DEVELOPMENT INDUSTRY LIAISON GROUP 9:00 a.m. Monday, November 19, 2018 Meeting Rooms 192 & 193 1st Floor - Hamilton City Hall 71 Main Street West
_____________________________________________________________________ AGENDA 1.
Welcome
2.
New Business
3.
Minutes from October 15, 2018
4.
Development Planning Team Boundaries and Contacts– Steve Robichaud
5.
Portal and ProjectDox Update – Mary Sakaluk
6.
User Fees Update – Guy Paparella
7.
Future Agenda Items (a) (b) (c) (d) (e)
Tree Protection Process – 1 year Monitoring Update - Anita Fabac Stall Size Transition – Steve Robichaud Section 37 – Supportive Documents (studies that have no terms of reference, ie. Salt Management Studies) Shoring & requirements within ROW Renovation with Building Scoping Group
Next Meeting – January 21, 2019 Meeting Rooms 192 & 193 (1st Floor, City Hall)
DEVELOPMENT INDUSTRY LIAISON GROUP 9:00 a.m. October 15, 2018 Meeting Rooms 192 & 193 1st Floor - Hamilton City Hall 71 Main Street West ______________________________________________________________________ Present: Ed Fothergill, Fothergill Planning & Development Steven Frankovich, S. Llewellyn & Associates Adam Hitchcock, HHHBA Terri Johns, T. Johns / HHHBA Matt Johnston, Urban Solutions /HHHBA Brenda Khes, GSP Group Inc. Graham McNally, HBSA Richard Schumacher, Branthaven Homes Steve Spicer, Multi-Area Developments
Jorge Caetano, City of Hamilton Connie DeBenedet, City of Hamilton Anita Fabac, City of Hamilton Ed John, City of Hamilton Binu Korah, City of Hamilton Robert Lalli, City of Hamilton Kirstin Maxwell, City of Hamilton James O’Brien, City of Hamilton Guy Paparella, City of Hamilton Steve Robichaud, City of Hamilton Tony Sergi, City of Hamilton Joe Spiler, City of Hamilton Jason Thorne, City of Hamilton
MINUTES 1.
Welcome Ton Sergi welcomed everyone and proceeded to chair the meeting.
2.
New Business (a) DC Deferral Agreement Update – Joe Spiler • • • •
A review of the DC Deferral Agreement Terms / Policy distributed to members; General Manager of Finance can set terms and conditions not to exceed 5 years for non-residential development, a residential facility or apartment style developments; 5 years Debenture Rate shown on Terms/Policy document (attached); Maximum principal outstanding at any given time no higher than 50% of the average annual DC collections for the preceding years;
Development Industry Liaison Group – October 15, 2018 Minutes
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• • • • •
Noted change to the C.I.P.A, if developer is eligible for DC Reduction, currently no longer eligible for DC Deferral program; Approximate 500K available; No cap on industrial deferrals; City website will be updated soon. Changes will be prepared and signed off by the General Manager of Finance.
Action: Joe Spiler will provide a summary of changes once approved by the GM of Finance and Sherree Donald will forward to DILG members when received. 3.
Minutes from September 17, 2018 Approved
4.
Housing and Homelessness Action Plan Presentation – James O’Brian • •
Copy of presentation was provided to members (short version); Brief review of the principles and goals of the plan and then focused on areas more relevant to the development industry representative strategies and how we can improve going forward; • Target of 300 new affordable rental housings units per year; • Looking to engage with developers with development strategies; • Explore the feasibility and further promote opportunities that exist in the City’s new Urban Official Plan for density bonusing; • Welcome any additional feedback the committee members have: How members of the DILG could be involved with a mentorship program for the non-profit developers? This would be part of increasing the capacity within the affordable housing non-profit development community; What would be the best way to engage the development community in creating programs around rent to own programs or other private sector affordability initiatives; Is there anything else they should be aware of or consider in the Housing and Homelessness Action Plan review; Condo conversions, Hamilton has one of the lowest vacancy rate thresholds for this policy and an increasingly tight rental market. Suggestions on how much tighter the policies should be. • Will be reaching out the committee and HHHBA for members of a working group to discuss the way to facilitate mentorship of affordable housing developers as per the committees feedback; • Contact
[email protected] if you would like to be added to the Investment in Affordable Housing distribution and invite list. They host a series of workshops every few months on various aspects of development. They are typically affordable housing focused, but upcoming ones will include topics that might be of interest to the private sector including Passive House and other sustainable building technologies.
Action Plan: Matt Johnson will bring for discussion to the next Development Council and will contact Kristin Maxwell and James O’Brien directly with the outcome.
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5.
Rodent Guidelines – Binu Korah and Connie DeBenedet • • • • • • • •
Land Use and Pest control Plans presentation by Connie DeBenedet; Complaints have doubled since 2014; Out of the 25 rattiest cities Hamilton is rated #5; Utilize standard Integrated Pest Management (IPM) practices (pre-surveys, education, sanitation, rodent proofing and baiting); Relying on self-regulation; Rodent Control condition is part of the subdivision application; Confirmed that if the Rodent Control condition has been cleared on a subdivision clearance would carry over to the plan; By-law 101was distributed to members.
ACTION: Sherree Donald to forward copy of the presentation to DILG members once received. 6.
Planning Process – Brenda Khes • • •
GPS Group would like to improve efficiencies on communicating with the City planner; Example would be the application form, there are 4 places/pages to sign instead of just one signature for the form; Would like to see condition approvals in a word document chart form for easy referencing and tracking.
Action: GPS Group will discuss and bring back some examples for efficiencies to the next DILG meeting. 7.
Next Meeting November 19, 2018 at 9:00 a.m. in meeting rooms 192 & 193 (1st Floor – Hamilton City Hall).
Sherree Donald, Minute Taker (Meeting over at 10:05 am) Administrative Assistant, Growth Management Division
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OUTSTANDING BUSINESS LIST DEVELOPMENT INDUSTRY LIAISON GROUP Subject Matter
Meeting Date Initiated
Status
City’s Lobbyist Registry – Follow-up
August 25, 2015
Follow-up requested to determine if registering as a ‘lobbyist’ under the by-law would negatively affect a planner standing before the OMB as an impartial expert witness?
Downtown Infrastructure Study
October 19, 2015
City staff to make a presentation once the report was prepared.
“Shall” vs “May” Language in the Official Plans
October 17, 2016
City staff to re-visit Official Plan policy in six months.
Parkland Dedication By-law – Proposed Phases 1 and 2 Review Recommendations
October 17, 2016
Recommendations to be reviewed during the February 13, 2017 DILG meeting.
Staging of Development Update
October 17, 2016
Update to be provided by City at the February 13, 2017 DILG meeting.
Comprehensive Development Guidelines and Financial Policies Manual – Updated Document
January 16, 2017
Updated document to be made available to the DILG group and other stakeholders on going with working group April 16, 2018
Form 1 Working Group – Update Requested
January 16, 2017
Public Works to provide an update.
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