VALLEY CHIEFS MINI FOOTBALL, INC

VALLEY CHIEFS MINI FOOTBALL, INC. COACHING POLICY UPDATED MAY 22, 2017

BYLAWS GOVERNING VALLEY CHIEFS MINI FOOTBALL, INC. SHALL SUPERSEDE THIS POLICY. VALLEY CHIEFS MINI FOOTBALL, INC BYLAWS: www.valleychiefs.org/bylaws/ WYOMING VALLEY JUNIOR FOOTBALL CONFERENCE, INC. BYLAWS: www.valleychiefs.org/wvjfc-bylaws/

VALLEY CHIEFS MINI FOOTBALL, INC PO BOX 122, SYBERTSVILLE, PA 18251 www.valleychiefs.org/coaching-policy/

Contents 1.

ADVISORS ........................................................................................................................................................................ 2

2.

AGE REQUIREMENTS ....................................................................................................................................................... 2

3.

BACKGROUND CHECKS ................................................................................................................................................... 2

4.

CERTIFICATIONS .............................................................................................................................................................. 3

5.

COACH SELECTION .......................................................................................................................................................... 3

6.

MAXIMUM NUMBER OF COACHES ................................................................................................................................. 4

7.

RETENTION ...................................................................................................................................................................... 5

8.

RESIGNATION OF A COACH ............................................................................................................................................. 5

9.

REMOVAL OF A COACH ................................................................................................................................................... 5

10.

VOTING........................................................................................................................................................................ 5

11.

RESPONSIBILITIES ........................................................................................................................................................ 5

APPENDIX A ............................................................................................................................................................................. 9 APPENDIX B ........................................................................................................................................................................... 11 APPENDIX C ........................................................................................................................................................................... 12

Page 1 of 12

1. ADVISORS FOOTBALL COACHING ADVISOR - THE COACHING ADVISOR SHALL BE A VOTING MEMBER OF THE BOARD OF DIRECTORS AND SHALL BE RESPONSIBLE FOR THE DAY TO DAY OPERATIONS OF THE FOOTBALL COACHES. THE DUTIES UNDER THE COACHING ADVISOR INCLUDE ENSURING ALL COACHES HAVE CLEARANCES AS WELL AS AGREED CERTIFICATIONS. THE DUTY OF THE COACHING ADVISOR IS TO ACT AS A LIAISON BETWEEN THE BOARD AND COACHES. THE COACHING ADVISOR IS A REPRESENTATIVE BETWEEN THE COACHES AND PARENTS. THIS POSITION WILL REQUIRE THE INDIVIDUAL TO KEEP THE PROGRAM ABREAST OF EDUCATIONAL OPPORTUNITIES AND AVAILABLE PROGRAMS. CHEERLEADING CHEER ADVISOR - THE CHEER ADVISOR SHALL BE A VOTING MEMBER OF THE BOARD OF DIRECTORS AND SHALL BE RESPONSIBLE FOR THE DAY TO DAY OPERATIONS OF THE CHEERLEADERS. THE CHEER ADVISOR SHALL PERFORM ALL DUTIES REQUIRED TO RECRUIT, EDUCATE AND PERFORM. THE CHEER ADVISOR IS ALSO RESPONSIBLE FOR TAKING LEADERSHIP IN COMPETITIONS

2. AGE REQUIREMENTS A COACH MUST BE 18 YEARS OF AGE OR OLDER. AN INSTRUCTOR, COACH, OR ASSISTANT COACH MAY BE UNDER THE AGE OF 18 TO ONLY INSTRUCT WITH AN ADVISOR OR COACH OVER THE AGE OF 18. ALL INSTRUCTORS UNDER AGE WHO INSTRUCT OR COACH MAY NEVER BE LEFT ALONE WITH ANY FOOTBALL TEAM OR CHEERLEADING SQUAD.

3. BACKGROUND CHECKS MANDATORY BACKGROUND CHECKS MUST BE DONE ON ALL COACHES, ASSISTANT COACHES, ADVISORS, OR INSTRUCTORS ROSTERED ON EACH TEAM. THESE WILL INCLUDE BUT ARE NOT LIMITED TO: A “CLEAN” CRIMINAL HISTORY CHECK OBTAINED THROUGH THE PA STATE POLICE. A CRIMINAL HISTORY CHECK IS VALID FOR 2 YEARS. (SEE APPENDIX C FOR A LISTING OF CONVICTIONS THAT WOULD PRECLUDE ANY INDIVIDUAL FROM PARTICIPATING.) THE CRIMINAL BACKFGROUND CHECK CAN BE COMPLETED ONLINE AT: https://epatch.state.pa.us/Home.jsp A CHILD ABUSE CLEARANCE OBTAINED THROUGH THE PA DEPT. OF HUMAN SERVICES. THE CHILD ABUSE CLEARNACE CAN BE OBTAINED ONLINE AT: https://www.compass.state.pa.us/cwis/public/home IF REQUIRED BY LAW, A FEDERAL CRIMINAL HISTORY RECORD OBTAINED FROM THE PA STATE POLICE OR THE FBI MAY ALSO BE REQUIRED. ALL BACKGROUND AND CLEARNACE CHECKS MUST BE COMPLETED PRIOR TO THE FIRST DAY OF PRACTICE. IF YOU ANTICIPATE ANY DELAY IN OBTAINING THE REQUIRED DOCUMENTS YOU MUST IMMEDIATELY NOTIFY THE BOARD OF DIRECTORS. Page 2 of 12

4. CERTIFICATIONS FOOTBALL ALL FOOTBALL COACHES MUST POSSESS A CURRENT “USA FOOTBALL COACHING CERTIFICATION – TACKLE” THROUGH USA FOOTBALL. THE USA FOOTBALL CERTIFICATION IS VALID FOR 1 YEAR. THE CERTIFICATION CAN BE COMPLETED ONLINE AT: WWW.USAFOOTBALL.COM PLEASE SEE THE TEAM PRESIDENT FOR A COUPON CODE TO REDUCE THE COST OF CERTIFICATION. CHEERLEADING AT LEAST TWO (2) CHEERLEADING COACHES MUST BE AACCA CERTIFIED. THE AACCA CERTIFICATION IS VALID FOR FOUR (4) YEARS. THE WYOMING VALLEY JUNIOR FOOTBALL CONFERENCE PAYS FOR TWO (2) INDIVIDUALS FROM EACH ORGANIZATION EVERY FOUR (4) YEARS. YEARS ARE 2014, 2018, 2022 ETC. THE CERTIFICATION CAN BE COMPLETED ONLINE AT: https://nfhslearn.com/courses/10000/aacca-spirit-safety-certification PLEASE SEE THE TEAM PRESIDENT CONCERNING COSTS AND FUNDING THROUGH THE WYOMING VALLEY JUNIOR FOOTBALL CONFERENCE. ALL CHEERLEADING COACHES 18 AND OLDER MUST COMPLETE THE FREE CONCUSSIONS IN SPORTS TRAINING COURSE. THE CERTIFICATION CAN BE COMPLETED ONLINE AT: https://www.nfhslearn.com/courses/61064/concussion-in-sports FEES THE FEES FOR ANY BACKGROUND CHECKS OR CLEARANCES ARE TO BE PAID BY THE VOLUNTEER. THE VALLEY CHIEFS DO NOT PAY FOR ANY OF THE BACKGROUND CHECKS, CLEARANCES OR SERVICES.

5. COACH SELECTION HEAD COACHES NOMINATION FOOTBALL AND CHEERLEADING HEAD COACHES WILL BE NOMINATED BY THE BOARD OF DIRECTORS. INTERVIEW PROCESS IT SHALL BE REQUIRED THAT CANDIDATES INTERESTED IN BECOMING A HEAD COACH ATTEND ONE OR MORE REGULARLY SCHEDULED MEETINGS OR A SPECIAL MEETING CALLED BY THE PRESIDENT SO AS TO DICUSS THE CANDIDATE’S QUALIFICATIONS AND THE COACHING POSITION THAT IS AVAILABLE. VOTING Page 3 of 12

EXCLUDING THE PRESIDENT, ALL BOARD MEMBERS, MEMBERS AT LARGE AND CURRENT HEAD COACHES SHALL HAVE VOTING RIGHTS FOR HEAD COACH SELECTION. IN THE EVENT OF A TIE VOTE, THE PRESIDENT SHALL CAST THE DECIDING VOTE. A CANDIDATE’S QUALIFICATIONS AND THE BEST INTEREST OF VALLEY CHIEFS MINI FOOTBALL, INC. SHOULD BE THE PRIMARY CONSIDERATIONS WHEN VOTING. SCHEDULE THIS PROCESS WILL OCCUR ON AN AS NEEDED BASIS BEGINNING AS EARLY AS THE FEBRUARY BOARD MEETING. PUBLIC NOTICE FOR THE FIRST MEETING OF THE YEAR WHERE THE COACH SELECTION PROCESS BEGINS, NOTICE OF COACH NOMINATION/SELECTION SHALL BE PUBLICIZED ON THE VALLEY CHIEFS’ WEBSITE, SOCIAL MEDIA PAGE(S) OR IN THE NEWSPAPER. THIS SHALL BE DONE A MINIMUM OF TWO (2) WEEKS PRIOR TO THE MEETING TO ALLOW ADEQUATE TIME FOR POTENTIAL CANDIDATES TO EXPRESS HIS OR HER INTEREST IN A HEAD COACHING POSITION. COACHING STAFF THE COACHING STAFF FOR EACH DIVISION FIELDED WILL CONSIST OF HEAD COACH, HEAD ASSISTANT COACH AND THREE (3) OTHER ASSISTANT COACHES. ALL ASSISTANT COACHES WILL BE SELECTED BY THE HEAD COACH AND MUST BE APPROVED BY THE BOARD OF DIRECTORS. ALL ASSISTANT COACHES MUST HAVE CURRENT REQUIRED CERTIFICATIONS, BACKGROUND CHECKS AND CLEARANCES OR BE WILLING TO OBTAIN SAID DOCUMENTS. PRACTICE COACHES FOR PRACTICES ONLY THE HEAD COACH MAY REQUEST PARENTS WHO HAVE CURRENT CLEARANCES TO ASSIST. THESE CLEARANCES MUST BE SUBMITTED TO THE COACHING ADVISOR. PRACTICE COACHES DO NOT REQUIRE USA FOOTBALL CERTIFICATION.

6. MAXIMUM NUMBER OF COACHES PRACTICE THE MAXIMUM NUMBER OF COACHES ON THE FIELD DURING A PRACTICE SESSION FOR A PARTICULAR DIVISION IS EIGHT (8) TOTAL COACHES UNLESS SPECIAL PERMISSION IS GRANTED BY THE BOARD OF DIRECTORS. GAMES THE MAXIMUM NUMBER OF COACHES ON THE FIELD AT GAMES IS FIVE (5) COACHES UNLESS SPECIAL PERMISSION IS GRANTED BY THE BOARD OF DIRECTORS.

Page 4 of 12

7. RETENTION A HEAD COACH IS SELECTED FOR ONE (1) SEASON. ONCE THE SEASON IS COMPLETE, THE POSITION WILL BE VACATED AND OPENED UP TO NOMINATIONS BY THE BOARD OF DIRECTORS. THE SAID COACH MAY REAPPLY FOR THE SAME POSITION. CHANGING DIVISION ANY CURRENT HEAD COACH THAT DESIRES TO MOVE AND HEAD COACH A DIFFERENT AGE DIVISION MUST BE NOMINATED AND VOTED ON AS OUTLINED IN THIS POLICY.

8. RESIGNATION OF A COACH ANY COACH MAY RESIGN AT ANY TIME UPON WRITTEN OR VERBAL NOTICE TO THE CORPORATION. THE RESIGNATION SHALL BE EFFECTIVE UPON RECEIPT THEREOF BY THE CORPORATION OR AT SUCH SUBSEQUENT TIME AS SHALL BE SPECIFIED IN THE NOTICE OF RESIGNATION.

9. REMOVAL OF A COACH A COACH MAY BE REMOVED FROM HIS/HER POSITION FOR THE USE OF VULGARITY, DRUGS, ALCOHOL, POOR SPORTSMANSHIP OR ANY OTHER BEHAVIOR NOT IN KEEPING WITH THE SPIRIT OF VALLEY CHIEFS MINI FOOTBALL, INC. OR THE WYOMING VALLEY FOOTBALL CONFERENCE CODE OF CONDUCT. OFFICERS WILL HOLD A MEETING WITH AND WITHOUT THE COACH TO DISCUSS REMOVAL.

10.

VOTING

HEAD FOOTBALL AND CHEERLEADING COACHES HAVE VOTING RIGHTS AS A MEMBER AT LARGE WHILE HOLDING THE POSITION. HEAD COACHES MAY DESIGNATE A PROXY TO ATTEND MEETINGS AND VOTE IN HIS OR HER PLACE. ALL HEAD COACHES OR A PROXY MUST ATTEND ALL MEETINGS OF THE BOARD OF DIRECTORS IN JUNE, JULY, AUGUST, SEPTEMER AND OCTOBER. ALL COACHES ARE ENCOURAGED TO ATTEND ALL MEETINGS THROUGHOUT THE YEAR. HEAD COACHES SHALL HAVE VOTING RIGHTS AS A MEMBER AT LARGE UNTIL THEY A) RESIGN, B) ARE REPLACED, C) ARE REMOVED FOR CAUSE, OR D) THE ORGANIZATION IS UNABLE TO FIELD A TEAM OR SQUAD AT THE AGE DIVISION FOR WHICH THE INDIVIDAUL IS HEAD COACH.

11.

RESPONSIBILITIES

RESPONSIBILITIES AND REQUIREMENTS OF COACHES AND COACHING STAFFS INCLUDE BUT ARE NOT LIMITED TO: SAFETY PARTICIPANT SAFETY IS EVERYONE’S RESPONSIBILITY. THE SAFETY AND WELFARE OF THE CHILDREN CAN NEVER BE COMPROMISED. A COACH WILL CONSIDER THESE FACTORS ABOVE ALL OTHERS. DEMEANOR, ATTITUDE AND BEHAVIOR Page 5 of 12

A COACH SHOULD BE ENTHUSIASTIC WITHOUT BEING INTIMIDATING. A COACH SHOULD BE DEDICATED TO SERVING CHILDREN AND UNDERSTAND THAT FOOTBALL PROVIDES PHYSICAL AND EMOTIONAL GROWTH FOR ITS PARTICIPANTS. A COACH NEEDS TO REALIZE THAT THEY ARE A TEACHER, NOT A DRILL SERGEANT. THEY SHOULD HELP CHILDREN LEARN AND WORK TO IMPROVE THEIR SKILLS. PERSONAL GAINS ARE NEVER A CONSIDERATION. THE BEST INTEREST OF THE CHILD TRANSFORMS INTO THE BEST INTERESTS OF THE GAME. BE PATIENT. DON'T PUSH CHILDREN BEYOND LIMITS IN REGARDS TO PRACTICE. CHILDREN HAVE MANY DAILY PRESSURES – THE FOOTBALL EXPERIENCE SHOULD NOT BE ONE OF THEM. PLAYING FOOTBALL SHOULD BE FUN. CARE MORE ABOUT THE PLAYERS AS PEOPLE THAN AS ATHLETES. PREPARATION COACHES SHOULD BE PREPARED, PUNCTUAL AND LEAD BY EXAMPLE. COACHES SHOULD ENSURE THAT PRACTICE PLANS AND SCHEDULES FOLLOW ESTABLISHED GUIDELINES FOR HEAT ACCLIMATION, INTENSITY, HYDRATION AND LEVELS OF CONTACT. THE USA FOOTBALL CERTIFICATION PROVIDES A THOROUGH EXPLANATION AND EDUCATION REGARDING PLAYER SAFETY AND ESTABLISHED GUIDELINES. FOR MORE INFORMATION PLEASE VISIT: www.usafootball.com MANDATORY REPORTING ALL COACHES, ASSISTANT COACHES, ADVISORS, OR INSTRUCTORS ROSTERED ARE CONSIDERED MANDATORY REPORTERS OF SUSPECTED CHILD ABUSE. MANDATORY REPORTERS MUST MAKE AN IMMEDIATE AND DIRECT REPORT OF SUSPECTED CHILD ABUSE TO THE CHILDLINE BY EITHER AT www.compass.state.pa.us/cwis OR BY CALLING 1-800-932-0313. AFTTER MAKING THE REPORT, THE REPORTER IS REQUIRED TO IMMEDIATELY NOTIFY THE PRESIDENT AND / OR THE VICE PRESIDENT. ROSTERS WE WILL FOLLOW ROSTER GUIDELINES AS INDICATED IN THE WYOMING VALLEY JUNIOR FOOTBALL CONFERENCE BY-LAWS. (SEE APPENDIX A FOR FULL ROSTER GUIDELINES) PRELIMINARY ROSTERS ARE PRESENTED TO THE CONFERENCE BY THE TEAM PRESIDENT ON THE MONDAY PRECEDING THE FIRST GAME OF THE SEASON. FINAL ROSTERS ARE PRESENTED TO THE CONFERENCE BY THE TEAM PRESIDENT ON THE LAST MONDAY OF AUGUST. YOU WILL BE REQUIRED TO MEET WITH THE TEAM PRESIDENT AND WORK TO RESOLVE ANY ISSUES PRIOR TO EACH CONFERENCE ROSTER MEETING. FAILURE TO FOLLOW ROSTER GUIDELINES WILL RESULT IN THE ASSESSMENT OF FINES AGAINST THE TEAM AND PARTICIPANTS BEING INELIGIBLE FOR COMPETITION. Page 6 of 12

RULES IT IS THE RESPONSIBILITY OF EACH COACH TO UNDERSTAND THE RULES OF FOOTBALL AND CHEERLEADING COMPETITIONS AND HOW THEY APPLY. UNLESS OTHERWISE NOTED IN GOVERNING BYLAWS, THE WYOMING VALLEY JUNIOR FOOTBALL CONFERENCE FOLLOWS THE SAME RULES AS THE PENNSYLVANIA INTERSCHOLASTIC ATHLETIC ASSOCIATION (PIAA). THE PIAA FOLLOWS THE RULES AND REGULATIONS ESTABLISHED BY THE NATIONAL FEDERATION OF STATE HIGH SCHOOL ASSOCIATIONS (NFHS). RULEBOOKS MAY BE PROVIDED BY VALLEY CHIEFS MINI FOOTBALL, INC. OR THEY CAN BE PURCHASED AT: https://www.nfhs.com/c-204-football.aspx RULES FOR CHEERLEADING COMPETITIONS ARE OUTLINED IN THE WYOMING VALLEY JUNIOR FOOTBALL CONFERENCE BYLAWS SPECIFIC TO CHEERLEADING. THE WYOMING VALLEY JUNIOR FOOTBALL CONFERENCE BYLAWS CAN BE FOUND AT: http://www.valleychiefs.org/wvjfc-bylaws/ CODE OF CONDUCT ALL COACHES AND PRACTICE COACHES ARE REQUIRED TO SIGN AND ABIDE BY THE WYOMING VALLEY JUNIOR FOOTBALL CODE OF CONDUCT ON AN ANNUAL BASIS. (SEE APPENDIX B.) PLAYING TIME GUIDELINES COACHES WILL TRY TO ENSURE THAT EACH PARTICIPANT PARTICIPATES IN REGULAR SEASON GAMES FOR WHICH THEY ARE ELIGIBLE TO PLAY. ROSTER BASED PLAYING GUIDELINES A. FOR TEAMS WITH LESS THAN 15 PARTICIPANTS, COACHES SHOULD TRY TO HAVE ALL ELIGIBLE PARTICIPANTS PLAY AN AVERAGE OF EIGHT (8) PLAYS PER GAME. B. FOR TEAMS WITH 15 TO 20 PARTICIPANTS, COACHES SHOULD TRY TO HAVE ALL ELIGIBLE PARTICIPANTS PLAY AN AVERAGE OF (5) PLAYS PER GAME. C. FOR TEAMS WITH 21 TO 25 PARTICIPANTS, COACHES SHOULD TRY TO HAVE ALL ELIGIBLE PARTICIPANTS PLAY AN AVERAGE OF (4) PLAYS PER GAME. D. FOR TEAMS WITH MORE THAN 25 PARTICIPANTS, COACHES SHOULD TRY TO HAVE ALL ELIGIBLE PARTICIPANTS PLAY AN AVERAGE OF (3) PLAYS PER GAME. EXCEPTIONS TO ROSTER BASED PLAYING GUIDELINES A. SAFETY CONCERNS B. PLAYER NOT WANTING TO PLAY C. PLAYER NOT LISTENING Page 7 of 12

D. ATTENDANCE E. DISCIPLINARY F. COACHING STRATEGY IT IS THE RESPONSIBILITY OF THE PARENT OR GUARDIAN TO DISCUSS ANY ISSUES CONCERNING PLAYING TIME WITH THE COACHING ADVISOR. EQUIPMENT COACHES ARE RESPONSIBLE TO ENSURE THAT ALL PARTICIPANTS ARE PROVIDED WITH THE PROPER EQUIPMENT AND THAT ALL EQUIPMENT IS COLLECTED IN A TIMELY MANNER AT THE CONCLUSION OF THE SEASON. FUNDRAISING AND CONCESSIONS COACHES ARE RESPONSIBLE FOR ENSURING THAT ALL PARTICIPANTS ON THEIR TEAM ARE MADE AWARE OF FUNDRAISING ACTIVITIES AND VOLULNTEER REQUIREMENTS AT THE CONCESSION STAND. COACHES SHOULD ENCOURAGING PARTICIPATION IN FUNDRAISING AND VOLUNTEER ACTIVITIES.

Page 8 of 12

APPENDIX A WYOMING VALLEY JUNIOR FOOTBALL CONFERENCE, INC. ROSTERS AND ROSTER MEETINGS ROSTER MEETINGS ALL ROSTERS MUST BE SUBMITTED TO THE CONFERENCE BY THE TEAM PRESIDENT ON THE DESIGNATED DATES AND MUST BE SUBMITTED ON THE OFFICIAL ROSTER FORMS PROVIDED BY THE WVJFC, INC. EACH TEAM MUST SUBMIT A COPY OF THEIR A, B, C/D TEAM FOOTBALL ROSTER TO EACH CONFERENCE OFFICER AND TO EACH TEAMS PRESIDENT, AND A COPY OF THEIR A, B, C/D TEAM CHEER ROSTER TO EACH CONFERENCE OFFICER AND CHEER DIRECTOR. THIS MEETING WILL BE HOSTED BY THE WYOMING VALLEY JUNIOR FOOTBALL CONFERENCE, INC. PRELIMINARY ROSTER MEETING EACH TEAM MUST SUBMIT STANDARDIZED WVJFC, INC FORMS (APPLICATION SHEET, COACHES CODE OF CONDUCT, AND HEALTH QUESTIONNAIRE) TO THE WYOMING VALLEY JUNIOR FOOTBALL CONFERENCE, INC. AT THE PRELIMINARY ROSTER MEETING HELD ON THE MONDAY PRIOR TO THE FIRST REGULAR SEASON GAME. THIS MEETING WILL BE HOSTED BY THE WYOMING VALLEY JUNIOR FOOTBALL CONFERENCE, INC. THE OFFICERS OF THE WYOMING WVJFC, INC. WILL REVIEW THE ROSTERS TO ENSURE THAT ALL OF THE FOLLOWING CRITERIA IS PRESENTED. EACH EXCEPTION TO THIS CRITERION WILL RESULT IN A $50.00 FINE. THE MAXIMUM PENALTY FOR MISSED CRITERIA AT THE PRELIMINARY ROSTER MEETING WILL BE $300.00 PER TEAM. ALL PRELIMINARY AND FINAL ROSTERS MUST INCLUDE THE FOLLOWING: APPLICATION SHEET WITH: FIRST AND LAST NAME FULL ADDRESS PHONE NUMBER BIRTH DATE AGE ON AUGUST 1ST FOR FOOTBALL - THE CURRENT WEIGHT OF THE PARTICIPANT IS REQUIRED PARENT(S) OR GUARDIAN(S) SIGNATURE A COPY OF THE CHILD’S BIRTH CERTIFICATE (IMMIGRATION PAPERS AND BAPTISMAL CERTIFICATES ARE ALSO AN ACCEPTABLE FORM OF BIRTH DATE VALIDATION) A PHYSICAL FROM A TEAM PHYSICIAN OR FAMILY PHYSICIAN. DOCUMENT MUST BE SIGNED BY THE PHYSICIAN AND INDICATE THAT THE CHILD MAY PARTICIPATE IN FOOTBALL OR CHEERLEADING A RECEIPT INDICATING THAT THE CHILD WAS SEEN BY A PHYSICIAN IS NOT VALID PROOF THAT A PHYSICAL HAS BEEN CONDUCTED. THE WYOMING VALLEY JUNIOR FOOTBALL CONFERENCE CONSENT TO TREAT FORM SIGNED BY THE PARTICIPANTS PARENT(S) OR GUARDIAN(S). ROSTERS MUST INCLUDE COACHES AND/OR ADVISORS NAMES AND PHONE NUMBERS. ANY COACH AND/OR ADVISOR LISTED ON A ROSTER MUST HAVE A COMPLETED BACKGROUND CHECK, CHILD ABUSE CLEARANCE AND A SIGNED COACHES CODE OF CONDUCT FORM SUBMITTED WITH THE PRELIMINARY ROSTER. BACKGROUND CHECKS ARE VALID FOR 2 YEARS. COACHES CODE OF CONDUCT FORMS IS VALID FOR 1 YEAR. THE ONLY EXCEPTION TO COACH’S OR ADVISOR’S BACKGROUND CHECKS IS IF THE COACH OR Page 9 of 12

ADVISOR IS UNDER THE AGE OF 18. THERE ARE NO EXCEPTIONS FOR COACHES CODE OF CONDUCT FORM. COACHES OR ADVISORS LESS THAN 18 YEARS OF AGE MUST BE SUPERVISED AT ALL TIMES. THEY CANNOT BE LEFT ALONE WITH THE FOOTBALL PLAYERS OR CHEERLEADERS AT ANY TIME (AT PRACTICE OR AT GAMES). COPIES OF CHEERLEADER ROSTERS FOR PRELIMINARY AND FINAL ROSTER MEETINGS ONLY NEED TO BE GIVEN TO CONFERENCE OFFICERS. IT IS MANDATORY THAT EACH COACH OR ADVISOR MUST COMPLETE THE CONCUSSION AWARENESS COURSE WHICH IS AVAILABLE AT WEBSITE WWW.USAFOOTBALL.COM INITIAL PHYSICALS CAN BE SIGNED BY A PA, DO, OR MD. RELEASES TO RETURN TO PLAY OR CHEER DUE TO A SUSTAINED DURING THE SEASON MUST BE SIGNED BY A MD OR A DO. PRELIMINARY ROSTERS MAY BE IN ALPHABETICAL OR NUMERICAL ORDER AS LONG AS ALL CORRESPONDING PAPERWORK IS IN THE SAME ORDER (ALPHABETICAL OR NUMERICAL). ALL PRELIMINARY ROSTERS MUST BE TITLED “PRELIMINARY ROSTER”. IF YOU DO NOT HAVE ALL OF THE REQUIRED DOCUMENTATION FOR A FOOTBALL PLAYER OR CHEERLEADER AT THE PRELIMINARY ROSTER MEETING THEY WILL NOT BE ABLE TO PARTICIPATE IN A GAME UNTIL ALL FINES ARE PAYED IN FULL AND UNTIL ALL PROPER DOCUMENTATION HAS BEEN APPROVED BY A LEAGUE OFFICER. IN ORDER TO ENSURE THAT EACH COACH/ADVISOR HAS A BADGE, THE NUMBER OF COACHES/ADVISORS MUST BE SUBMITTED AT THE PRELIMINARY ROSTER MEETING. A CORRESPONDING NUMBER OF BADGES, PLUS 3 BADGES FOR THE CHAIN CREW, WILL BE GIVEN TO EACH ORGANIZATION PRIOR TO THE FIRST GAME. JERSEY NUMBERS ARE NOT REQUIRED AT THE PRELIMINARY ROSTER MEETING; HOWEVER A ROSTER WITH ROSTER NUMBERS IN NUMERICAL ORDER MUST BE PRESENTED TO THE LEAGUE OFFICIAL IN CHARGE OF THE FIRST GAME PRIOR TO WEIGH-INS. FAILURE TO PROVIDE A ROSTER WITH JERSEY NUMBERS PRIOR TO WEIGH-INS AT THE FIRST GAME WILL RESULT IN $50.00 FINE PER ROSTER. THIS CHARGE IS ABOVE AND BEYOND THE $300.00 MAXIMUM FINE FOR PRELIMINARY ROSTERS. FINAL ROSTERS THE FINAL ROSTER MEETING WILL BE HELD ON THE LAST MONDAY IN THE MONTH OF AUGUST. THE OFFICERS OF THE WVJFC. INC. WILL REVIEW THE FINAL ROSTERS TO ENSURE THAT ANY FOOTBALL PLAYERS OR CHEERLEADERS THAT HAVE SIGNED UP SINCE THE PRELIMINARY ROSTER MEETING AND/OR THOSE THAT DID NOT HAVE VALID PAPERWORK AT THE PRELIMINARY ROSTER MEETING HAVE VALID PAPERWORK. IF ANY PARTICIPANT HAS INVALID OR MISSING PAPERWORK AT THE FINAL ROSTER MEETING THEY WILL BE INELIGIBLE TO PLAY FOOTBALL OR CHEER DURING THE UPCOMING SEASON. ALL FINAL ROSTERS MUST BE IN NUMERICAL ORDER FOR FOOTBALL AND IN ALPHABETICAL ORDER FOR CHEERLEADERS. ALL FINAL ROSTERS MUST BE TITLED “FINAL ROSTER”.

Page 10 of 12

APPENDIX B WYOMING VALLEY JUNIOR FOOTBALL CONFERENCE, INC. COACHES/ADVISORS AND BOARD MEMBERS CODE OF CONDUCT

Page 11 of 12

APPENDIX C WYOMING VALLEY JUNIOR FOOTBALL CONFERENCE GUIDELINES FOR BACKGROUND CHECKS THE FOLLOWING CRITERIA HAVE BEEN ESTABLISHED FOR COACHES AND ADVISORS IN THE EVENT A NEGATIVE ITEM APPEARS ON THEIR BACKGROUND CHECK. ALL OF THE FOLLOWING LISTED ITEMS MUST BE USED FOR DETERMINING THE ELIGIBILITY OF A PARTICULAR COACH OR ADVISOR. IF ANY OF THE BELOW MENTIONED INCIDENTS ARE LISTED ON THE BACKGROUND CHECK, THAT COACH OR ADVISOR IS INELIGIBLE TO COACH WITHIN THE WYOMING VALLEY JUNIOR FOOTBALL CONFERENCE. IT IS THE RESPONSIBILITY OF EACH ORGANIZATION TO FOLLOW THESE GUIDELINES TO THE LETTER. THERE ARE NO EXCEPTIONS. ANY VARIANCE FROM THESE GUIDELINES WILL NOT BE TOLERATED AND SHALL RESULT IN SEVERE FINES ($500) AND OTHER DISCIPLINARY ACTION (PROBATION). CONVICTIONS FOR: 1.

ANY AND ALL FELONIES

2.

MURDER

3.

MANSLAUGHTER

4.

RAPE

5.

KIDNAPPING

6.

CHILD ABUSE

7.

CHILD MOLESTATION

8.

PEDOPHILIA

9.

ALL SEX OFFENSES

10. PUBLIC LEWDNESS 11. CORRUPTION OF THE MORALS OF A MINOR 12. DISTRIBUTION, POSSESSION, SALE, INTENT TO DELIVER ILLEGAL DRUGS OR ILLEGALLY OBTAINED PRESCRIPTION DRUGS POSSESSION OF DRUG PARAPHERNALIA 13. ARMED ROBBERY 14. CARRYING A CONCEALED WEAPON ILLEGALLY 15. POSSESSION OF AN ILLEGAL, UNREGISTERED FIREARM 16. ASSAULT WITH A DEADLY WEAPON 17. ASSAULT AND/OR BATTERY IN THE PAST 5 YEARS 18. AGGRAVATED ASSAULT IN THE PAST 5 YEARS 19. DOMESTIC VIOLENCE IN THE PAST 5 YEARS 20. DUI- I TIME IN THE PAST 3 YEARS, 2 TIMES IN THE PAST 5 YEARS 21. PUBLIC DRUNKENNESS IN THE PAST 3 YEARS 22. VEHICULAR HOMICIDE AS A RESULT OF DUI IN THE PAST 5 YEARS ANY INDIVIDUAL CHARGED BUT NOT YET CONVICTED OF ANY OR ALL OF THE ABOVE MENTIONED OFFENSES SHALL BE IMMEDIATELY SUSPENDED FROM ANY COACHING OR ADVISORY POSITION AND THAT INDIVIDUAL SHALL NOT BE ALLOWED TO ACTIVELY PARTICIPATE IN ANY CAPACITY OF THAT ORGANIZATION UNTIL SAID VERDICT IS DETERMINED. Page 12 of 12