City of Manassas, Virginia Land Use Committee Meeting AGENDA Land Use Committee 9027 Center Street Manassas, VA 20110 Second Floor Conference Room Thursday, April 26, 2018 Call to Order - 5:30 p.m.
Roll Call 1.
2.
Action Items 1.1
Approve: Meeting Minutes of March 22, 2018 Minutes 3-22-18 DRAFT
1.2
Landscape Improvement Grant Program (LIG) Eligibility Criteria Update Agenda Statement - Landscape Improvement Grant (LIG) Eligibility Update Attachment 1. Modified LIG Criteria
Closed Session 2.1
3.
Consideration of a resolution authorizing a closed session on subjects in accordance with the amended Freedom of Information Act and certification after the closed session has occurred. Agenda Statement - LUC Closed Session 042618 Closed Meeting Motion and Certification
Land Use Committee Updates
Adjournment
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Us e Commi ttee Us e Commi ttee 26, 2018 | 1
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City of Manassas
Manassas City Council Economic/Community Development & Land Use Committee Regular Meeting Minutes Thursday, March 22, 2018 City Hall, 2nd Floor Conference Room, 5:30 pm DETERMINATION OF QUORUM MEMBERS PRESENT:
Councilmember Ian Lovejoy, Chair Vice Mayor Sheryl Bass Councilmember Mark Wolfe
MEMBERS ABSENT:
None
STAFF PRESENT:
Pat Pate, City Manager Bryan Foster, Deputy City Manager Andrea Madden, City Clerk Patrick Small, Economic Development Director Liz Via-Gossman, Community Development Director
GUESTS PRESENT:
Councilmember Marc Aveni Councilmember Pam Sebesky
CALL MEETING TO ORDER The meeting was called to order at 5:30 pm. A quorum was established. Adoption of Minutes of January 25, 2018 Vice Mayor Bass moved adoption of the Minutes of January 25, 2018. Councilmember Lovejoy seconded. Motion passed 2/0. Tax Abatement for Rehabilitated Real Estate Program - Commercial Mr. Small presented changes to the City’s existing program to more closely mirror changes made to the residential program late last year including shortening the time frame for the abatement. Councilmember Wolfe moved that the ordinance be forwarded to the City Council with a recommendation of approval from the Land Use Committee. Vice Mayor Bass seconded. Roll Call Councilmember Wolfe Vice Mayor Bass Councilmember Lovejoy, Chair
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Economic/Community Development & Land Use Committee Regular Meeting Minutes March 22, 2018 Page 2
ADJOURNMENT Councilmember Lovejoy moved to adjourn. Seconded by Councilmember Wolfe. Motion carried. The regular meeting of the Land Use Committee adjourned at 5:38 pm.
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City of Manassas
Manassas City Council Economic/Community Development & Land Use Committee 9027 Center Street Manassas, VA 20110
Meeting Date:
April 26, 2018
Time Estimate:
5 minutes
Agenda Title:
Landscape Improvement Grant Program (LIG) Eligibility Criteria
Recommendation:
Recommend that Department of Economic Development update the Landscape Improvement Grant Program Eligibility Criteria to include Homeowner Associations as eligible properties.
Motion:
I move that the Land Use Committee recommend that Landscape Improvement Grant Program Eligibility Criteria be updated to include Homeowner Associations as eligible properties.
Date Last Considered by City Council:
N/A
Summary and/or Comments:
In 2016 the City established a LIG program to provide incentives in the form of matching grants to encourage the improvement of landscapes along major thoroughfares and at gateway entrances to the City of Manassas. As an early action item from the Downtown South Neighborhood Housing Study, the consultant has recommended adding Homeowner Association property to the list of eligible projects. If approved this would only modify the eligibility criteria and all projects would continue to need approval from the Land Use Committee. Previously, this recommendation has been successfully piloted using an LIG grant to rehabilitate the landscaped berm along the north side of Wellington Road adjacent the Georgetown South community.
Board – Committee – or Commission Reviewed:
N/A
Fiscal Impact:
N/A
Staff Contact:
Matthew D. Arcieri, AICP, Planning & Zoning Manager
[email protected] (703) 257-8232
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Attachment 1: LIG Modified Eligibility Criteria I.
Purpose The purpose of the Landscape Improvement Grant Program (LIG) is to provide incentives in the form of matching grants to encourage the improvement of landscapes along major thoroughfares and at gateway entrances to the City of Manassas. The program assists commercial property owners with costs related to improving landscape areas in the front yard and side yard setbacks. The goal is to visually enhance the streetscape and increase interest in the designated area. The initiative also serves as a tool in supporting and retaining small businesses.
II.
Eligibility o Property must be current with City taxes and fees o Property may not have outstanding codes violations* (exception: LIG will be used to rectify) o Property is identified as commercial, industrial, office, homeowner association common area, or mixed-use o Property is an existing improvement. New construction is not eligible o Property is along a corridor or a gateway as identified on the adopted Character Area Map of the City Comprehensive Plan (page 3-6).
III.
Reimbursable Costs Allowable Improvements: Please note: (1.) All improvements must be allowable through the City’s development guidelines and may require submission of a site plan or other documents as required by City regulations. All improvements in the Historic District must be allowable through the City’s Historic guidelines (if applicable) and may require approval from the Architectural review Board. (2.) LIG is a reimbursement grant based on verifiable evidence of paid expenses in the form of canceled checks or receipts. In general, the intent of the guidelines is to restrict funding to visible improvements within the front yard or scenic setback. The following landscape improvements include, but are not limited to: • • • • • • • • •
Professional landscape designs Professional installation Installation of irrigation meter (reuse water if available) Installation of irrigation system Plant material Mulch Hardscape plazas (where appropriate in pedestrian areas) Decorative walls, fencing and planters Decorative (up) lighting and associated 2 installation of electrical meters and service
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City of Manassas
Manassas City Council Economic/Community Development & Land Use Committee 9027 Center Street Manassas, VA 20110
Meeting Date:
April 26, 2018
Time Estimate:
10 Minutes
Agenda Title:
Consideration of a resolution authorizing a closed session on subjects in accordance with the amended Freedom of Information Act and certification after the closed session has occurred.
Recommendation:
For Discussion Only
Motion:
See Attached
Date Last Considered by City Council: Summary and/or Comments:
N/A
Board – Committee – or Commission Reviewed:
N/A
Fiscal Impact:
N/A
Staff Contact:
Matthew D. Arcieri, AICP, Planning & Zoning Manager
[email protected] (703) 257-8232
Consideration of a resolution authorizing a closed meeting on subjects in accordance with the amended Freedom of Information Act. Sec. 2.2-3711 A (5) concerning a prospective business or industry or the expansion of an existing business or industry, since no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the City.
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MOTION FOR CONVENING CLOSED MEETING (requires recorded roll call vote) I move that the Land Use Committee of the City Council convene in closed session concerning a prospective business or businesses since no previous announcement has been made of the business’ interest in locating or expanding in the City as permitted by Virginia Code 2.2-3711 Paragraph A (5) for which the Virginia Freedom of Information Act permits discussion in closed session. Roll Call Chairperson Lovejoy Vice Mayor Bass Councilmember Wolfe Councilmember Aveni (alternate) CERTIFICATION MOTION AFTER RECONVENING IN PUBLIC SESSION (requires recorded roll call vote) I move that the Land Use Committee of the City Council certify that, in the closed session just concluded, nothing was discussed except the matter (1) specifically identified in the motion to convene in closed session and (2) lawfully permitted to be discussed under the provisions of the Virginia Freedom of Information act cited in the motion. Roll Call Chairperson Lovejoy Vice Mayor Bass Councilmember Wolfe Councilmember Aveni (alternate)
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Applicable Economic Development Sections for Closed Session Virginia Code § 2.2-3711 Paragraph A.: 3. Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body; 5. Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community; 6. Discussion or consideration of the investment of public funds where competition or bargaining is involved, where, if made public initially, the financial interest of the governmental unit would be adversely affected. 7. Consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body. For the purposes of this subdivision, "probable litigation" means litigation that has been specifically threatened or on which the public body or its legal counsel has a reasonable basis to believe will be commenced by or against a known party. Nothing in this subdivision shall be construed to permit the closure of a meeting merely because an attorney representing the public body is in attendance or is consulted on a matter. 8. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. Nothing in this subdivision shall be construed to permit the closure of a meeting merely because an attorney representing the public body is in attendance or is consulted on a matter.
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