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AGENDA BELOIT CITY COUNCIL City Hall Forum- 100 State Street 7:00 PM Monday, September 18, 2017

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CALL TO ORDER AND ROLL CALL

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PLEDGE OF ALLEGIANCE

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SPECIAL ORDERS OF THE DAY/ANNOUNCEMENTS 3.a. Proclamation recognizing the 40th Anniversary of City of Beloit Grinnell Hall Senior Center (Dunkin) Attachment

4.

PUBLIC HEARINGS

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PUBLIC COMMENTS

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CONSENT AGENDA All items listed under the Consent Agenda are considered routine and will b e enacted b y one motion. There will b e no separate discussion of these items unless a Council memb er so requests, in which event the item will b e removed from the General Order of Business and considered at this point on the agenda.

6.a. Approval of Minutes of the Regular Meeting of September 5 and Special Meeting of September 7, 2017 (Stottler) Attachment 6.b. Resolution Approving Change of Agent on the Class "B" Fermented Malt Beverage License for Beloit College, Coughy Haus, 708 Clary Street, to Darryl C. L. Smith, Jr. (Stottler) ABLCC recommendation for approval 5-0 Attachment 6.c. Resolution approving a 23-Lot Final Plat of Subdivision called Eagles Ridge Plat No. 3 for the properties located at 3650 Eagles Ridge Drive and 1510 Townhall Road (Christensen) Plan Commission recommendation for approval 5-0 Attachment 6.d. Application for a Conditional Use Permit to allow a Class II Group Living Arrangement in an R-1B, Single-Family Residential District, for the property located at 800 Wisconsin Avenue (Christensen) Refer to Plan Commission Attachment 6.e. Resolution authorizing Final Payment of Public Works Contract C16-21R, Beloit Public Library Beloit City Council Meeting Agenda - September 18, 2017 Page | 1

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Blender Café Re-Bid (Flesch) Attachment 6.f.

Resolution authorizing award of Public Works Contract, C17-11, Pavement Markings (Flesch) Attachment

6.g. Resolution authorizing the City Manager to Acquire Tax Delinquent Properties from the Rock County Treasurer (Christensen) Attachment 6.h. Resolution requiring the repairs of At-Grade Rail Road Crossings (Flesch) Attachment 7.

LICENSES 7.a. Resolution considering approval of 2017-2019 Applicants for an Alcohol Beverage Operator's (Bartender's) License August 25 - September 8, 2017 (Stottler) Attachment

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ORDINANCES APPOINTMENTS The individuals named b elow have b een nominated for a seat on a city b oard, committee or commission. Each nomination is sub ject to confirmation b y the City Council, approval of appointment will b e accomplished b y one motion unless a council memb er requests to take up a nomination separately, in which event the nomination will b e removed from the General Order of Business and considered at this point on the agenda.

9.a. Appointments Attachment 10. COUNCILOR ACTIVITIES AND UPCOMING EVENTS 11. CITY MANAGER’S PRESENTATION 11.a. New Early Literacy Initiatives at Beloit Public Library (Dimassis/Schomber) Attachment 12. REPORTS FROM BOARDS AND CITY OFFICERS 12.a. Resolution Dissolving Tax Incremental Financing District No. 5 and Authorizing the City Clerk/Treasurer to Distribute Excess Increment to Overlying Taxing Districts (Miller) Attachment 12.b. Review of applications submitted for vacant seat on Beloit City Council; Selection of finalists to be interviewed on September 20, 2017; and Review interview procedures and determine order of interviews for selected applicants. (Leavy/Luther) 12.c. The City Council will adjourn into Closed Session pursuant to section 19.85(1)(e), Wis. Stats. for the purposes of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session, namely to discuss and develop negotiating strategies related to collective bargaining.

Beloit City Council Meeting Agenda - September 18, 2017 Page | 2

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13. ADJOURNMENT

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Please note that, upon reasonable notice, at least 24 hours in advance, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information to request this service, please contact the City Clerk's Office at 364-6680, 100 State Street, Beloit, WI 53511.

Lorena Rae Stottler City of Beloit Clerk-Treasurer www.beloitwi.gov City Council meetings occur on the first and third Mondays of the month. Meetings are televised on Charter Cable Access digital channel 992 and are live streamed via the Beloit Access Television (BATV) YouTube Channel. Council meetings are rebroadcast on Charter Cable Access digital channel 992 and are archived on the BATV YouTube Channel for viewing at your leisure.

Beloit City Council Meeting Agenda - September 18, 2017 Page | 3

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RECOGNIZING THE 40th ANNIVERSARY OF CITY OF BELOIT GRINNELL HALL SENIOR CENTER

WHEREAS, Grinnell Hall Senior Center opened on September 9, 1977 with a mission to develop and maintain a diversified program of services which meets the recreational and leisure needs of the older person in the community WHEREAS, Grinnell Hall is celebrating its 40th anniversary in 2017; and WHEREAS, there are currently more than 450 members ranging in age from 50 years old to 95 years old with fifty six percent being 70 to 84 years of age. WHEREAS, Grinnell partners with over 34 organizations in Rock County; and WHEREAS Grinnell works each year with AARP to prepare over 350 tax returns for residents at no cost. WHEREAS Grinnell staff is in charge of the Beloit Senior Fair Committee, which is celebrating its 30th year in 2017. Over 60 vendors and over 600 seniors attend this expo each year. WHEREAS Grinnell’s lunch program served over 5,000 lunches last year WHEREAS, Grinnell volunteers donated over 14,000 volunteer hours last year WHEREAS, Grinnell Programs had an attendance of over 26,000 in 2016 NOW, THEREFORE, BE IT PROCLAIMED THAT the City Council of the City of Beloit recognizes the 40th anniversary of Grinnell Hall Senior Center and honors the staff and volunteers who contribute to the success of Grinnell. The City Council further encourages seniors to participate in the programs and volunteer opportunities at Grinnell Hall Presented this 18th day of September 2017. BELOIT CITY COUNCIL

Kevin D. Leavy, Council President ATTEST:

Lorena Rae Stottler, City Clerk-Treasurer

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MINUTES

September 7, 2017

PROCEEDINGS OF THE BELOIT CITY COUNCIL 100 State Street, Beloit WI 53511 City Hall Forum – 7:00 p.m. Tuesday, September 5, 2017 1)

CALL TO ORDER AND ROLL CALL President Leavy called the meeting to order at 7:02 p.m. Present: Clinton Anderson, Sherry Blakeley, Regina Dunkin, Kevin Leavy, Mark Preuschl, Nancy V. Forbeck Absent: None (one Vacancy)

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PLEDGE OF ALLEGIANCE

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SPECIAL ORDERS OF THE DAY/ANNOUNCEMENTS 3.a Vice President Dunkin presented a proclamation recognizing Mr. Tom McCawley for his dedication to the City of Beloit. He thanked the council for this recognition. File 7148 Attachment

4)

PUBLIC HEARINGS - None

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PUBLIC COMMENTS  Yuri Rashkin, 629 Park Avenue, introduced himself as an interested resident seeking appointment to the Beloit City Council. He teaches public speaking and works at UW-Whitewater and UW-Rock County. He was born in Moscow Russia and has been a US Citizen since 1988. Community involvement is crucial to him. City Council plays an important role in finances and economic development and he understands that citizens deserve a responsive government.  Allen “Butch” Dix, 2434 Stonehedge Lane, Beloit (Turtle Creek South) has lived in Beloit for 79.5 years. He is requesting a signal at Cobblestone and Cranston as well as a 35mph reduction in speed limit to 30mph from Shopiere Road to the WalMart store. He presented to the council a petition from residents in the area supporting this request. He also attached a Beloit Police Report showing the numerous accidents due to speed (128 accidents recorded in the area he is referencing according to a police report he requested.) President Leavy referred the item to the Traffic Review Committee and asked for a report back to Council.  Matt Finnegan, 2212 Knoll View Drive, Beloit. He came to discuss the Proposed Ordinance on the agenda tonight for a second reading. The Beloit Property Managers Association is hoping that the City might put something else in place better using the resources that we have. In 1994, the Association was a driving force to getting the inspection program put into place. The reality is that they realize this wasn’t going away but 23 years ago Beloit was different and required a shotgun effect to deal with problem landlords. He believes this ordinance continues a shotgun approach instead of lasering in on habitually problematic landlords. He urged the council to lay this ordinance over so it can be looked at

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more and review fee structures. He thinks that the City and the Association have the same goals. He thinks that there are a lot of fragile home owners in Beloit and maybe the staff could help them pursue resources to get a new roof instead of this approach. Prisha Gustina, 1313 11th Street, Beloit is a lifelong resident of Beloit, as well as a retired teacher. Her family owns many properties and she said she is passionate about Beloit and wants to see continued improvement. She would like the council to lay over the Ordinance on the agenda so there can be more discussion. She is pleading for communication between community members and the City. This Ordinance pertains to their livelihood and they'd like a voice at the table. She is also looking for equality for both the owner occupied and rental properties.

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CONSENT AGENDA Moved by Mark Preuschl – Seconded by Sherry Blakeley to adopt the consent agenda including items 6.a through 6.d. Motion carried 6 - 0 AYES: Clinton Anderson, Sherry Blakeley, Regina Dunkin, Kevin Leavy, Mark Preuschl, Nancy V. Forbeck NOES: None 6.a The Minutes of the Regular Meeting of August 21, 2017 were approved. Attachment 6.b A resolution approving an Underground Electric Easement on a portion of Telfer Park located at 2301 Skyline Drive was approved. File 8765 Attachment 6.c A resolution awarding Public Works Contract C17-19, Bridge Sealing and Painting was approved. File 8757 Attachment 6.d An application for a Final Subdivision Plat of Eagles Ridge No. 3 for the properties located at 3650 Eagles Ridge Drive and 1510 Townhall Road was referred to Plan Commission. File 8073 Attachment

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LICENSES 7.a Clerk-Treasurer Stottler presented a resolution considering approval of 20172019 Applicants for an Alcohol Beverage Operator's (Bartender's) License August 11-25, 2017. Moved by Regina Dunkin – Seconded by Clinton Anderson to approve the 11 applicants recommended for approval during this period. Motion carried 6 - 0 AYES: Clinton Anderson, Sherry Blakeley, Regina Dunkin, Kevin Leavy, Mark Preuschl, Nancy V. Forbeck NOES: None Attachment File 8747

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ORDINANCES 8.a City Manager Luther presented a proposed Ordinance to Repeal Section 14.06(6), to Repeal and Recreate Sections 14.06(2), (3) and (4), to Amend Sections 14.02(9), 7.06(2)(c), (d), 7.065, and 25.04(4)(d) of the Code of General Ordinances of the City of Beloit Pertaining to Rental Registration Certificates, Rental Dwelling Unit Inspections, Inspection Fees, and Enforcement of Parking Violations for a second reading. The proposed ordinance provides the required changes to the residential rental program in order to comply with the circuit court

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decision as well as offers new options and services that allow the City to address the public health and safety issues that the residents of Beloit have come to expect. Details of the proposed ordinance were reflected in the August 21st minutes when presented for first reading. Councilor Preuschl stated that there was much discussion at the August 23rd housing seminar where there was a variety of businesses, citizens, landlords and city staff present. This is an item that needs to occur as we approach the next budget cycle and he is in support of this ordinance. Councilor Blakeley stated that the two speakers talked about owner occupied being treated equal to rental property standards. City Manager Luther discussed the difference between the potential conditions in which someone running a business who may choose to let someone live in a home that may have issues, compared to owner occupied dwelling. The inspections are for the more difficult properties where compliance has been more difficult to achieve. Councilor Forbeck spoke to Mr. Finnegan’s comments and said she is sure there are good landlords but she also is aware that there are properties where the City needs to pay attention to safety. Moved by Mark Preuschl – Seconded by Regina Dunkin to adopt the Ordinance as presented. Motion carried 6 - 0 AYES: Clinton Anderson, Sherry Blakeley, Regina Dunkin, Kevin Leavy, Mark Preuschl, Nancy V. Forbeck NOES: None Attachment File 5130 Ordinance 3604 8.b

Community Development Director, Julie Christensen, presented a proposed Ordinance amending the Zoning District Map to change the Zoning District Classification from C-3 Community Commercial District to PUD, Planned Unit Development, for two portions of the property located at 2956 Milwaukee Road for second reading. McBain Enterprises, Inc. has submitted an application for a Zoning Map Amendment to change the zoning district classification from C-3, Community Commercial District, to PUD, Planned Unit Development District, for two portions of the property located at 2956 Milwaukee Road. The Plan Commission reviewed this item on August 9, 2017 and voted unanimously (7-0) to recommend approval of this Zoning Map Amendment. Moved by Sherry Blakeley – Seconded by Mark Preuschl adopt as presented Motion carried 6 - 0 AYES: Clinton Anderson, Sherry Blakeley, Regina Dunkin, Kevin Leavy, Mark Preuschl, Nancy V. Forbeck NOES: None Attachment File 8616 Ordinance 3605

9)

APPOINTMENTS - None

10)

COUNCILOR ACTIVITIES AND UPCOMING EVENTS  Councilor Forbeck attended the Housing meeting at the Library and was pleased to see so many people who know things about housing in attendance. She looks forward to continuing the conversation.  Councilor Preuschl attended the Peace Walk sponsored by Switch Lanes. He attended the Legislative Breakfast with Reps Sprietzer and Loudenbeck. He attended the re-opening of the Merrill Community Center. He reminded everyone that Discover WI will be back in town to film the farmers market this weekend. He applauded the engineers and crew of the City who fixed State Street last week.

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Councilor Anderson attended the Community Action open house. Today he dropped off some food for the children who attend the after school program. He has entered a friendly wager with Janesville Councilor Jorgensen that when Craig High School plays Beloit Memorial in football on September 22nd, that Beloit can collect more food than Janesville. Please consider bringing nonperishable donations that home game at 7 p.m. Councilor Blakeley shared a list of what she did this summer: The Beloit City Parks Tour; The Farmers Market; a ride along with BPD on July 4; Neighborhood Listening sessions; Beloit Together rally and Switch Lanes Peace Walk; the opening of the Blender Cafe; Walking by the river to watch the eclipse. She also pondered on how you make a Beloiter a lifelong community member? She believes this is Beloit's biggest challenge. She wants to change the City's reputation and we need to continue to spread the word about what is making Beloit a great place to live. Vice President Dunkin met with Youth 2 Youth members to learn about ways reduce substance abuse in the community. She ate at the Blender cafe and encouraged others to check it out. She was at the Farmer's Market and stated that it runs through October. President Leavy echoed the Beloit vs Craig rivalry competition and encouraged all to participate.

11)

CITY MANAGER’S PRESENTATION - None

12)

REPORTS FROM BOARDS AND CITY OFFICERS 12.a

City Manager Lori Luther presented a resolution authorizing Schedule of Fees and Charges for certain Housing Inspections and Solid Waste Services. She explained that the attached schedule is consistent with the Ordinance that was approved this evening and she was available to field questions. It was asked how this would be communicated to the public. Moved by Clinton Anderson – Seconded by Nancy V. Forbeck to adopt the resolution as presented. Motion carried 6 - 0 AYES: Clinton Anderson, Sherry Blakeley, Regina Dunkin, Kevin Leavy, Mark Preuschl, Nancy V. Forbeck NOES: None Attachment File 5130

12.b

Moved by Regina Dunkin – Seconded by Mark Preuschl to adjourn into closed session at 7:46 p.m. pursuant to § 19.85(1)(g), Wis. Stats. for the purposes of conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved and pursuant to § 19.85(1)(e), Wis. Stats. for the purposes of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session ; namely, to discuss the Town of Beloit’s incorporation petition and its request for a possible boundary agreement. Motion carried 6 - 0 AYES: Clinton Anderson, Sherry Blakeley, Regina Dunkin, Kevin Leavy, Mark Preuschl, Nancy V. Forbeck NOES: None

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September 7, 2017

12.c

Moved by Regina Dunkin – Seconded by Sherry Blakeley to reconvene in open session and possibly take action on the matter discussed in closed session. Motion carried 6 - 0 AYES: Clinton Anderson, Sherry Blakeley, Regina Dunkin, Kevin Leavy, Mark Preuschl, Nancy V. Forbeck NOES: None

12.d.

City Manager Luther presented a resolution authorizing Annexation Option for the Town of Beloit Property Owners. Clerk Stottler read the resolution for the record. This resolution requires a 2/3 majority. Moved by Regina Dunkin – Seconded by Sherry Blakeley adopt the resolution as presented. Motion carried 6 – 0. AYES: Clinton Anderson, Sherry Blakeley, Regina Dunkin, Kevin Leavy, Mark Preuschl, Nancy V. Forbeck NOES: None File 8761

Moved by Mark Preuschl – Seconded by Nancy V. Forbeck to adjourn at 8:32 p.m. Motion carried 6 - 0 AYES: Clinton Anderson, Sherry Blakeley, Regina Dunkin, Kevin Leavy, Mark Preuschl, Nancy V. Forbeck NOES: None

________________________________ Lorena Rae Stottler, City Clerk-Treasurer www.beloitwi.gov Date approved by City Council: September 18, 2017

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September 7, 2017

PROCEEDINGS OF THE BELOIT CITY COUNCIL 100 State Street, Beloit WI 53511 City Hall Forum – 6:15 p.m. Thursday, September 7, 2017 1)

CALL TO ORDER AND ROLL CALL President Leavy called the meeting to order at 6:15 p.m. Present: Clinton Anderson, Sherry Blakeley, Regina Dunkin, Kevin Leavy, Nancy V. Forbeck, Mark Preuschl Absent: None (one Vacancy)

2)

REPORTS FROM BOARDS AND CITY OFFICERS 2.a

Councilors Dunkin and Preuschl made a motion to adjourn into closed session at 6:15 p.m. pursuant to § 19.85(1)(g), Wis. Stats. for the purposes of conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved; namely, to discuss the matter of Hansen, et al v. City of Beloit, 2016 CV 412 (Rock Co. Circuit Court). Motion carried 6 – 0. AYES: Clinton Anderson, Sherry Blakeley, Regina Dunkin, Kevin Leavy, Nancy V. Forbeck, Mark Preuschl NOES: None

2.b

Moved by Mark Preuschl – Seconded by Sherry Blakeley reconvene in open session and take action on the matter discussed in closed session at 6:18. Motion carried 6 - 0 AYES: Clinton Anderson, Sherry Blakeley, Regina Dunkin, Kevin Leavy, Nancy V. Forbeck, Mark Preuschl NOES: None Moved by Nancy V. Forbeck – Seconded by Clinton Anderson to approve a resolution authorizing the City Attorney to dismiss Hansen, Et AL V. City of Beloit, 2016 CV 412 (Rock Co. Circuit Court). Motion carried 6 - 0 AYES: Clinton Anderson, Sherry Blakeley, Regina Dunkin, Kevin Leavy, Nancy V. Forbeck, Mark Preuschl NOES: None File 8767

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Moved by Mark Preuschl – Seconded by Regina Dunkin to adjourn at 6:20pm. Motion carried 6 - 0 AYES: Clinton Anderson, Sherry Blakeley, Regina Dunkin, Kevin Leavy, Nancy V. Forbeck, Mark Preuschl NOES: None

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September 7, 2017

________________________________ Lorena Rae Stottler, City Clerk-Treasurer www.beloitwi.gov Date approved by City Council: September 18, 2017

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RESOLUTION APPROVING CHANGE OF AGENT ON THE CLASS “B” FERMENTED MALT BEVERAGE LICENSE FOR BELOIT COLLEGE COUGHY HAUS, 708 CLARY STREET TO DARRYL C L SMITH, JR. WHEREAS, the Agent of record for Beloit College, Coughy Haus, located at 708 Clary Street, Beloit is Katherine Marse; WHEREAS, Beloit College, Coughy Haus, has requested and the Alcohol Beverage License Control Committee has recommended that the Agent be changed to Darryl C L Smith, Jr. for the licensing period ending June 30, 2018. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Beloit that the Agent for the alcohol beverage license for Beloit College, Coughy Haus, located at 708 Clary Street, is hereby changed to Darryl C L Smith, Jr.

Dated this 18th day of September, 2017.

BELOIT CITY COUNCIL

___________________________________ Kevin D. Leavy, City Council President Attest:

__________________________ Lorena Rae Stottler, City Clerk-Treasurer

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CITY OF BELOIT REPORTS AND PRESENTATIONS TO CITY COUNCIL Topic: Resolution approving Change of Agent on the Class “B” Fermented Malt Beverages License for Beloit College Coughy Haus, located at 708 Clary Street, Beloit from Kartherine Marse to Darryl C. L. Smith, Jr. Date:

September 12, 2017

Presenter(s):

Lorena Rae Stottler

Department:

City Clerk

Overview/Background Information: Beloit C/ollege Coughy Haus, located at 708 Clary Street, in the City of Beloit has requested that Darryl C. L. Smith, Jr. be appointed the new agent for the license period ending June 30, 2018. Key Issues (maximum of 5): 1. Beloit College Coughy Haus, located at 708 Clary Street, in the City of Beloit, has appointed Darryl C. L. Smith, Jr. as Agent via corporate letter dated August 3, 2017, replacing Katherine Marse. th 2. A complete application with fees was submitted to the Clerk’s office and was placed on the September 12 ABLCC agenda for consideration. The ABLCC recommended approval 5-0. Conformance to Strategic Plan: N/A Sustainability: ƒ ƒ ƒ ƒ

Reduce dependence upon fossil fuels – N/A Reduce dependence on chemicals and other manufacturing substances that accumulate in nature – N/A Reduce dependence on activities that harm life sustaining eco-systems – N/A Meet the hierarchy of present and future human needs fairly and efficiently – N/A

Action required/Recommendation: Staff recommends that City Council approve of the Change of Agent. Fiscal Note/Budget Impact: N/A

Attachments: Corporate Letter appointing agent, Schedule of Appointment, Auxiliary Questionnaire

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RESOLUTION APPROVING A 23-LOT FINAL PLAT OF SUBDIVISION CALLED EAGLES RIDGE PLAT NO. 3 FOR THE PROPERTIES LOCATED AT 3650 EAGLES RIDGE DRIVE AND 1510 TOWNHALL ROAD WHEREAS, New Leaf Homes LLC has submitted a 23-lot Final Plat of Subdivision called Eagles Ridge Plat No. 3 for the properties located at 3650 Eagles Ridge Drive and 1510 Townhall Road; and WHEREAS, the Final Plat, which will create 22 residential lots and an out-lot for stormwater management, is located within the corporate limits of the City of Beloit and contains the dedication of land to the City; and WHEREAS, the City of Beloit Plan Commission has reviewed and recommended approval of this Final Plat, subject to three conditions outlined below; and WHEREAS, this Final Plat substantially conforms to the Preliminary Plat, approved by the City of Beloit Plan Commission on August 9, 2017; and WHEREAS, the City Council of the City of Beloit has reviewed the proposed Final Plat of Subdivision called Eagles Ridge Plat No. 3, which pertains to the following described land: Lot 1 and Out-Lot 1 of Certified Survey Map Doc. No. 1930526 as recorded in Volume 34 on Pages 301-303, except Parcel “A” of Plat of Survey recorded 12/10/2015 as Doc. No. 2041659, being part of the SE ¼ of the NE ¼ and part of the NE ¼ of the SE ¼ of Section 28, Township 1 North, Range 13 East of the 4th P.M., in the City of Beloit, County of Rock, State of Wisconsin. Said parcels contain 8.474 acres, more or less. NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Beloit does hereby conditionally approve the 23-lot Final Plat of Subdivision called Eagles Ridge Plat No. 3, subject to the following conditions: 1. The applicant shall record the Final Plat with the Rock County Register of Deeds within one year of approval. The Final Plat shall not be recorded until a Development Agreement is approved by City Council. 2. Fees in lieu of parkland dedication shall be paid prior to issuance of the first Building Permit. 3. The Final Plat shall include the utility easements requested by Alliant Energy. Adopted this 18th day of September, 2017. City Council of the City of Beloit

Kevin Leavy, Council President Attest:

Lorena Rae Stottler, City Clerk FS-2017-02, Final Plat of Eagles Ridge No. 3, Council Report

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REPORTS AND PRESENTATIONS TO CITY COUNCIL Topic:

Final Subdivision Plat of Eagles Ridge No. 3 for the properties located at 3650 Eagles Ridge Drive and 1510 Townhall Road

Date:

September 18, 2017

Presenter(s):

Julie Christensen

Department:

Community Development

Overview/Background Information: New Leaf Homes LLC has submitted the attached Final Plat of Eagles Ridge No. 3, which includes the vacant 7.3-acre parcel located at 3650 Eagles Ridge Drive and the vacant parcel located at 1510 Townhall Road to be used for temporary stormwater detention. Key Issues (maximum of 5):  The subdivision of land requires approval of a Preliminary Plat, followed by approval of a detailed Final Plat, which must substantially conform to the layout of the Preliminary Plat. A recorded Final Plat actually creates the lots, and may include the entire Preliminary Plat area or phases. The Preliminary Plat of Eagles Ridge No. 3 was th approved by the Plan Commission on August 9 . The Final Plat includes all of the Preliminary Plat area.  As shown on the attached plat, the applicant has proposed the completion of Eagles Ridge Drive and the creation of 22 new single-family lots with an average lot area of 11,500 square feet. The subject property is already zoned R-1A, Single-Family Residential. The attached Location and Zoning Map shows the location of the platted area.  The proposed street has a right-of-way width of 66 feet with pavement width of 32 feet, and will include new utilities and curb & gutter. As shown on the plat, proposed Lots 55-60 will drain to a proposed temporary stormwater detention area at the end of Quail Run, while the other proposed lots will drain to an existing stormwater detention area in the first phase of this subdivision.  The City and developer will soon begin negotiating a Development Agreement regarding infrastructure. Since this negotiation has not started, staff modified condition #1 to ensure that the agreement precedes recording.  The proposed plat includes numerous utility easements along the rear and side lot lines of the new residential lots. Alliant Energy has requested slightly larger easements along the rear and some side lot lines.  The other Review Agents have reviewed the Final Plat and do not have any comments or concerns.  The Final Plat substantially conforms to the approved Preliminary Plat and the lots meet minimum standards.  The applicant is not proposing the dedication of any additional parkland, and the Parks, Recreation, & th Conservation Advisory Commission recommended accepting fees in lieu of parkland dedication on August 9 .  According to Section 12.04 of the Subdivision Ordinance, a Final Plat requires review by the Plan Commission prior to City Council consideration. Following approval, the Final Plat will be submitted to the State of WI.  The Plan Commission reviewed this item on September 6, 2017 and voted unanimously (5-0) to recommend approval of this Final Plat, subject to three conditions as shown on the attached Resolution. Conformance to Strategic Plan:  Consideration of this request supports City of Beloit Strategic Goals #3 and #5 by encouraging residential growth with high quality infrastructure. Sustainability:  Reduce dependence upon fossil fuels – This subdivision will include a shared use bike/ped path. Action required/Recommendation:  City Council consideration and action on the proposed Resolution Fiscal Note/Budget Impact: N/A Attachments: Resolution and Staff Report to the Plan Commission FS-2017-02, Final Plat of Eagles Ridge No. 3, Council Report

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REPORT TO THE BELOIT CITY PLAN COMMISSION Meeting Date: September 6, 2017

Agenda Item: 3

File Number: FS-2017-02

Applicant: New Leaf Homes LLC

Owner: New Leaf Homes LLC

Location: 3650 Eagles Ridge Drive and 1510 Townhall Road

Existing Zoning: R-1A, Single-Family

Existing Land Use: Vacant Land

Platted Area: 8.5 Acres

Request Overview/Background Information: New Leaf Homes LLC has submitted the attached Final Plat of Eagles Ridge No. 3, which includes the vacant 7.3-acre parcel located at 3650 Eagles Ridge Drive and the vacant parcel located at 1510 Townhall Road to be used for temporary stormwater detention. Key Issues:  The subdivision of land requires approval of a Preliminary Plat, followed by approval of a detailed Final Plat, which must substantially conform to the layout of the Preliminary Plat. A recorded Final Plat actually creates the lots, and may include the entire Preliminary Plat area or phases. The Preliminary Plat of Eagles Ridge No. 3 was approved by th the Plan Commission on August 9 . The Final Plat includes all of the Preliminary Plat area.  As shown on the attached plat, the applicant has proposed the completion of Eagles Ridge Drive and the creation of 22 new single-family lots with an average lot area of 11,500 square feet. The subject property is already zoned R-1A, Single-Family Residential. The attached Location and Zoning Map shows the location of the platted area.  The proposed street has a right-of-way width of 66 feet with pavement width of 32 feet, and will include new utilities and curb & gutter. As shown on the plat, proposed Lots 55-60 will drain to a proposed temporary stormwater detention area at the end of Quail Run, while the other proposed lots will drain to an existing stormwater detention area in the first phase of this subdivision.  The City and developer will soon begin negotiating a Development Agreement regarding the proposed infrastructure.  The proposed plat includes numerous utility easements along the rear and side lot lines of the new residential lots.  The Review Agents have reviewed the Final Plat and do not have any comments or concerns.  The Final Plat substantially conforms to the approved Preliminary Plat and the lots meet minimum standards.  The applicant is not proposing the dedication of any additional parkland, and the Parks, Recreation, & Conservation th Advisory Commission recommended accepting fees in lieu of parkland dedication on August 9 .  According to Section 12.04 of the Subdivision Ordinance, a Final Plat requires review by the Plan Commission prior to City Council consideration. Following approval, the Final Plat will be submitted to the WI Dept. of Administration. Consistency with Comprehensive Plan and Strategic Plan: The Future Land Use Map of the City’s Comprehensive Plan recommends Single-Family Residential – Urban uses of the subject property. The proposed subdivision plat is consistent with this recommendation. Consideration of this request supports City of Beloit Strategic Goals #3 and #5 by encouraging residential growth with high quality infrastructure. Sustainability: The existing shared use path will be extended along the south side of Eagles Ridge Drive. Staff Recommendation: The Planning & Building Services Division recommends approval of the attached Final Plat of Eagles Ridge Plat No. 3 for the properties located at 3650 Eagles Ridge Drive and 1510 Townhall Road in the City of Beloit, subject to the following conditions: 1. The applicant shall record the Final Plat with the Rock County Register of Deeds within one year of approval. 2. Fees in lieu of parkland dedication shall be paid prior to issuance of the first Building Permit. Fiscal Note/Budget Impact: N/A Attachments: Location & Zoning Map, Photos, Final Plat, Application, and Resolution Approving Preliminary Plat.

FS-2017-02, Final Plat of Eagles Ridge No. 3, Council Report

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FS-2017-02, Final Plat of Eagles Ridge No. 3, Council Report

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Looking SE from Eagles Ridge/Hawk’s Pass

Looking NW from Eagles Ridge/Quail Run

FS-2017-02, Final Plat of Eagles Ridge No. 3, Council Report

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FS-2017-02, Final Plat of Eagles Ridge No. 3, Council Report

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FS-2017-02, Final Plat of Eagles Ridge No. 3, Council Report

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FS-2017-02, Final Plat of Eagles Ridge No. 3, Council Report

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CITY OF BELOIT REPORTS AND PRESENTATIONS TO CITY COUNCIL Topic:

Conditional Use Permit Application for the property located at 800 Wisconsin Avenue – Council Referral to the Plan Commission

Date:

September 18, 2017

Presenter(s):

Julie Christensen

Department:

Community Development

Overview/Background Information: Erick Williams, of Derrick’s house LLC, has filed an application for a Conditional Use Permit to allow a Class II Group Living Arrangement in an R-1B, Single-Family Residential District, for the property located at 800 Wisconsin Avenue. Key Issues (maximum of 5):  The applicant has proposed a Class II Community Living facility for up to 10 children, ages 10-17, with a 30 day maximum stay. Under unusual circumstances, Rock County Family Court may extend the stay of a youth in the proposed shelter.  This facility would temporarily house both male and female youths who are exclusively from Rock County and are either awaiting a longer term placement in foster care, group care, or in a brief respite before returning to their caregiver.  The Goal of Derrick’s House LLC, is to provide an opportunity to place youths in a safe and stable residential setting.  The applicant has expressed a need to relocate the current shelter care facility, known as the Youth Services Center (YSC), to a more inviting, residential setting. The current YSC location has an institutional setting despite the County’s best efforts to soften its institutional appearance.  Class II Group Living Arrangements require a Conditional Use Permit in the R-1B district  The application is attached and details are attached. Conformance to Strategic Plan (List key goals this action would support and briefly discuss its impact on the City’s mission.):  Consideration of this request supports Strategic Goal #1. Sustainability (Briefly comment on the sustainable long term impact of this policy or program related to how it will impact both the built and natural environment utilizing the four following eco-municipality guidelines.): 

Reduce dependence upon fossil fuels – N/A



Reduce dependence on chemicals and other manufacturing substances that accumulate in nature – N/A



Reduce dependence on activities that harm life sustaining eco-systems – N/A



Meet the hierarchy of present and future human needs fairly and efficiently – N/A

Action required/Recommendation:  Referral to the Plan Commission for the September 20, 2017 meeting  This item will most likely return to the City Council for a public hearing and possible action on October 2, 2017 Fiscal Note/Budget Impact: N/A Attachments: Application, Description, and Photos

CU-2017-11, 800 Wisconsin Ave, Council Referral

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RESOLUTION AUTHORIZING FINAL PAYMENT OF PUBLIC WORKS CONTRACT C16-21R Beloit Public Library Blender Café Re-Bid WHEREAS, work under this contract has been completed satisfactorily and in conformance with the requirements of the contract; and WHEREAS, This project converted the Beloit Public Library Children's Preschool Area and Program Room into the Blender Café; and WHEREAS, the city engineer, comptroller, and attorney recommend final payment to the contractor. NOW, THEREFORE, BE IT RESOLVED, by the City of Beloit City Council that Klobucar Construction Co. Inc. be paid $5,208.85 as the final payment for Public Works Contract C16-21R Beloit Public Library Blender Café Re-Bid as recommended by the City Engineer. Dated at Beloit, Wisconsin, this 18th day of September, 2017.

ATTEST:

BELOIT CITY COUNCIL

Kevin D. Leavy, President

Lorena Rae Stottler, City Clerk

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CITY OF BELOIT REPORTS AND PRESENTATIONS TO CITY COUNCIL Topic:

Final Payment for Contract C16-21R, Beloit Public Library Blender Café Re-Bid

Date:

September 18, 2017

Presenter(s):

Mike Flesch

Department(s): Public Works/ Engineering

Overview/Background Information:

This project converted the Beloit Public Library Children's Preschool Area and Program Room into the Blender Café. Key Issues (maximum of 5):

1. The requirements of the contract have been completed to the satisfaction of the City. 2. The awarded contract amount was $ 201,089.00 Change orders $ 7,265.00 Net payment due contractor $ 208,354.00 3. The City Engineer, City Attorney, and Director of Accounting recommend that a final payment be made to Klobucar Construction Co. Inc. in the amount of $5,208.85. Conformance to Strategic Plan (List key goals this action would support and briefly discuss its impact on the City’s mission.):

1. Create and sustain a high performing organization. This project partners with private business as well as other jurisdictions to enhance the use of the facility by attracting Library patrons and encouraging them to linger. This project also serves as a learning institution which is a key goal of the Library. Sustainability (Briefly comment on the sustainable long term impact of this policy or program related to how it will impact both the built and natural environment utilizing the four following eco-municipality guidelines.): 

Reduce dependence upon fossil fuels

n/a 

Reduce dependence on chemicals and other manufacturing substances that accumulate in nature

n/a 

Reduce dependence on activities that harm life sustaining eco-systems

n/a 

Meet the hierarchy of present and future human needs fairly and efficiently

The cafe will become a place to meet friends and nourish the body as well as the mind. If any of the four criteria are not applicable to your specific policy or program, an N/A should be entered in that space. Action required/Recommendation:

Approval of the Resolution authorizing the Final Payment. Fiscal Note/Budget Impact:

The Library funded $100,000 from CIP bond proceeds approved in 2016, and the Library Foundation funded the remaining portion of $108,354.

Revised 01-10-08

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RESOLUTION AUTHORIZING AWARD OF PUBLIC WORKS CONTRACT C17-11 Pavement Markings WHEREAS, on September 8, 2017, two competitive bids were received, the low bid being from Brickline, Inc.; and WHEREAS, Brickline, Inc. is a qualified bidder. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Beloit that Contract C17-11 Pavement Markings, be, and hereby is, awarded to Brickline, Inc., Madison, WI, in the following amounts: Brickline, Inc. 3342 Commercial Avenue Madison, WI 53714 Base Bid Allowance for Change Orders and/or Extra Work TOTAL PROJECT COST

$ 54,867.00 $ 8,133.00 $ 63,000.00

AND IT IS FURTHER RESOLVED, that the amount of $ 63,000.00, be, and hereby is, funded as follows: P2902187-5514-2016 Street Resurfacing TOTAL Dated at Beloit, Wisconsin, this 18th day of September, 2017.

$ 63,000.00 $ 63,000.00

BELOIT CITY COUNCIL

Kevin D. Leavy, President ATTEST: Lorena Rae Stottler, City Clerk

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CITY OF BELOIT REPORTS AND PRESENTATIONS TO CITY COUNCIL Topic:

Award of Contract C17-11, Pavement Markings

Date:

September 18, 2017

Presenter(s):

Mike Flesch P.E., City Engineer

Department(s): Public Works/ Engineering

Overview/Background Information:

This project will add/refresh pavement markings on various streets throughout the City. The 2017 project includes: Madison Road from Liberty Avenue to North Street, White Avenue from Pleasant Street to Park Avenue and Elmwood Avenue from Prairie Avenue west to RR tracks. Key Issues (maximum of 5):

1. Two bids were received for this project. The low bid of $54,867.00 was from Brickline, Inc. and is 16.94% less than the engineer’s estimate of $66,042.00. 2. Brickline, Inc. is considered a responsible bidder for this project. 3. The costs for this project are as follows: $54,867.00 for construction, $ 8,133.00 for Change Orders or extra work, for a total of $63,000.00. Conformance to Strategic Plan (List key goals this action would support and briefly discuss its impact on the City’s mission.): Approval of this resolution would conform with Goal #5’s stated purpose of creating and sustaining high quality infrastructure and connectivity by improving the appearance and extending the service life of city streets, while lowering street maintenance costs. Sustainability (Briefly comment on the sustainable long term impact of this policy or program related to how it will impact both the built and natural environment utilizing the four following eco-municipality guidelines.): 

Reduce dependence upon fossil fuels

n/a 

Reduce dependence on chemicals and other manufacturing substances that accumulate in nature

n/a 

Reduce dependence on activities that harm life sustaining eco-systems

n/a 

Meet the hierarchy of present and future human needs fairly and efficiently

n/a If any of the four criteria are not applicable to your specific policy or program, an N/A should be entered in that space. Action required/Recommendation:

The Engineering Division recommends awarding this Public Works Contract to Brickline, Inc. in the amount of $54,867.00. Fiscal Note/Budget Impact:

Funds are available in the 2017 CIP.

Revised 01-10-08

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RESOLUTION AUTHORIZING THE CITY MANAGER TO ACQUIRE TAX DELINQUENT PROPERTIES FROM THE ROCK COUNTY TREASURER WHEREAS, Rock County will be taking numerous properties through court action in September 2017, and the Rock County properties located in the City of Beloit are offered for sale to the City of Beloit; and WHEREAS, the City Council has established strategic goals to create and sustain safe and healthy neighborhoods and to create and sustain economic and residential growth; and WHEREAS, the City Council has approved the Neighborhood Revitalization Strategy Area, and six properties on the Rock county Tax Foreclosure List are located within the NRSA; and NOW THEREFORE, the City Council of the City of Beloit hereby resolves that, contingent on Rock County successfully obtaining fee title to these properties through the tax foreclosure process, the City Manager be, and is hereby, authorized to purchase the following real estate from Rock County on behalf of the city for a price to be determined by Rock County Treasurer through the tax foreclosure process. 1716 Hemlock Avenue 1418 Prairie Avenue 1119 Roosevelt Avenue

1325 Shirland Avenue 718 Vine Street 1260 Wisconsin Avenue

BE IT FURTHER RESOLVED, that the City Manager be, and is hereby, authorized to negotiate terms and authorize the sales of those properties for the purpose of promoting redevelopment of housing in the City of Beloit. AND IT IS FURTHER RESOLVED, that the estimated amount of $67,100 be and hereby is, funded as follows: P2967520-5510-2017

CIP - Property Acquisition

$67,100

Adopted this 18th day of September, 2017.

BELOIT CITY COUNCIL

Kevin D. Leavy, President ATTEST:

Lorena Rae Stottler, City Clerk

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CITY OF BELOIT REPORTS AND PRESENTATIONS TO CITY COUNCIL Topic:

Purchase of properties from the Rock County Tax Foreclosure Proceedings

Date:

September 18, 2017

Presenter: Julie Christensen

Department:

Community Development

Overview/Background Information: Each year, the Rock County Treasurer provides a list of properties proposed to be taken through the tax foreclosure process. The City of Beloit has the ability to purchase properties in the City of Beloit before the properties are sold at public auction. Key Issues (maximum of 5): 1.

Attachment A identifies all of the properties being acquired by Rock County through the Tax Foreclosure process. It lists the existing land use and estimated amount that the City would have to pay Rock County to acquire these properties. Attachment A also identifies whether the property is located in one of the NRSA areas.

2.

Similar to the last several years, the City does not have enough money to purchase all of the properties going into foreclosure. Therefore, we are recommending the purchase of houses in the Neighborhood Revitalization Strategy Areas (NRSAs). We are leaving the vacant lots in these areas at this time. In the future, we may recommend purchasing one of these lots if there is potential for redevelopment.

3.

Attachment B includes a brief description of the properties proposed for purchase and a photo of the houses located on those properties.

4.

All but one of the remaining houses are located outside of the NRSA neighborhoods. 402 Bluff Street is located in the NRSA. However, it is in the process of being condemned and is located in the Bluff Street Historic District. Since we are uncertain whether the lot could be redeveloped, we are opting not to purchase this property at this time.

Conformance to Strategic Plan (List key goals this action would support and briefly discuss its impact on the City’s mission.): Approval of this project would conform with two goals: creating and sustaining safe and healthy neighborhoods and creating and sustaining economic and residential growth. Sustainability (Briefly comment on the sustainable long term impact of this policy or program related to how it will impact both the built and natural environment utilizing the four following eco-municipality guidelines.):  Reduce dependence upon fossil fuels N/A  Reduce dependence on chemicals and other manufacturing substances that accumulate in nature N/A  Reduce dependence on activities that harm life sustaining eco-systems N/A  Meet the hierarchy of present and future human needs fairly and efficiently - The purchase of these houses will mitigate any negative impact on that neighborhood as a result of the foreclosure process. If any of the four criteria are not applicable to your specific policy or program, an N/A should be entered in that space

Action required/Recommendation: Approve the resolution authorizing the City Manager to acquire and sell the foreclosed property and to handle the negotiation and sale of the property. Fiscal Note/Budget Impact: Funds are available in the CIP Property Acquisition Account to acquire these properties. Attachments: Attachments A & B

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Attachment A Properties Available Through the Tax Foreclosure Process Properties Recommended for Purchase by the City of Beloit Parcel Number

Address

Land Use

NRSA Area

Redemption Amount

12580235

1716 Hemlock St

Single Family Residential

In NRSA Area

$11,500.00

12531300

1418 Prairie Ave

Single Family Residential

In NRSA Area

$12,900.00

13421795

1119 Roosevelt Ave

Single Family Residential

In NRSA Area

$19,800.00

13440240

1325 Shirland Ave

Single Family Residential

In NRSA Area

$5,700.00

13570605

718 Vine St

Single Family Residential

In NRSA Area

$9,600.00

12560210

1260 Wisconsin Ave

Single Family Residential

In NRSA Area

$7,600.00

Total

$67,100.00

Properties Not Recommended for Purchase by the City of Beloit Parcel Number

Address

Land Use Condemned Single Family House

NRSA Area

Redemption Amount

In NRSA Area

$10,600.00

13551480

402 Bluff Street

12511510

1762 Congress Ave

Single Family Residential

13580115

925 Hackett St

Single Family Residential

22980240

1850 Lee Ln

Single Family Residential

13581690

1025 Oak St

Single Family Residential

12651750

1227 Oak St

Single Family Residential

12570295

1022 Copeland Ave

Vacant Land

In NRSA Area

$11,300.00

12570860

1111 Harvey St

Vacant Land

In NRSA Area

$16,300.00

12132540

2115 Christilla Dr

Vacant Land

13470310

2019 Fairfax Ave

Vacant Land

13470305

2023 Fairfax Ave

Vacant Land

13470910

2018 Portland Ave

Vacant Land

12620420

1661 Sixth St

Vacant Land

Total

Outside NRSA Outside NRSA Outside NRSA Outside NRSA Outside NRSA

Outside NRSA Outside NRSA Outside NRSA Outside NRSA Outside NRSA

$12,000.00 $14,800.00 $30,300.00 $11,500.00 $10,500.00

$4,300.00 $1,700.00 $1,700.00 $5,700.00 $1,800.00 $132,500.00

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Attachment B Properties Recommended for Purchase from Rock County Below is the list of properties we are recommending for purchase by the City of Beloit.

1716 Hemlock Avenue Land Use: Single Family House Cost to Acquire: Estimated at $11,500 Source of Funds: CIP The house has been vacant since 20122013. Our intention is to demolish this property and offer the lot for sale.

1418 Prairie Avenue Land Use: Single Family House Cost to Acquire: Estimated at $12,900 Source of Funds: CIP This house has been vacant since 2014. The owner of the property is deceased. We have not made a final determination on future use of this property. It will be based on the condition of the house. We are not able to fully assess the condition of the house until after Rock County takes possession.

1119 Roosevelt Avenue Land Use: Single Family House Cost to Acquire: Estimated at $19,800 Source of Funds: CIP We have not made a final determination on future use of this property. It will be based on the condition of the house. We are not able to fully assess the condition of the house until after Rock County takes possession.

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1325 Shirland Avenue Land Use: Single Family House Cost to Acquire: Estimated at $5,700 Source of Funds: CIP The house is vacant. We have not made a final determination on future use of this property. It will be based on the condition of the house. We are not able to fully assess the condition of the house until after Rock County takes possession.

718 Vine Street Land Use: Single Family House Cost to Acquire: Estimated at $9,600 Source of Funds: CIP We have not made a final determination on future use of this property. It will be based on the condition of the house. We are not able to fully assess the condition of the house until after Rock County takes possession.

1260 Wisconsin Avenue Land Use: Single Family House Cost to Acquire: Estimated at $7,600 Source of Funds: CIP We have not made a final determination on future use of this property. It will be based on the condition of the house. We are not able to fully assess the condition of the house until after Rock County takes possession.

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RESOLUTION REQUIRING THE REPAIRS OF AT-GRADE RAIL ROAD CROSSINGS WHEREAS, fourteen public streets within the City of Beloit municipal boundaries cross the at-grade tracks of the Canadian Pacific Railway, and WHEREAS, section 86.12 of the Wisconsin statutes requires railroads to maintain public at-grade crossings in good condition and repair for public travel, and WHEREAS, the crossings at East Grand Avenue, Milwaukee Road, Prairie Avenue, Copeland Avenue, Summit Avenue, Henry Avenue, Bayliss Avenue, and Cranston Road by Pioneer Drive, are not in good condition and repair for public vehicle traffic, and the crossings at Shirland Avenue, State Street, Prospect Street, Park Avenue by Saint Paul Avenue, East Grand Avenue, Cranston Road by Kennedy Road, Milwaukee Road, Prairie Avenue, Copeland Avenue, Summit Avenue, Henry Avenue, Bayliss Avenue, Cranston Road by Pioneer Drive, Porter Avenue, and Park Avenue by Alice Avenue are not in good condition and repair for public pedestrian traffic, and WHEREAS, the City of Beloit hereby requires that Canadian Pacific Railway pave, plank, repair, or otherwise improve the crossing, as the needs require, and NOW THEREFORE, BE IT RESOLVED, that the City of Beloit hereby directs the City of Beloit staff to serve a copy of this resolution upon Canadian Pacific Railway requiring the railroad to repair the rail crossings at the afore mentioned public streets with the tracks of the Canadian Pacific Railway in the City of Beloit, Rock County. BE IT FURTHER RESOLVED, that in the event that Canadian Pacific Railway fails to repair the rail crossings within 30 days after service of the resolution, the City of Beloit City Council hereby directs the City of Beloit staff to take all necessary steps to petition the Office of the Commissioner of Railroads for an investigation and order for the repair of the rail crossings of the above names streets with the tracks of the Canadian Pacific Railway in the City of Beloit, Rock County. Adopted this 18th day of September, 2017. BELOIT CITY COUNCIL

Kevin D. Leavy, President ATTEST:

Lorena Rae Stottler, City Clerk-Treasurer

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CITY OF BELOIT REPORTS AND PRESENTATIONS TO CITY COUNCIL Topic: Requiring the Canadian Pacific Railway to repair at-grade rail crossings in the City of Beloit Date:

September 18, 2017

Presenter(s): Michael Flesch

Department: Public Works

Overview/Background Information: This resolution will order the railroad company to repair numerous rail crossings within the City of Beloit for pedestrian & vehicle traffic. Key Issues (maximum of 5): 1. In 2016, the City of Beloit Engineering Division issued sidewalk repair orders for the sidewalk located at Luety Park, and noted the deteriorated conditions of the pedestrian paths in the railroad crossings on Prairie & Copland Avenues. The City of Beloit also received a complaint about the condition of the pedestrian path at the railroad crossing located at Prairie Avenue. The Engineering Division sent the responsible rail road a sidewalk repair letter for those crossings in accordance with the annual sidewalk repair program. The timeframe given to the railroad passed without the required repairs happening. Given the additional requirements and considerations that need to be applied when working within or near the railway, the pedestrian paths could not be repaired by any normal concrete contractor. 2. Section 86.12 of the Wisconsin statutes requires railroads to maintain public at-grade crossings in good condition and repair for public travel. That section states that the governing body that has a deficient crossing pass a resolution ordering the repair of the crossing, and then be delivered to the railroad’s registered agent. 3. City staff determined that if a resolution is needed each time a repair is required, that staff should perform an inspection at all railroad crossings within the city limits, and order the necessary repairs for all crossings at the same time. 4. The rail crossings east of I-90 are owned and operated by a different railroad than the rail crossings west of I-90. A similar repair request is not being pursued at this time with Union Pacific Railroad. 5. Once this resolution is passed, and the Canadian Pacific Railway does not make the repairs within 30 days, the next step will be for staff to petition the Wisconsin Office of the Commissioner of Railroads for an investigation and intervention in this matter. Conformance to Strategic Plan (List key goals this action would support and briefly discuss its impact on the City’s mission.): Consideration of this request supports Strategic Goals #1 & 5. Sustainability (Briefly comment on the sustainable long term impact of this policy or program related to how it will impact both the built and natural environment utilizing the four following eco-municipality guidelines.): 

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Reduce dependence upon fossil fuels – Not applicable

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Reduce dependence on chemicals and other manufacturing substances that accumulate in nature – Not Applicable

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Reduce dependence on activities that harm life sustaining eco-systems – Not Applicable



Meet the hierarchy of present and future human needs fairly and efficiently – With this project, we are proactively encouraging pedestrian mobility

Action required/Recommendation: Approve the resolution ordering the repair of sixteen at-grade railroad crossings with fourteen public streets. Fiscal Note/Budget Impact: Minor to none. The costs associated with the repairs of the crossings shall be borne by the railroad. Some modifications may need to be made to existing bike paths to join to the railroad’s sidewalks. Any costs incurred by the city for this will be taken from the street resurfacing project. Attachments:

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RESOLUTION APPROVING 2017-2019 APPLICANTS FOR AN ALCOHOL BEVERAGE OPERATOR’S (BARTENDER’S) LICENSE AUGUST 25 –SEPTEMBER 8, 2017 WHEREAS, the applicants listed in the attached document, which is incorporated herein by reference, have applied for operator's licenses; and WHEREAS, some of the applicants listed in the attached document are recommended by the Police Department and the City Clerk-Treasurer’s Office for approval; and NOW, THEREFORE, BE IT RESOLVED THAT the applicants who are recommended for approval are hereby approved for the period ending June 30, 2019. The City Clerk-Treasurer’s Office is directed to issue the license to the applicant(s). Adopted this 18th day of September, 2017. CITY COUNCIL FOR THE CITY OF BELOIT ________________________________ Kevin D. Leavy, Council President ATTEST: ______________________________ Lorena Rae Stottler, City Clerk-Treasurer

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CITY OF BELOIT REPORTS AND PRESENTATIONS TO CITY COUNCIL Topic:

Resolution Considering the Applications for Alcohol Beverage Operator’s (Bartender’s) Licenses [2017-2019 cycle through September 8, 2017]

Date:

September 18, 2017

Presenter: Lori Stottler

Department:

City Clerk-Treasurer

Overview/Background Information: Applicants for an Alcohol Beverage Operator’s (Bartender’s) License must apply (or renew) on a bi-annual basis. This process requires an application, proof that a responsible beverage server training course was completed, payment of the applicable fee and submission to a background check of the Beloit Police Department. The City Council (as the governing body per state statute §125.17(1), Wis. Stats.) is required to approve all licenses prior to issuance. Immediate past practices are not compliant with state law. For this bi-annual application/renewal process, the application form was updated to conform to state law, apply best practices, and provide better information for the Police Department to conduct thorough background checks on each applicant. The attached resolution includes all applicants to date for the 2017-2019 renewal process up through September 8, 2017. Applicants who were denied are included at the conclusion of this list. Each denied applicant was provided a letter describing reasons for denial and information on their ability to appeal to the City Council. Council will see a list of applicants at each meeting hereafter. Key Issues: 1. The process for obtaining an Operator’s (Bartender’s) License in the City of Beloit requires multiple steps: a. Complete the application and proof of responsible beverage server training, show ID, pay applicable fees and background investigation. b. Upon completion of background investigation, the Police Department returns the application(s) to the Clerk-Treasurer with its recommendation for approval or denial. c. Applications recommended for denial are sent a letter stating the reasons for the recommendation of denial and the opportunity to appeal to the governing body. Applications recommended for approval and those that do not appeal are placed on the master list and submitted to Council every two weeks for consideration. d. Upon Council approval, City Clerk-Treasurer issues the license. 2. § 125.17(1), Wis. Stats., requires the governing body to approved qualified applicants prior to issuance of the license. 3. This license cycle runs July 1, 2017 through June 30, 2019. A 2-year cycle can generally include more than 800 licenses during that time [2015-2017 cycle included 815 Operators]. 4. This list includes 7 applicants taken between August 26, 2017 and September 8, 2017. 5. Future lists will include applicants in the prior two-week period, and if necessary, a provisional license may be issued to the applicant to complete the approval process. Should the applicant not be approved, their provisional license will expire and a new license will not be issued. 6. This process is consistent with state statute as well as guidance from the League of Wisconsin Municipalities guidance for Municipal Licensing and Regulation of Alcohol Beverages. Conformance to Strategic Plan (List key goals this action would support and briefly discuss its impact on the City’s mission.): Approval of this project would conform with Goal #2’s stated purpose of creating and sustaining a high performing organization. Sustainability (Briefly comment on the sustainable long term impact of this policy or program related to how it will impact both the built and natural environment utilizing the four following eco-municipality guidelines.):  Reduce dependence upon fossil fuels N/A  Reduce dependence on chemicals and other manufacturing substances that accumulate in nature N/A  Reduce dependence on activities that harm life sustaining eco-systems N/A  Meet the hierarchy of present and future human needs fairly and efficiently N/A If any of the four criteria are not applicable to your specific policy or program, an N/A should be entered in that space Action required/Recommendation: Approval of the Resolution Fiscal Note/Budget Impact: Each applicant pays $50 for a 2-year license and $35 for a 1-year license. Attachments: Proposed Resolution

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Applicants Recommended for Approval through 9.8.2017 Amy Katherine Camp Deb’s Town Club Kim Christian-Krueger Filling Station Steven E. Hahn Ironworks Golf Lab Cassandra N. McNally Walmart Kelly Sue Ramos Pilot Travel Center #289 Pamela R. Saladino Ironworks Golf Lab Amanda N. Voightlander Beloit Mobil on the Run Year to date Issued: 455

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September 18, 2017

APPOINTMENT REVIEW COMMITTEE REPORT TO CITY COUNCIL APPOINTMENT RECOMMENDATION The undersigned Kevin D. Leavy, duly elected President of the Beloit City Council, subject to confirmation by the Beloit City Council, does hereby appoint the following citizen members to the vacancies and terms indicated below, said appointments being pursuant to nominations made and approved by the Appointment Review Committee at the Regular meeting held September 11, 2017.

Kevin D. Leavy, President, Beloit City Council Appointments Landmarks Commission Chris Gallagher, 259 St. Lawrence (replacing Ellen E. Joyce) to a term ending October 31, 2017 Rebecca (Becky) Moffett, 829 Church Street (replacing Mary Anne Carroll as East Side Representative) to a term ending October 31, 2019 Park, Recreation and Conservation Advisory Commission Incumbent Mike Ciaramita to a term ending September 30, 2020 Traffic Review Committee Incumbent Mike Ramsden to a term ending September 30, 2019 Incumbent Thomas H. Nee to a term ending September 30, 2019 PLEASE ANNOUNCE THE FOLLOWING VACANCIES Alcohol Beverage License Control Committee (Term expiration for Tavern League Rep) Appointment Review Committee (1 vacancy for resident) nd Board of Appeals (Vacancy for 2 Alternate) Board of Review (Vacancy for alternate) Landmarks Commission (3 term expirations) Municipal Library Board (1 vacancy) Municipal Golf Committee (1 vacancy for Youth Representative) Park, Recreation & Conservation Advisory Commission (1 vacancy for resident & 1 vacancy for Youth Representative)

City of Beloit Municipal Committee System 2017-2018 City Council Appointments Plan Commission Produces master plan regulating physical community development; recommends action on zoning, subdivision, and planning. Meets bimonthly on the Wednesdays following Council meetings at 7:00 p.m. in the Forum, City Hall. Councilor Term: 1 year 2017-2018 Appointment: Leavy (replacing De Forest)

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Nick Dimassis – Library Director Jeni Schomber – Head of Youth Services 53

Dr. Dipesh Navsaria • Associate Professor of Pediatrics at the University of Wisconsin School of Medicine and Public Health • Primary Care Pediatrician • Librarian

Speaking engagements in Rock County: • • • •

School District of Beloit – April 2017 Family Services – September 2016 Beloit Public Library – August 2015 Arrowhead Library System – September 2014

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• Child development is a foundation for community development and economic development • The interactive influences of genes and experience literally shape the architecture of the developing brain • Both brain architecture and developing abilities are built “from the bottom up” • Toxic stress in early childhood … can damage developing brain architecture

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• Creating the right conditions for early childhood development is likely to be more effective and less costly than addressing problems at a later age. • $4–$9 in Returns for Every $1 Dollar Invested in Early Childhood Programs (Birth to age 4)

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382 families assessed for child language development: “Of the families who seemed to be nonreaders or limited book readers, 21% had children at risk for developmental problems, compared with 12% of the families who were book readers…Families for whom book reading was uncommon were almost twice as likely to have a child with delays.”

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• From Birth to age 5, children rapidly develop capabilities that form the foundation for later development and learning • There are striking disparities in what children know and can do before they enter kindergarten • Redressing these disparities is critical if children are to be prepared for school

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By attending library programs on a regular basis, the child can develop the skills of listening, asking questions, taking turns, following instructions, and other important social skills required by the time they enter school. Public library storytimes are so much more than just the reading of books. They are the planting of seeds for lifelong learning, the awakening of imagination, and the widening of mind and spirit. • Library Preschool Storytimes: Developing Early Literacy Skills in Children, Judy MacLean, Provincial and Territorial Public Library Council, Canada

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Early Literacy and your Beloit Public Library

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Summer Library Club

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Baby Play Date

Preschool Discovery Time

ABC Playgroup

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Fridays at 1:00 p.m. September 22nd - October 13th and 27th November 10th - December 8th

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Questions?

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RESOLUTION DISSOLVING TAX INCREMENTAL FINANCING DISTRICT No. 5 AND AUTHORIZING THE CITY CLERK/TREASURER TO DISTRIBUTE EXCESS INCREMENT TO OVERLYING TAXING DISTRICTS WHEREAS, the City of Beloit passed a creation resolution creating Tax Incremental Financing (TIF) District No. 5 on September 24, 1990 and adopted a project plan that same year, and; WHEREAS, all projects undertaken in accordance with the project plan for TIF District No. 5 were completed, to the extent that they were determined to be necessary, in the prescribed allowed time, and: WHEREAS, sufficient increment has been collected as of the 2017 tax roll, payable 2018, to cover the TIF District’s project costs. NOW, THEREFORE BE IT RESOLVED, that the City of Beloit does dissolve TIF District No. 5, and; BE IT FURTHER RESOLVED, that the City Clerk/Treasurer shall notify the Wisconsin Department of Revenue within 60 days of this resolution or prior to the deadline of April 15, 2018, whichever comes first, that the District has been terminated, and; BE IT FURTHER RESOLVED, that the City Clerk/Treasurer shall sign the required Wisconsin Department of Revenue final accounting form (PE-223) agreeing on a date by which the City shall send final audited information to the Wisconsin Department of Revenue, and; BE IT FURTHER RESOLVED, that the City Clerk/Treasurer shall distribute any excess increment collected after providing for ongoing expenses of the District, to the affected taxing districts with proportionate shares to be determined by the final audit done by the city’s auditors, Baker Tilly Virchow Krause, LLP.

Adopted this 18th day of September, 2017.

_____________________________ Kevin D. Leavy, President ATTEST: ___________________________________ Lorena Rae Stottler, City Clerk/Treasurer

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CITY OF BELOIT REPORTS AND PRESENTATIONS TO CITY COUNCIL Topic:

Tax Increment Financing District #5 Closure

Date:

9/18/2017

Presenter(s):

Eric R. Miller, Finance & Administrative Services Director

Department(s): Finance

Overview/Background Information:

The City of Beloit passed a creation resolution creating Tax Incremental Financing (TIF) District No. 5 on September 24, 1990 and adopted a project plan that same year. TIF #5 is commonly referred to as the Downtown TID. All projects have been completed and the TID will receive final increment in 2018 which will be used to pay final debt service payments. The City Clerk/Treasurer shall notify the Wisconsin Department of Revenue within 60 days of this resolution or prior to the deadline of April 15, 2018, whichever comes first, that the District has been terminated. The City Clerk/Treasurer shall sign the required Wisconsin Department of Revenue final accounting form (PE-223) agreeing on a date by which the City shall send final audited information to the Wisconsin Department of Revenue. The City Clerk/Treasurer shall distribute any excess increment collected, after providing for ongoing expenses of the District, to the affected taxing districts with proportionate shares to be determined by the final audit done by the city’s auditors, Baker Tilly Virchow Krause, LLP. Key Issues: 1) TID #5 will receive final increment in 2018 to pay off remaining debt service. 2) Closing TID #5 will add some levy capacity to all jurisdictions. 3) The City must notify the Wisconsin Department of Revenue of the TID closure and agree to a date to turn in a final TID audit. 4) The City will distribute any remaining increment to the affected taxing districts with proportionate shares to be determined by the final audit done by Baker Tilly, LLP. 5) TID #5 is commonly known as the Downtown TID. Conformance to Strategic Plan: N/A

Sustainability (Briefly comment on the sustainable long term impact of this policy or program related to how it will impact both the built and natural environment utilizing the four following eco-municipality guidelines.): N/A

Action required/Recommendation: Recommending Council to approve the TID #5 dissolution resolution.

Fiscal Note/Budget Impact: Will add some levy capacity for the 2019 fiscal year. The amount is unknown as the amount will be determined based upon the final audit of the TID.

67 M:\CITY COUNCIL\AGENDA PACKET\2017\September 18, 2017\12.a2 Staff Report to Council - TID#5 Closure.docx