o Finance committee-preparing, monitoring and developing the budget. Minutes: ⢠Enrollment from last month ... the end of the year they would sing e...
Sarah shared a thought by Jane Adams. She was a great humanitarian. She shared a quote that shares how the home and the school shape a child. She related this to the mission statement.
Training on Board Financial oversight by Kassi •
Board provides financial oversight o Oversee the operation budget o Hold administration accountable o Ensure that we financial polies in place o Understand financial condition of the school o Administration is responsible for managing finances o Tools we can use include: trustees, financial reports, and finance and audit committees o Finance committee-preparing, monitoring and developing the budget
Minutes: • •
Enrollment from last month needs to be changed to 457 ACTION: Valerie motioned that we accept the minutes with the enrollment being changed to 457. Shiree seconded it. Voting was unanimous.
Public Comment: •
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Leanne Brockbank feels like music is super important. She would like to have more music options for our younger kids. She loved how at Willard Elementary they sang every song from every branch of the military. At the end of the year they would sing every song from a program on drug prevention etc. She really misses that and would love to see more programs like that at Promontory. She thinks they would enjoy music more as a fourth grader if they learned to love it more as a first grader. She has had an interesting experience from the middle school. She loved how they had opportunities to dabble in different subjects and learn know what they would like to do and she would love to see more of that at Promontory. She would love to see intensives be this for our kids.
Creating the Great Thinkers of the 21st Century
Budget Review: • •
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Matt presented the budget with updates from last month. For details see financial summary. We are 66.7% through the year. We are financially sound. Shiree asked how we are funded. She wanted to know if we are funded on the “October 1st count”. Matt explained that we are now funded on average daily membership. This is calculated from the previous year plus growth. Funding for WPU was increased by 4% this legislative session. Also, the local replacement funding was increased by 179 dollars per student. Valerie asked why the number in construction services was lower. Matt explained that some of the funding talked about in the area of construction wouldn’t be added until the next fiscal year. Promontory’s operating margin is currently is right around 5%, which is where the state and creditors like it to be. Kassi mentioned how nice it is to see the benefits in our revenues from recent grants. 990 Report: o Matt explained that the 990 report is a tax report for a non-profit organization. Every year Promontory files this form that confirms that we are still a non-profit organization. Fiscal Year Salaries: o Kassi reported on the finance committee’s process in meeting increases in wages for Promontory’s employees. Jamie brought a suggested salary increase and fee schedule for next year’s teacher and staff. Red Apple took the numbers he gave and compared them to our revenues. Kassi reported that the budget was able to meet the increases for salaried employees. However, when they looked at the numbers that were suggested for non-salary employees they were unable to meet the suggested raises across the board. If enrollment increases and the budget looks good, hourly wages could be increased during the year. Per Matt, what we pay our aides is comparable to other state charter schools. Shiree shared how important it is that we keep our teachers. Sharon also wanted to make sure that we gave Jamie the power or means that he needs to keep the teachers and staff that are vested in our school.
Board Retreat: • • • •
Valerie felt that a strategic plan would be important to develop. Accountability also needs attention. Sharon also felt like there were things that needed to be discussed as a board. It was decided that April and May were too busy and too soon. A board retreat was scheduled for September 8, 2017 at 9:00 am. A social was planned for April 14, 2017 at 6:00 pm Potluck at Jennifer’s.
Creating the Great Thinkers of the 21st Century
Lottery: •
Valerie ran the lottery.
Charter Amendment: •
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Valerie explained our new charter and the changes. If the charter passes we may want to be at the state charter board meeting, which is scheduled for May 11th. The board as a whole felt that the bullet points in the new charter were well picked. They all felt that definitions of the bullet points needed to be defined in places like the Family Handbook and the website so that current and new parents and teachers can understand what our school is about. Valerie will begin adding the definitions to the handbooks and the PR committee will work on getting them out on the website and other places. ACTION: Valerie motioned that we adopt exhibit A as our new charter. Kassi 2nd the motion. Voting was unanimous. Policies: o No changes are needed in the policies that were up for review School Land Trust: o Jamie reviewed the 2016-17 and 2017-18 School Land Trust plans and how the funding is used at Promontory, to fund instructional aides and increase individual reading instruction. o Jamie went over the school’s Digital Citizenship plan, which includes teaching kids to be safe online. Promontory accomplishes this through Net Smartz. They do this through an assembly and resources provided to parents. Parents are invited to the assembly. o ACTION: Kassi motioned that we approve the 2017-2018 school land trust plan as outlined by Jamie. Shiree 2nd the motion. Voting was unanimous.
Director’s Report: •
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Staffing: Jamie presented staffing update. o Gayle will be taking over discovery classes that focus on technology development and hopefully coordinate with the music and other arts teachers to create scores, school songs and other endless possibilities. Enrollment: o Jamie presented enrollment numbers for this year and the goal for next year. This year we are currently at 453. Next year’s goal is 474. Student achievement highlights: o 8th grade orchestra scored a superior, student council delivered books to Primary Children’s, and read-athon madness was successful. Professional development:
Creating the Great Thinkers of the 21st Century
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EL is changing their pricing structure. Core packages are now provided. Membership fees have been discontinued. Jamie presented what a core package includes. Charter Agreement Goals: o This month we are set to review the charter agreement goals that cover finances. We are in the green on all of our financial agreement goals.
Shiree motioned we adjourned. Heidi seconded. Voting was unanimous Next board meeting the following items will need to be on the agenda: • •
Need to vote on the increase in salaries next board meeting. Need to vote on the new Special Education Manual
