MINUTES
Ball Charter Schools (Val Vista) Governing Board Meeting November 14, 2016
DRAFT
1. Call to Order - The meeting was called to order by Michael Larrabee at 9:24 p.m. on November 14, 2016 in the Multipurpose Room at Hearn Academy, 17606 N. 7th Avenue, Phoenix, AZ 85023. 2. Roll Call Present: Michael Larrabee, Governing Board President Mike Dyer, Governing Board Vice-President Jason Stasiak, Val Vista Governing Board Secretary Pam Rebel, Executive Assistant Absent: None Others Present: Gaye Garcia Leo, Hearn Principal Annie Gilbert, BCS Director of Finance John Huppenthal, Guest Gary Londer, Val Vista Principal Cheryl Parker, BCS Director of Student Support Services Michael Sobieski, Dobson Governing Board Secretary Dawne Winn, Dobson Principal 3. Approval of Agenda – Motion by Mike Dyer to approve the agenda. Second by Jason Stasiak. All in favor. Motion carried. 4. Call to the Public – There were no members of the public present who wished to speak. 5. Action Item: Addition of a Board Member – Motion by Mike Dyer to accept the appointment of John Huppenthal to the Ball Charter Schools (Val Vista) Governing Board. Second by Jason Stasiak. All in favor. Motion carried. 6. Val Vista Consent Agenda Items 6.1 Previous Meeting Minutes – Regular Board Meeting of October 3, 2016; Executive Committee Meeting of November 2, 2016. 6.2 Enrollment Update – Val Vista: 333 students. 6.3 Personnel Items – New Hires: Kristen Benson, SPED Teacher; Celia Cinco, Substitute; Shannon Herre, Health Professional; Lynette Loyden, Paraprofessional; Ola Sallam, SPED Paraprofessional. Extra Duty Assignments/Stipends: None. Reassignments: Judith Sharma, Substitute to Paraprofessional. Separations: Connie Hodges, Paraprofessional; Ola Sallam, SPED Paraprofessional. Motion by John Huppenthal to approve the Consent Agenda. Second by Jason Stasiak. All in favor. Motion carried. 7. Val Vista Principal Monthly Report – Gary Londer provided handouts regarding marketing and events. Gary Londer discussed the middle school yard sale, Beyond Textbooks training and the fall festival. John Huppenthal collaborated with Gary Londer to communicate student growth results in marketing materials. Gary Londer also briefly discussed Art Masterpiece, morning announcements, sports programs, and the parent newsletter. The Lego and Robotics Clubs were announced. Lego Club received first place in the Masterbuild Competition. 7.1 Enrollment/Marketing Report – Discussed as part of general principal report. 7.2 School Site Council Report – Discussed as part of general principal report. 8. Fall 2016 Parent/Employee Survey Results Review – Gary Londer discussed the increase in parent participation, as well as more balanced response by grade level in comparison to last survey. Gary Londer discussed details in comparison with Gallup, and of the employee survey with his internal survey given earlier this year. Student responses were also discussed. 8.1
Principal Action Plan – An action plan was provided in the packet and details were discussed. The action plan will be shared in the Viper Newsletter.
9. BCS Director of Student Support Services Monthly Report – This was discussed at the Hearn Board Meeting. 9.1
Action Item: ASBA Policy Website Disability Access – Motion by Mike Dyer to adopt the policies with changes discussed. Second by Jason Stasiak. All in favor. Motion carried.
10. BCS Director of Finance Monthly Report – This was discussed at the Hearn Board Meeting.
Ball Charter Schools (Val Vista) Governing Board Meeting November 14, 2016 Page 2 of 2
10.1 Monthly Dashboards and Year-to-Date Financials – Provided in Board packet. The Board had no questions. 10.2 Final Audit Reports FY16 – This was discussed at the Hearn Board Meeting. 10.3 Annual Financial Report FY16 – Evidence of Electronic Update to ADE – These were provided in the packet. 10.4 Enrollment Trends – Annie Gilbert provided a graph of enrollment trends for all three schools. 10.5 Central Purchasing and Hiring Protocol – Central purchasing was discussed at the Hearn Board Meeting. 10.6 Title I Allocation – This was discussed at the Hearn Board Meeting. 10.7 Action Item: Copier Leases – Motion by Mike Dyer to authorize Val Vista Academy to move forward with new copier lease not to exceed the $20,000.00 budgeted amount. Second by John Huppenthal. All in favor. Motion carried. 11. Planning and Development Committee Report – Chair of the committee, Mike Dyer, gave the report at the Hearn Board Meeting. 12. Employee Handbook/Add ASBA Policy GBEF – It was decided that the update occur as normally scheduled, but that the Principals inform their staffs of this policy now. 13. Action Item: Job Description for Teacher – Motion by Mike Dyer to approve the Teacher Job Description as presented. Second by John Huppenthal. All in favor. Motion carried. 14. Action Item: Grand Canyon University Partnership – Motion by John Huppenthal to approve the Grand Canyon University partnership. Second by Mike Dyer. All in favor. Motion carried. 15. Recess to Executive Session – Motion by John Huppenthal to recess to Executive Session in accordance with A.R.S. §38-431.03(A)(1). Second by Mike Dyer. All in favor. Motion carried. 16. Reconvene Regular Board Meeting of November 14, 2016 - The Meeting reconvened at 11:20 p.m. 17. Future Agenda Items – None. 18. Adjournment – The meeting adjourned at 11:20 p.m. The next regular meeting is scheduled for Monday, December 12, 2016 6:30 p.m. at Dobson Academy. Approved by Ball Charter Schools (Val Vista) Governing Board ___________________________________ Board President
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