Caldwell School District No. 132 Board Meeting Agenda Regular Board Meeting Caldwell District Office Vernon DeMark Conference Room 1502 Fillmore Street Caldwell, ID 83605 I.
Call to Order: Chairman Chuck Stout
II.
Roll Call:
III.
Flag Salute
IV.
Approval of Board Meeting Agenda Postings
Date:
January 11, 2016
Time: 7:00 p.m. Regular Business Meeting
a. Motion to Receive Clerk’s Agenda Notice Posting Report [sets the agenda] · [Motion to Approve Agenda as last posted is needed only when there has been a posting of additional agenda items less than 48 hours before a regular meeting or less than 24 hours of special meeting.] · [Motion to amend an agenda following the start of the meeting requires a good faith reason why the item was not included on the posted agenda.]
V.
Oath of Office: a) Trustee Zone 1 b) Trustee Zone 5 c) Appoint Clerk of the Board of Trustees – Y. McKee d) Committee Selection
VI.
Presentations: a. CFEO Outstanding Student Achievement Award – Jefferson Middle School
VII.
Audience Comments/Announcements: The public is invited and encouraged to attend Board meetings. Items to be considered for the agenda are due in the superintendent’s office one week in advance of the meeting. The regular monthly session of the Board of Trustees is held on the second Monday of each month.
VIII.
IX.
Special Reports: 1. Board Member Report 2. CEA Report – D. Olsen 3. Superintendent’s Report – J. Mills 4. ITS Written Report – C. Shore 5. Ad Hoc Superintendent Search Committee Report: J. Martinez/A. Zamora/M. Swanson Consent Agenda: Note: The Board will be asked to approve all of the following items by a single vote, unless any member of the Board asks that an item be removed from the Consent Agenda and considered and discussed separately.
6. 7. 8.
Approval of Minutes for the Board Meeting: December 14, 2015 Special Board Meeting Minutes: January 08, 2016 Regular Bills: November 01, 2015 to December 31, 2015 Treasurer’s Report: November 30, 2015
9. 10.
11. 12.
Financial Statement Summary: November 30, 2015 and December 31, 2015 Approve Alternate Route Authorizations: JMS: J. Hartvigsen, ELA Teacher & K. Fisk, Librarian Washington: J. DuBose, Special Education Teacher Approve Revised Food Service Department Job Descriptions Approval of Financial Advisory Contract with Piper Jaffrey
Personnel: 13. Approve Certified Personnel: Washington: N. Dellabalma 14. Approve Classified Personnel: D.O.: D. Garcia CSHS: S. Rios 15. Approve Transfers: Wilson: S. Phillipi CHS: D. Jackson 16. Approve Coaching Assignments: JMS: A. Lopez, J. Langan, C. Ritthaler, W. Julian 17. Approve Temporary Assignments: Tutoring & PLATO Instruction: L. Velasquez Sacajawea Title I PD – ELA, Math, Instruction & Assessment (8/29/15 – 12/18/15): K. Braun, T. Burton, A. Durkin, M. Friddle, B. Graham, T. Hurd, K. Lovell, H. Morton, D. Olsen, M. Rohasl, K. Saunders, K. Simpson, A. Stocks Title I McKinney Vento Stipend (9/2015 – 11/2015): E. Gerry, J. Hansen, A. Layne, L. Self, J. Cooper Washington Title I Tribes Training (1/04/2016): S. Burley, D. Duncan, S. Glick, L. Hinman, D. Kraft, B. Luft, P. Maxton, J. Pemble, L. Renteria, G. Waddle Wilson Title I Tribes Training (1/04/2016): E. Bowles, M. Farrell, N. Fogle, D. Green, R. Ibarra, D. Jenacaro, J. Kroll, M. Martin, J. Porter, L. Seeley, L. Shoemaker, C. Taylor Devereaux, F. Teach, J. Tristan SMS Classified PD (8/18/2015): C. Call, A. Cassens, E. Leishman, D. Kapicka CHS Facility Supervisor: A. Rosen CHS After School Tutor: C. Manhart 18. Accept Letters of Resignation/Terminations: TLC: J. Tooley CHS: S. Moylan JMS Coaching: D. Renteria X.
Regular Session: 19. Consideration & Recommendation - Order of Qualification of Responding for Construction Manager - Board Direction to Legal Counsel and Superintendent to Establish Contract Services Agreement 20. Discussion and Approval of ISBA School Board Training 21. Discussion of Supplemental Levy – May 17, 2016
XI.
Policy Development/Adoption: 22. First Reading Board Policy #446 Negotiated Agreement Terms, Exhibit A Policy No. 446A 23. Approve Errata Revisions to the following policies as outlined on the listing: a) Policy #448 Reduction in Force Regarding Certificated Employees b) Policy #457 Extra Duty Assignments for Advisors/Coaches c) Policy #502.5 Proof of Age and Identification
d) e) f) g) h) i) j) k) l) m) n) o) p) q) r) s) t) u)
Policy #505 Accidents and Illness Policy #507 Juvenile Sex Offenders Policy #508 Foreign Students Policy #508.1 Tracking Foreign Students and Foreign Exchange Visitors Policy #511.Ex Annual Review Checklist Policy #524 Student Driving Privileges Policy #541 Prohibition of Weapons Policy #541 Prohibition of Weapons - Administrative Regulations Policy #552 Hazing Prohibition Policy #570 Extracurricular Student Activities Policy #571 Extracurricular and Interscholastic Activities Policy #572 Eligibility and Participation in Interscholastic Achievement Policy #573 Athletic Activities Insurance Policy #579 Code of Conduct for Athletics and Activities Policy #602 Homework Policy #604 College University Enrichment Program Policy #605 Curriculum Standards Alignment and Assessment Policy #608.5 Awarding High School Credit for Courses Taken Before Ninth Grade v) Policy #609 Middle School/Junior High School Credit w) Policy #610.2 High School Graduation: Alternate Measures for Demonstrating Proficiency x) Policy #613 Sex Education y) Policy #614 Guest Speaker z) Policy #615 Multimedia Use in the Classroom aa) Policy #616 Instructional Planning bb) Policy #617 Grading and Reporting cc) Policy #618 Voluntary Correspondence and Online Courses dd) Policy #619 Selection of Student Speakers at Commencement Caldwell High School ee) Policy #620 Participation in Commencement Caldwell High School ff) Policy #621 Middle School Required Instruction gg) Policy #622 Evaluation hh) Policy #623 Promotion and Retention ii) Policy #630 Dual Enrollment jj) Policy #633 School Attendance Zones kk) Policy #635 Student Safety Measures ll) Policy #636 Public School Choice mm) Policy #636 AR Public School Choice nn) Policy #637 Supplemental Educational Service oo) Policy #641 Citizenship U.S. Constitution National Flag and Colors pp) Policy #652 Library Media Center Materials Selection qq) Policy #652 AR Materials Selection & Removal Procedures for Library Media Centers rr) Policy #654 Selection of Primary Curriculum Materials ss) Policy #660 Technology Use in the Classroom tt) Policy #661 Copyrighted Materials and Licensing uu) Policy #664 Workforce Skills vv) Policy #669 Special Education Services to Private School Students ww) Policy #670.10 Special Education - Written Agreements xx) Policy #671 Response to Intervention (RTI) yy) Policy #672 Gifted- Talented Education
zz) Policy #673 K-3 Reading Program Guidelines aaa) Policy #676 Placement of Students at Alternative Schools/Program bbb) Policy #677 Title I Parent Involvement ccc) Policy #678.5 Release Time ddd) Policy #678 Religion in Schools eee) Policy #680 Transfer of Student Records fff) Policy #680.5 Student Privacy and Parental Access to Information ggg) Policy #683 Reasonable Accommodation for Persons with Disabilities hhh) Policy #684 Section 504 procedures for Students with Disabilities iii) Policy #685 Civil Rights Grievance Procedure jjj) Policy #686 Section 504 of the Rehabilitation Act Hearing Procedure kkk) Policy #687 Private Service Providers in the School lll) Policy #690 Student Four Year Plans mmm) Policy #698 Computer and Network Services: Acceptable Internet Use Policy nnn) Policy #699 Technology Instruction and Determining Average Daily Attendance (ADA) ooo) Policy #711 Transportation of Infants ppp) Policy #838 Activity Funds qqq) Policy #850 Purchasing rrr) Policy #857.50 Contracted Educational Services sss) Policy #920 Acquisition and Sale of Personal Property ttt) Policy #922 Acquisition and Sale of Real Property uuu) Policy #927 Excision and Annexation of Territory vvv) Policy #935 Green Cleaning of Buildings www) Policy #940 Use of Camera Surveillance xxx) Policy #960 Employee Use of School District Equipment yyy) Policy #970 Service Animals in Schools zzz) Policy #1002 Separated Divorce Parent Involvement in Educational Process aaaa) Policy #1004 Police - Health and Welfare Interviews bbbb) Policy #1009 Material Distribution cccc) Policy #1010 Communication with the Public dddd) Policy #1011 Community Involvement eeee) Policy #1012 Patron Complaint ffff) Policy #1013 Prohibiting Registered Sex Offenders from Entrance to School Premises or Activities gggg) Policy #1046 Patron Conduct at District Programs and Activities hhhh) Policy#101 Caldwell School District Values iiii) Policy#266 Regular Meeting of the Board jjjj) Policy#309.2 Idaho Student Data Accessibility, Transparency and Accountability kkkk) Policy#309.3 Education Records Disclosure llll) Policy#310 Principal Evaluations mmmm) Policy#355 Health or State/National Emergency Plan nnnn) Policy#358 Electronic Signature and Filing oooo) Policy#361 Closed Campus pppp) Policy#400.5 Reporting New Employees qqqq) Policy#402 Criminal History Checks for Employees, Volunteers and Contractors rrrr) Policy#403.1 Personnel Tobacco and E-Cigarette Use Prohibition ssss) Policy#403 Employee Drug and Alcohol Use
tttt)
Policy#403B Appendix B to Employee Drug and Alcohol Use: Investigation Form uuuu) Policy#404.50 F2 Applicants: Information on Past Job Performance Release & Authorization Form vvvv) Policy#404.5 Applicants: Information on Past Job Form wwww) Policy#407 Family Medical Leave Act (FMLA) xxxx) Policy#414 Sexual Harassment yyyy) Policy#418 Personnel Conflict of Interest zzzz) Policy#419 Employment of Relatives aaaaa) Policy#420 Incident Reports: Duty of Employees bbbbb) Policy#421 Communications by Personnel ccccc) Policy#422 Infection Control and Universal Precautions ddddd) Policy#424 Sick Leave eeeee) Policy#428 Whistle Blowers fffff) Policy#429 Employee Volunteers ggggg) Policy#430.5 Qualifications and Training Requirements of Instructional Paraprofessionals hhhhh) Policy#430 Idaho State Veteran Employment Preference iiiii) Policy#443 Evaluations of Certificated Employees jjjjj) Policy#454 Discharge of Certificated Employees kkkkk) Policy#458 Job Sharing for Certificated Employees lllll) Policy#459 Reassignment of Administrative Employees mmmmm) Policy#461 Compensation for Additional Teaching Assignments nnnnn) Policy#464 FLSA: Exempt Employees ooooo) Policy#476 Grievance Procedure for Non-Certificated Employees ppppp) Policy#490 Employee Use of Electronic Communication & Entertainment Devices qqqqq) Policy#501 Attendance rrrrr) Policy#512 Student Tobacco Use E-Cigarette Use Prohibition sssss) Policy#546 Disciplining Students with Disabilities (Section 504) ttttt) Policy#549 Prohibition of Gang Activities uuuuu) Policy#551 Student Drug and Alcohol Use vvvvv) Policy#554 Adolescent Relationship Abuse and Sexual Assault wwwww) Policy#578 Participation of District Students in Clubs xxxxx) Policy#629 8 in 6 Program yyyyy) Policy#675 Homeless Student Education zzzzz) Policy#701 Food Allergy Management aaaaaa) Policy#710 Student Transportation bbbbbb) Policy#806 Bond and Licensure Requirements for Public Works cccccc) Policy#830 Gifts, Grants and Bequests dddddd) Policy#838 Activity Funds eeeeee) Policy#850.3 Purchasing or Leasing Personal Property ffffff) Policy#853 Payment for Goods and Services gggggg) Policy#859 Fixed Asset and Capitalization hhhhhh) Policy#864 HIPAA Privacy Rule Compliance iiiiii) Policy#868 Use of School District Credit Cards jjjjjj) Policy#877 Time and Effort Reporting kkkkkk) Policy#950 Prohibition Against Smoking llllll) Policy# Ex 1026A Application for Event or Fundraising Activity
XII.
Executive Session:
I.C. 74-206 (1) (f) To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. I.C. 74-206 (1) (b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against a public officer, employee, staff member or individual agent, or public school student. Employee # E-16-01-11-B Employee # E-16-01-11-C XIII.
Action After Executive Session: 24. Action regarding legal ramifications of and litigation 25. Action on Employee # E-16-01-11-B 26. Action on Employee #E-16-01-11-C
XIV.
Information Only: a) Ad Hoc Superintendent Search Committee Meeting, January 14, 2016 @ 7 p.m., District Office b) Ad Hoc Superintendent Search Committee Meeting, January 28, 2016 @ 7 p.m., District Office c) ISBA Day on the Hill, February 15-16, 2016, Boise, Idaho (Deadline for registration – February 05, 2016)
XV.
Adjournment: To meet again, unless otherwise announced on Monday, February 08, 2016 at Caldwell District Office, Vernon DeMark Conference Room, 1502 Fillmore, Caldwell, Idaho, 83605 **************************************************** Audience Participation The public is invited and encouraged to attend Board meetings. The Board is interested in receiving comments from the audience. There will be an opportunity provided for “public input”. This is not a meeting for the audience to engage in a debate with the Board; rather it is a time for the audience to observe the discussion and action of the Board. The voice of our community is highly regarded as the Board decides on issues. If the public would like additional items on the agenda they must submit the items for agenda consideration to the superintendent’s office five business days in advance of the meeting. The regular monthly session of the Board of Trustees is held on the second Monday of each month. NOTE: If any auxiliary aids or services are needed for individuals with disabilities, please contact Gloria R. Betancourt at the District Office, 455-3300, no later than three workdays before the meeting.
