill 5 to provide any 12th grade student deemed not college ready to obtain the necessary coursework that will allow the students to enter college level work in mathematics and English language arts without further remediation. Mrs. Gowan made a motion to approve the Temple College and Temple ISD Memorandum of Understanding for College Prep Mathematics and English Language Arts Courses. The motion was seconded by Mrs. Linell Davis and unanimously approved. (7-0) A motion was made by Mr. Posey and seconded by Mr. Gaines to approve the Affiliation Agreement between TMS Hydraulics, known as Temple Machine Shop and Temple I.S.D. The motion was approved by a 7-0 vote. Temple ISD will partner with TMS Hydraulics (TMS) to develop and provide practicum workforce experience in the fields of manufacturing and welding. This course provides workforce readiness training and completes the course sequence for the manufacturing anchor program. The district is working closely with TMS, Texas Workforce Solutions and Texas State Technical College on the design, experience and opportunity for duel credit. This course will begin in the 20152016 school year and will be included in the 2014-2015 course selection sheets for students to register. Finance and Operations
Mr. Dane Legg with Lott, Vernon & Company P.C. presented the results of the annual independent audit for 2013-2014. The results indicated unqualified opinions and no significant deficiencies. Ms. Suarez made a motion to approve and accept the
Annual Financial Audit Report for 2013-2014. The motion was seconded by Mrs. Jennifer Davis and approved. (7-0)
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Board Committee Reports Facilities Committee Update
Policy Committee Update
Mr. Steve Wright, Chairman of the Facilities Committee, provided an update on the last committee meeting held on October 30, 2014. Items discussed included the following: Scott Update, Temple High School Library Update, Temple High School Library Sound System/Furniture, landscaping update, administrative offices update, long range plan, findings from Internal Transportation Audit, discussion of construction cost examination, and Bond 2015. No action was required. The next meeting will be held Thursday, November 20, 2014 - 7:30 a.m. Ms. Virginia Suarez, Chairman of the Policy Committee, stated the last meeting held was October 29, 2014 and provided an update of the meeting. Items discussed included a review and discussion of Board Policy CPC (Local) - Office Management - Records Management, review and discussion of Board Policy CRD (Local) - Insurance and Annuities Management - Health and Life Insurance, review and discussion of Board Policy DCD (Local) - Employee Practices - AtWill Employment, review and discussion of Board Policy DCE (Local) Employment Practices - Other Types of Contracts, and 2014-2015 Local Policy Review of Temple ISD Board Policy Section B - Local Governance - Policies BDAA through BR. The next meeting will be held Thursday, November, 19, 2014 - 8:00 a.m. Mrs. Linell Davis made a motion to approve Board Policy CPC (Local) - Office Management - Records Management. The motion was seconded by Mrs. Gowan and approved by a 7-0 vote. TASB made revisions and added to this legally referenced policy existing statutory provisions on designating the Records Management Officer (RMO). The provisions in CPC (LOCAL) explain that the Board of Trustees must designate the RMO, and the name, office, or position of the RMO must be filed with the Texas State Library and Archives Commission within 30 days. For most Districts, CPC(LOCAL) gives the Superintendent oversight authority of the District’s records management functions, but if the Board of Trustees wishes to specifically designate another individual as the records management officer, a sample resolution for this purpose is available in the TASB Regulations Resource Manual, available in the Policy Service Resource Library on myTASB. A motion was made by Ms. Suarez and seconded by Mr. Gaines to approve Board Policy CRD (Local) - Insurance and Annuities Management - Health and Life Insurance. The motion carried. (7-0) In reviewing Board Policy CRD (LOCAL), TASB has recommended deletions providing flexibility for the District to determine contributions to health insurance premiums based on TRS membership, rather than part-time or full-time status. This change is more consistent with state law, which requires Districts to contribute to the health insurance premiums of only those employees who are active, contributing TRS members. The Human Resources Department has reviewed the revised policy and recommends approval from the Policy Committee. Mrs. Linell Davis made a motion to approve Board Policy DCD (Local) -
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Employment Practices - At-Will Employees. The motion was seconded by Mrs. Gowan and approved. (7-0) TASB recommends replacing the list of categories of employees that the District hires on an at-will basis with a statement that personnel not hired under a contract shall be employed on an at-will basis. A cross-reference check points to the policies outlining which employees are hired on a contractual basis. Several other provisions are also recommended for deletion because the material is covered at other policy codes, including: The statement giving the superintendent or designee the authority to notify employees about assignments, compensation, and other conditions of employment, which is addressed at DK (LOCAL); The statement that the principal will evaluate at-will employees, which is addressed in the DN series; and The provision on reasonable assurance, which is addressed at CRF (LOCAL). A motion was made by Mrs. Jennifer Davis and seconded by Mr. Gaines to approve Board Policy DCE (Local) - Employment Practices - Other Types of Contracts. The motion was unanimously approved. (7-0) In lieu of listing the numerous positions included in the District’s response to the Policy Service survey sent in June 2014, TASB revisions included language requiring the Board of Trustees to approve the list of positions for which the District issues NonChapter 21 Contracts. Consent Agenda
A motion was made by Mr. Posey for approval of the consent agenda items VII, Item A, 1-2 through D, 1-3. The motion was seconded by Mr. Gaines and unanimously approved. (7-0) Items included purchases over $50,000: Orchestra Instruments and Temple High School Furniture; budget amendment #04; Investment Report ending 9/30/14 and October board minutes.
Adjournment
The meeting adjourned at 7:28 p.m.
Steve Wright, President
Jennifer Davis, Secretary
November 17, 2014 – 6:00 p.m. Board Minutes – Page 7
