Programs

2011-12 Washington State PTA Leadership Packet

Leadership Board/Programs

Table of Contents Benefits to Our Members State PTA Fact Sheet State PTA Office Structure Region Information Council Contact Sheet State PTA Board of Directors Services of the Washington State PTA Awards and Recognition Responsibilities of the Board Legal Documents Notebook E-learning Courses PTA & the Law Workshops Email Etiquette Parliamentary Procedure Basics Washington State PTA Programs Awards and Recognition Scholarship Program Awards Online Leadership Resources Save the Dates! WSPTA Awards and Recognition Program Best Practices Checklist

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Leadership Resources: www.wastatepta.org/leadership In the “Resources” section of the Washington State PTA website you will find resources available exclusively to PTA members. This page contains PTA & the Law Resources, Leadership Packet materials, Money Matters, and a variety of resources for PTA officers and members. To access the resources site before October 1, 2011, logon using “PTAmember” as your user name and “leader” as your password; beginning October 1, 2011 the user name and password will be the same as on the back of your National PTA Membership Card.

WSPTA Vision “Making every child’s potential a reality.”

WSPTA Mission PTA is • a powerful voice for all children. • a relevant resource for families and communities. • a strong advocate for the education and well-being of every child.

Benefits to Our Members •

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Name recognition as part of a state and national organization, a powerful group that has a proud history of s advocacy for all children . Informed and trained leadership through participation in WSPTA leadership development trainings. Registered agent and notary public services. Technical services such as staff help with Charitable Solicitations Registration, Incorporation Annual Report, 990/990EZ/990-N IRS forms. Friendly staff available for information on legal requirements, parliamentary procedure and other PTA-related questions . Office service available 9 am until 5 pm M-F for personal assistance. Toll-free phone line (1-800-562-3804) for convenient access to state office staff. Low cost group rates for liability and other insurance products. Websites—Region, State, National PTA. These websites include 24-7 information and resources for parents and PTA units. Leadership Resources webpage featuring resources exclusively available to PTA members. Applegate Grants for local PTA units and councils—grants up to $500 per recipient to supplement programs. Scholarships for Students— $1,000 and $2,000 scholarships for post-secondary education students (each year totaling over $60,000) awarded based on financial need, academic performance, and community involvement. Reflections Cultural Arts Program for children with recognition at local, state, and national levels. Recognition of your PTA’s successes through our awards program—PTAs Taking Significant Action, Outstanding Local Unit, Honor Units, Standards of Excellence, Outstanding Newsletter/Communication Awards, and Membership Awards. Individual recognition through the Leadership Academy and awards such as the Golden Acorn, Outstanding Service, Outstanding Educator, Honorary Life Membership, Outstanding Advocate Award and the Outstanding Student Advocate Award. Publications such as The Child Advocate online magazine, the monthly PTA Member Connection electronic newsletter, the Key Communicator newsletter (complimentary to all PTA presidents), region newsletters, Leadership News

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electronic newsletter, and other mailings throughout the year from your council, your region, the WSPTA and National PTA. Advocacy—WSPTA has an on-site lobbyist in Olympia to support children and families in public policy and legislation. The staff works with the (volunteer) elected WSPTA Legislative Director and regional legislation chairs as well as local PTAs on advocacy issues. Networking opportunities—a forum for ideas and a chance to meet with others and discuss mutual concerns. Locally accessible conferences and workshops such as WSPTA Leadership Conference, Legislative Assembly, PTA & the Law, and Region Conferences, Just in Time Learning’s and online ELearning Classes (from National PTA). Annual State PTA Convention—three days of leadership training, awards recognition, program ideas, networking, and fundraising ideas with 80 exhibitors to visit. Emerging Minority Leaders Conference—a conference with a special focus for minority parents A unified force to help assure quality schools and opportunities for all children.

State PTA Fact Sheet What is the Washington State PTA? • Membership organization of parents, teachers and students in Washington State, founded in 1905 • Almost 143,000 members statewide • National PTA affiliate, over 900 local units & 33 councils Why? • To improve the safety, education and well being of every child • To encourage and promote parent and family involvement in children’s lives • To provide resources and knowledge for parents and community Benefits to Our Members • To advocate for laws that protect and nurture children and youth • To speak with one voice for every child How? • Grassroots advocacy efforts at all governmental levels • Reflections Program that encourages art expression in children and youth • Educational conferences and training for PTA members and community • Partnerships with other organizations focused on child success • Print and electronic resources and publications • And many more ways and means to promote a better world for children Contact? The Region Director for your area is available to answer any PTA-related questions you may have. See pages 7-8 of this publication for information on regions and how to contact your Region Director. The State PTA Office may be contacted at 1-800-5623804 or 253-565-2153.

Washington State PTA Leadership Packet 2011-2012 s Leadership Tab

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State PTA Office The state office is your source for: • Membership supplies and PTA merchandise • PTA publications, mailings, leadership materials • Awards (Golden Acorn, Outstanding Educator, Honorary Life Membership, Outstanding Service, Outstanding Advocate, Outstanding Student Advocate) • Answers to questions regarding rules, regulations, and laws affecting PTA activities • State and federal government forms required for nonprofit organizations and instructions for their use • Information about Washington State PTA’s group exemption under Section 501(c)(3) of the Internal Revenue Code • Registration and arrangements for statewide workshops and conferences • Scholarship Program and Reflections Program information • Conference and workshop materials, leadership packets, convention materials, Legislative Assembly materials, and other printed material of the association • Assistance with online membership enrollment • And much more... Office Address: 2003 65th Avenue West, Tacoma, WA 98466

A local PTA unit is the basis of the grassroots involvement of PTA, because all members of PTA belong to a local unit. The real strength of PTA lies in the 143,000 local unit members working for children and youth. A local PTA unit is chartered by and affiliated with the Washington State PTA. PTA/PTSA Council A PTA council is a group of local PTA units working together to coordinate the efforts of those units. The role of a PTA council is to support, coordinate, facilitate and serve the needs of the local PTA units which are members of that PTA council. A PTA council is chartered by and affiliated with the Washington State PTA. Region A PTA region is a geographic area within the state of Washington. It is the focal point for leadership training, education, networking, service and coordination of all PTA units and councils within that geographic region. A region is part of the Washington State PTA. For more information on regions and how to contact your region director, see pages 7-8 in this publication.

Office Website/email website: www.wastatepta.org general email: [email protected]

Washington State PTA The Washington State PTA is a nonprofit, tax-exempt, statewide membership association formed in 1905 to provide service to the local PTA units and PTA councils which it has chartered.

Office Phone/fax Phone: (253) 565-2153 Toll-free: 1 (800) 562-3804 Fax: (253) 565-7753

Structure The Washington Congress of Parents and Teachers (the Washington State PTA), a branch of the National Congress of Parents and Teachers (the National PTA), is a nonprofit, membership association which seeks to bring together the home, school and community on behalf of all children and youth. Policies The Washington State PTA is noncommercial, nonsectarian, and nonpartisan. WSPTA includes all people without regard to differences in race, culture, ethnicity, religion, socio-economic status, gender, abilities, special needs or geographic location. No candidate for public office may be endorsed by PTA. The name Washington State PTA, its regions, councils and local units or their officers or members may not be used in connection with any partisan interest or for any purpose other than the regular work of the association. The Washington State PTA or any of its divisions may cooperate and form affiliations with other organizations and agencies concerned with the welfare of children and youth that have a similar mission. Local PTA/PTSA Unit A PTA (or PTSA) unit is a local, self-governing membership association, operating in compliance with the Washington State 3

PTA Uniform Bylaws, whose main purpose is to serve the needs and desires of its members in promoting the health, welfare, safety and education of children and youth in the home, school, community, and place of worship.

The Washington State PTA is governed by a Board of Directors consisting of four statewide officers, 13 region directors, a leadership director, a membership director, a program director, an outreach director, and a legislative director. The board governs the affairs of the State PTA, as well as providing leadership training and education to local PTA units and councils. The Washington State PTA is chartered by and affiliated with the National PTA. The National PTA The National PTA, founded in 1897, is the nation’s oldest child advocacy organization. It is comprised of nearly 5 million members throughout the United States and Europe. The National PTA provides training and educational resources to state PTAs. It keeps PTA members aware of federal legislation impacting children and youth. The National PTA also provides grants to local PTA units, councils, and state PTAs enabling them to develop programs, projects and activities designed to help children and youth throughout the nation. The National PTA is a “clearinghouse” of the ideas and activities of PTAs throughout the United States. The National PTA works with many organizations and companies to sponsor award, recognition and scholarship programs.

Region Information Washington State PTA is divided into 13 regions so that a closer working relationship with local PTA units and councils may be achieved. A region is the focal point for leadership education,

Washington State PTA Leadership Packet 2011-2012 s Leadership Tab

training, networking, service and coordination of all PTA units and councils within that geographic area.

PTA website www.wastatepta.org for leadership training and other information in your region.

A region director (RD) is elected in each region every two years. The RD has the responsibility for guidance to both local units and councils, interpreting and extending the PTA program, organizing new PTA units and councils, and developing PTA leadership in the region.

If you are uncertain what region your PTA falls into, check any mailing label sent to you by the Washington State PTA office. The number that appears after your local unit name is your local unit number. There are three components of your local unit number, each is separated by a period (.). The first part of your local unit number is your region number. The second part (combined with the first number) is the council or county number and the third part is your local unit’s number within the council or county. For example, the PTA unit with a local unit number of 1.2.3 would lie in region 1. The first and second numbers (1.2) represent Bremerton Council. When referring to your local unit number always use all three components of the number.

By dividing the state into regions, member unit needs and concerns can be met quickly and with greater understanding by a member of the State PTA Board of Directors living within the region. Contact your region director or check the Washington State







Council Contact Sheet







A PTA council consists of local PTA units within a defined area. Its main purpose is to promote the welfare of children and youth. Its role is to inform, advise, guide, instruct, provide customer service, encourage the leaders of local units, and be responsive to their needs for conference, leadership training, and coordination of efforts of the member PTAs. If your PTA is part of a council, the council president is available to support, coordinate, facilitate, and serve the needs of your PTA. See the list below for a council representative in your area. *If there is no contact information listed below for your council, contact the WSPTA office for assistance. Bremerton PTA Council 1.2 Jamie McMartin [email protected] Central Kitsap PTSA Council 1.3 Heidi Powers [email protected] North Kitsap PTA Council 1.7 Monica Black [email protected] South Kitsap PTSA Council 1.8 Tracy Hopkins [email protected] Ruby Smith [email protected] Bellevue PTSA Council 2.3 Molly Schladetzky [email protected] Kelly Silver [email protected] Issaquah PTSA Council 2.6 Caroline Brown [email protected] Lake Washington PTSA Shelley Flores Council 2.8 [email protected] Sarah Stone [email protected] Mercer Island PTA Council 2.9 Jennifer McLellan [email protected] Riverview PTSA Council 2.16 Jennifer Fisher [email protected] Snoqualmie Valley PTSA Liz Piekarczyk Council 2.18 [email protected] Vancouver PTA Council 3.7 Suzanne Kimsey [email protected] Bethel Area PTA Council 5.3 DeMarco Best [email protected] Franklin Pierce Council PTA 5.5 Bev Briskey [email protected] Puyallup PTA Council 5.7 Donna Drumm [email protected]

Northshore Council PTSA 6.10 Shoreline PTA Council 6.12 Seattle Council of PTSA 6.15 Edmonds PTSA Council 7.2 Everett PTA Council 7.3 Marysville PTA Council 7.4 Mukilteo PTSA Council 7.5 Auburn Council Of PTA’s 9.2 Federal Way Council PTSA 9.4 Highline PTSA Council 9.5 Kent Area PTA Council 9.7 Renton PTSA Council 9.11 Clover Park PTSA Council 10.4 Tacoma PTSA Council 10.9 University Place PTA Council 10.10 Yakima City Council PTA 11.2 Richland PTA Council 12.5 Central Valley Council PTSA 15.2

Washington State PTA Leadership Packet 2011-2012 s Leadership Tab

Janice Kutzera [email protected] Sarah-Ann Woodfield [email protected] Lauren McGuire [email protected] Diane Cavanaugh [email protected] http://everettptsacouncil.club officelive.com Theresa Ramey [email protected] Shelley Friend [email protected] Michelle Baker [email protected] Charlotte Kemble [email protected] Jill Wunch [email protected] Agda Burchard [email protected] Karen Carpenter [email protected] Robin Conlon [email protected] Janet Stewart [email protected] Rebecca Vader [email protected] Loretta Franz [email protected] Diane Call [email protected] Jodie Saladin [email protected] 4



145,000 143,000 Members Members

900 Local Units Units Approximately 900 Local



Approximately Approximately 600 CouncilWashington Units State PTA Board of Directors 300 NonCouncil Units President Vice President Secretary Finance Officer Leadership Director 31 Program Director

Councils

Legislation Director Outreach Director

Committees &

Approximately Programs 600 Council Units

Advocacy Topics Applegate Grants 32 Councils Awards Bylaws Convention Elections Emerging Committees & Minority Programs Leadership Conference Leadership Academy Advocacy Topics Legislation Applegate Grants Membership Awards Outreach Bylaws Parent Involvement Convention PTA Men: Partners Elections in Making a Difference Emerging Minority Reflections Leadership Conference Resolutions Leadership Academy Scholarship Program Legislation

Membership Director Region Directors

Approximately 300 Non-Council Units

13 Region Service Delivery Teams

Region Director Region Legislation Chair Region Memership Chair Region Outreach Chair Service Specialists 13 Council Representatives Region Service

Delivery Teams

Region Director Region Legislative Chair Region Membership Chair Region Outreach Chair Region Program Chair Service Specialists Council Representatives

Membership Outreach Parent Involvement Washington State PTA Board of Directors PTA Men: Partners in Making a Difference Reflections President Resolutions Vice President Secretary Finance Officer Leadership Director Membership Director Scholarship Program Legislation Director Program Director Outreach Director Region Directors Washington State PTA Leadership Packet 2010-2011 Leadership 6 5 Washington State sPTA Leadership Tab Packet 2011-2012 s Leadership Tab

Districts in Clallam County; Brinnon, Districts in Clallam County;Queets, Brinnon, Chimacum, Port Townsend, and Chimacum, Port Townsend, Queets, Quilcene School Districts in Jeffersonand QuilceneBainbridge School Districts Jefferson County; Island,inBremerton, County;and Bainbridge Island, Bremerton, Central Kitsap, North Kitsap, South Kitsap School Districts Central Kitsap, North Kitsap, and South Kitsap School in Kitsap County; and the North Mason School District Districts in Mason in Kitsap County; and the North Mason School District in Mason County. County. Julietta Hokanson, Region Director, [email protected], Julietta Hokanson, Region Director, [email protected], (360) 698-9589 (360) 698-9589 Region 2 consists of Mercer Island, Issaquah, Bellevue, Lake Region 2 consists ofWashington, Mercer Island, Issaquah,and Bellevue, Lake Riverview, Snoqualmie Washington, Riverview, and Snoqualmie Valley School Districts in eastern King Valley School Districts in eastern King County. State Directors County. State Directors Heather Gillette, Region Director, Heather Gillette, Region(425) Director, [email protected], 427-1407 [email protected], (425) 427-1407 1 consists of Cape Flattery, Crescent, Port Angeles, (pictured from left: Novella Fraser, Karen Albers, Cheryl Child,Region Region 3 consists of Battle Gound, Camas, Evergreen, Sequim, and Quillayute Valley School Region consists ofGreen Battle Gound, Camas, Evergreen, Barbara Martin) Region 3 3 consists of Battle Ground, Camas, Evergreen, Mountain, Hockinson, La Center, (pictured from left: Scott Allen, Dori Tate, Cheryl Child, NoGreen Mountain, Hockinson, LaCenter, Center, Districts in Clallam County; Brinnon, Green Mountain, Hockinson, La Ridgefield, Vancouver, and Washougal Novella Fraser, President, [email protected], Ridgefield, Vancouver, and Washougal vella Fraser) Ridgefield, Vancouver, and Washougal Chimacum, Port Townsend, Queets, Castle and School Districts in Clark County; (253) 529-0458 School Districts inClark Clark County; Castle School Districts in Castle Quilcene School Districts inCounty; Jefferson Rock, Kalama, Kelso, Longview, Toutle Scott Allen, President, Rock, Kalama, Kelso, Longview, Toutle Karen Albers,[email protected], Vice President, [email protected], Rock, Kalama, Kelso, Longview, Toutle County; Bainbridge Island, Bremerton, Lake, and Woodland School Districts in (425) 641-5371 Lake, and Woodland School Districts in (509) 375-5356 Lake, and Woodland School Districts in Cowlitz County; Mill A, MountDistricts Pleasant, Central Kitsap, North Kitsap, and South Kitsap School Cowlitz County; Mill A, Mount Pleasant, Cowlitz County; Mill A, Mount Pleasant, Skamania, andand Stevenson School Districts in Skamania County; Child, Finance Officer,Robinson, [email protected], Dori Tate,Cheryl Vice President, [email protected], Pictured from left: Kerrilynn Jeanette Muck, Karen in Kitsap County; the North Mason School Mason Skamania, and Stevenson Stevenson School Districts in District SkamaniainCounty; County; Skamania, and School Districts in Skamania Pictured from left: Kerrilynn Robinson, Jeanette Muck, Karen (253) 770-1987 and Wahkiakum School District in Wahkiakum County; and Albers, and Pam Deming. (Picture not available at press time forCounty. (253) 531-7022 and Wahkiakum School District in Wahkiakum County; and and Wahkiakum School District in Wahkiakum County; Klickitat and Albers,Santiago.) and Pam Deming. (Picture not available at press time for Lyle, Maria Lyle, Trout Trout Lake, Lake, and and White White Salmon Salmon School School Districts Districts of of KlickiBarbara Martin, Secretary, [email protected], (425) 885Lyle, Trout Lake, and White Salmon School Districts of Klickitat Maria Santiago.) Cheryl Child, Finance Officer, [email protected], Julietta Hokanson, Region Director, [email protected], County. tat County. 3122 County. (253) 770-1987 (360) 698-9589 Kerrilynn Robinson, Leadership Director, Christine Gillingham, Region Director, Victoria Thomas, Region Director, [email protected], State Directors Kerrilynn Robinson, Leadership Christine Gillingham, Region Director, [email protected], (509)Director, 946-4605 Novella Fraser, Secretary, [email protected], [email protected], (360) 546-5177 (360)2887-2294 Region consists of Mercer Island, Issaquah, Bellevue, Lake [email protected], (509)Director, 946-4605 [email protected], (360) 546-5177 Kerrilynn Robinson, Leadership (253) 529-0458 Riverview, and Snoqualmie Jeanette Muck, Legislative Director, ptalegdir@wastatepta. Region 4 4 consistsWashington, Region of Aberdeen, Hoquim, Lake Quinault, [email protected], (509) 946-4605 Jeanette Muck, Legislative Director, ptalegdir@wastatepta. Valley School Districts in eastern KingCosRegion 4 consists of Aberdeen, Hoquim, Lake Quinault, org, (360) 574-5618 Cosmopolis, Elma, McCleary, Montemopolis, Elma, McCleary, Montesano, org, (360) 574-5618 Shelley Kloba, Legislative Director, [email protected], County. mopolis, Elma, McCleary, Montesano, sano, North Beach, Oakville, Ocosta, North Beach, Oakville, Ocosta, Satsop, Karen Albers, Membership Director, State Directors (425) 823-9732 North Beach, Oakville, Ocosta, Satsop, Satsop, Taholah, and Wishkah ValKaren Albers, Membership Director, McKnight, Pioneer, Shelton and and Wishkah Valley School Taholah, [email protected], (509) 375-5356 Heather Gillette, Region Director, ley School Districts in Grays Harbor Taholah, and Wishkah Valley School [email protected], (509) 375-5356 Southside School Districts of Mason Kari Wilkinson, Membership Director, Districts in Grays Harbor County; Adna, [email protected], (425) 427-1407 Pam Deming, Program Director, [email protected], County; Adna, Boistfort, Centralia, Districts inCentralia, Grays Harbor County; Adna, [email protected], (253) 884-1128 County; Naselle-Grays River Valley, Boistfort, Chehalis, Evaline, Pam Deming, Chehalis, Evaline, Morton, Mossyrock, (425) 788-6950Program Director, [email protected], Boistfort, Centralia, Chehalis, North3River, Ocean Beach, Raymond, Morton, Mossyrock, Napavine,Evaline, Onalconsists of Battle Camas, Evergreen, (425) 788-6950 DeeDee Loberg, Program Director, [email protected], Region Napavine, Onalaska, Pe Morton, Ell,Gound, Toledo, Valer, White Pass, and Mossyrock, Napavine, OnalMaria Santiago, Outreach Director, [email protected], South Bend, and Willapa Valley aska, Pe Ell, Toledo, Valer, White Pass, and Winlock School Green Mountain, Hockinson, La Center, (509) 927-6873 Winlock School Districts inWhite LewisPass, County; Grapeview, Hood Maria Santiago, Outreach Director, [email protected], aska, Pe Ell, Toledo, Valer, and Winlock School (206) 241-7084 School Districts Pacific County; Districts in Lewis County; Grapeview, Hoodand Canal, Mary M. Ridgefield, Vancouver, Canal, Mary M. of McKnight, Pioneer, Shelton andWashougal Southside (206) 241-7084 Districts in Lewis County; Grapeview, Hood Canal, Mary M. Maria Santiago, Outreach Director, [email protected], and Griffin, North Thurston, Olympia, School Districts of School Mason County; RiverCastle Valley, DistrictsNaselle-Grays in Clark County; Region 1 consists of Cape Flattery, Crescent, Port Angeles, (206) 241-7084 Rainier, Rochester, Tenino, Tumwater, North River, Ocean Beach, Raymond, South Bend, and Willapa 7 Washington State PTA Leadership Packet 2010-2011 s Leadership Tab Rock, Kalama, Kelso, Longview, Toutle Sequim, and Quillayute Valley School 7 Washington State PTAand Leadership Packet 2010-2011 s Leadership Tab Yelm Community School Districts Valley School Districts of Pacific County; and Griffin, North Region 1 consists of Cape Flattery, Crescent, Port Angeles, Sein Clallam County;Port Brinnon, Region 1 consists Districts of Cape Flattery, Crescent, Angeles, Lake, and Woodland School Districts in of ThurstonOlympia, County. Rainier, Rochester, Tenino, Tumwater, and Thurston, quim, and Quillayute Valley School Districts Chimacum, Port Townsend, Queets, and Sequim, and Quillayute Valley School Cowlitz County; Mill A, Mount Pleasant, in Clallam County; Brinnon, Chimacum, Port Yelm Community School Districts of Thurston County. Quilcene School Districts in Jefferson Districts in Clallam County; Brinnon, Chandalyn Reed, Region Skamania, and Stevenson School Districts in Skamania County; Pictured from left: Kerrilynn Townsend, Robinson, Queets, Jeanetteand Muck, Karen Quilcene School DisChandalyn Reed, Region Director, and EspieCounty; Badillo-D’Iorio, County; Bainbridge Island, Bremerton, Chimacum, Port Townsend, Queets, and Director, [email protected], and Wahkiakum School District in Wahkiakum and Albers, and Pam Deming. (Picture available at press time forIsland, tricts innot Jefferson County; Bainbridge Interim Region Director, [email protected], (360) 459Central Kitsap, North Kitsap, andSchool South Kitsap School Districts Lyle, (360) Quilcene Districts in Jefferson 623-0855 Trout Lake, and White Salmon School Districts of Klickitat Bremerton, Central Kitsap, North Kitsap, Maria Santiago.) 9856 (Espie) (360) 623-0855 (Chandalyn); in Kitsap County; and the North Mason District in in Mason County; Island, Bremerton, and SouthBainbridge KitsapSchool School Districts KitsapCounty. Region 5 consists of the Bethel, County. Central South KitsapinSchool County;Kitsap, and theNorth NorthKitsap, Masonand School District MasonDistricts County. Region 5 consists of the Bethel, Carbonado, Dieringer, Carbonado, KerrilynninRobinson, Leadership Kitsap County; and the Director, North Mason School District in MasonChristine Gillingham, Region Director, Eatonville, Fife, Franklin Pierce, OrtJulietta Hokanson, Region Director, [email protected], Monika Scotti, Region Director, [email protected], (360) Dieringer, Eatonville, Fife, Franklin County. [email protected], (509) 946-4605 ing, Puyallup, [email protected], (360) 546-5177Sumner and White River (360) 698-9589 308-9422 Pierce, Districts Orting, Puyallup, and School in Pierce Sumner County and Jeanette Julietta Muck, Legislative ptalegdir@wastatepta. Hokanson,Director, Region Director, [email protected], Region 4 consists of Aberdeen, White River School Districts in Hoquim, Lake Quinault, Costhe Enumclaw School District in Pierce King Region Bellevue, Lake Region22consists consistsofofMercer MercerIsland, Island,Issaquah, Issaquah, Bellevue, Lake (360) 698-9589 org, (360) 574-5618 County and the Enumclaw School mopolis, Elma, McCleary, Montesano, County. Washington, Riverview,and andSnoqualmie Snoqualmie Washington, Riverview, District in King County. School Districts ineastern eastern King North Beach, Oakville, Ocosta, Satsop, School Districts in King Karen Albers, Membership Region 2 consistsDirector, ofValley Mercer Island, Issaquah, Bellevue, Lake Tricia Woods, Region Director, [email protected], County. Taholah, and Wishkah Valley School County. Washington, Riverview, and Snoqualmie [email protected], (509) 375-5356 Moneika Rupert, Region Director, [email protected], (253) 797-0952 Valley School Districts eastern King Districts in Grays Harbor County; Adna, (253) 670-5981 Heather Gillette, RegioninDirector, Director, Heather Gillette, Region Pam Deming, Program Director, [email protected], County. Boistfort, Centralia, Chehalis, Evaline, [email protected], (425)427-1407 427-1407 [email protected], (425) (425) 788-6950 Region 6 covers a portion of King County. It consists of Morton, Mossyrock, Napavine, OnalHeather Gillette, Region Director, the Northshore, Seattle, Shoreline and6 Washington State Packet 2011-2012 saska, Leadership Tab Valer, White Region 3 consists ofPTA BattleLeadership Gound, Camas, Evergreen, Maria Santiago, Outreach Director, [email protected], Pe Ell, Toledo, Pass, and Winlock School [email protected], (425) 427-1407 Vashon Island School Districts. Green Mountain, Hockinson, La Center,

(pictured from left: Scott Allen, Dori Tate, Cheryl Child, Novella Fraser) vella Fraser) Scott Allen, President, [email protected], Scott Allen, President, [email protected], (425) 641-5371 (425) 641-5371 Dori Tate, Vice President, [email protected], Dori Tate, Vice President, [email protected], (253) 531-7022 (253) 531-7022 Officers Child, Finance Officer, [email protected], OfficersCheryl Cheryl770-1987 Child, Finance Officer, [email protected], (253) (253) 770-1987 Novella Fraser, Secretary, [email protected], Novella Fraser, Secretary, [email protected], (253) 529-0458 (253) 529-0458

State PTA Board of State PTA Board of Directors Directors

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tor, [email protected], Moneika Rupert, [email protected], (253) 670-5981 Moneika Rupert,Region RegionDirector, Director, [email protected], Leanne Hawkins, Region (253) 630-4727 (253) 630-4727 Region Direc(253) 670-5981 KariofWilkinson, Region 10 covers a portion Pierce County. It consists of (253) 670-5981 Director, [email protected], Region 6 covers a portion of King County. It consists of tor, [email protected], Region 10 covers a portion of Pierce County. ItItconsists ofof the Clover Park, Peninsula, Steilacoom Region 10 covers a portion of Pierce County. consists (206) 364-2095 Region a portion of King County. It consists the Northshore, Seattle, Shoreline and Region66 6covers covers consistsofof of (253) 884-1128 the Clover Park, Peninsula, Steilacoom Region covers aa portion portion of of King King County. County. ItIt consists Historical, and University the Clover Tacoma Park, Peninsula, Steilacoom the Northshore, Seattle, Shoreline and Vashon Island School Districts. the Northshore, Seattle, Shoreline and Region 7 consists of Arlington, Darrington, Edmonds,and the Northshore, Seattle, Shoreline Historical, Tacoma and University Place School Districts. Historical, Tacoma and University Vashon Island School Districts. Region 11 consists of Cascade, Cashmere, Entiat, Lake Vashon Island School Districts. Vashon Island School Districts. Everett, Granite Falls, Index, Lake Place School Districts. Leanne Hawkins, Region Place School Districts. Chelan, Manson, Stehekin, and Kari Wilkinson, Region DirecStevens, Lakewood, Marysville, Leanne Hawkins, Region Director, [email protected], LeanneHawkins, Hawkins,Region RegionDirector, Leanne Wenatchee School Districts in Chelan Kari Wilkinson, Region Director, [email protected], Kari Wilkinson, Region DirecMonroe, Mukilteo, Snohomish, Director, [email protected], (206) 364-2095 Director, [email protected], [email protected], (206) 364-StanCounty; Bridgeport, Eastmont, tor, [email protected], (253) 884-1128 tor, [email protected], wood-Camano, (206) 364-2095 2095 (206) 364-2095 and Sultan School Mansfield, Orondo, Palisades, and (253) 884-1128 Region 7 consists of Arlington, Edmonds, (253) 884-1128 DistrictsDarrington, in Snohomish County; and Region 11 consists of Cascade, Cashmere, Entiat, Lake Waterville School Districts in Douglas Region 7 consists of Arlington, Darrington, Edmonds, Region 7 consists of Arlington, Everett, Granite Index, Lake Darrington, Edmonds, Coupeville, andFalls, South Whidbey Region 11 consists of Cascade, Cashmere, Entiat, Lake Chelan, Manson, Stehekin, and Region 11 consists of Cascade, Cashmere, Entiat, Lake County; Cle Elum—Roslyn, DamEverett, Granite Falls, Index, Lake Everett, Granite Falls, Index, Lake SteStevens, Lakewood, Marysville, Everett, Granite Falls, Index, Lake School Districts in Island County. Chelan, Manson, Stehekin, and Wenatchee School Districts inDistricts Chelan in Chelan, Manson, Stehekin, mon, Easton, Ellensburg, Kittitas, and Thorp Schooland vens, Lakewood, Marysville, Monroe, Stevens, Lakewood, Marysville, Monroe, Mukilteo, Snohomish, StanStevens, Lakewood, Marysville, Wenatchee School Districts in Chelan County; Bridgeport, Eastmont, Wenatchee School Districts Goldendale, in Chelan Mukilteo, Snohomish, StanwoodCaChuck Miller, Region Director, [email protected], Kittitas County; Bickleton, Centerville, Glenwood, Monroe, Stanwood-Camano, andSnohomish, Sultan School Monroe,Mukilteo, Mukilteo, Snohomish, StanCounty; Bridgeport, Eastmont, Mansfield, Orondo, Palisades, mano, and Sultan School Districts in County; Bridgeport, Eastmont, (360) 659-0151 Klickitat, Roosevelt, and Wishram School Districts in and Klickitat wood-Camano, and Sultan School Districts in Snohomish County; and wood-Camano, and Sultan School Mansfield, Orondo, Palisades, and Waterville School Districts in Douglas Snohomish County; and Coupeville, Mansfield, Orondo, Palisades, and County; and East Valley, Grandview, Granger, Highland, MabDistricts ininSnohomish County; and Coupeville, andOrcas SouthIsland, Whidbey Districts Snohomish County; Region 8 consists of Lopez Sanand Juan Waterville School Districts ininDouglas and SouthIsland, Whidbey School Districts in County; Cle Elum—Roslyn, DamWaterville School Districts Douglas ton, Mount Adams, Naches Valley, Selah, Sunnyside, Toppenish, Coupeville, and South Whidbey School Districts in Island County. Coupeville, and South Whidbey Island, and Shaw Island School DisCounty; Cle Elum—Roslyn, DamIsland County. mon, Easton, Ellensburg, Kittitas, and Thorp School Districts County; Elum—Roslyn, Union Gap, Wapato, West Valley,Cle Yakima, and ZillahDamSchoolin School Districts ininIsland County. School Districts Island County. ish, Union Gap, Wapato, West Valley, Yakima, and Zillah School tricts in San Juan County; Anacortes, mon, Easton, Ellensburg, Kittitas, and Thorp School Districts Chuck Miller, Region Director, [email protected], Kittitas County; Bickleton, Centerville, Glenwood, Goldendale, mon, Easton, Ellensburg, Kittitas, and Thorp School Districtsinin Districts in Yakima County. Virginia Muniz, Region Director, [email protected], Districts in Yakima County. Burlington-Edison, Concrete, ConChuck Miller, [email protected], Kittitas Bickleton, Centerville, Glenwood, (360) 659-0151 Klickitat, Roosevelt, and Wishram School DistrictsGoldendale, in Klickitat Chuck Miller,Region RegionDirector, Director, [email protected], KittitasCounty; County; Bickleton, Centerville, Glenwood, Goldendale, (360) 403-9731 way, LaConner, Mount Vernon, and Eric Franz, Region Director, [email protected], (360) 659-0151 Klickitat, Roosevelt, and Wishram School Districts ininKlickitat County; and East Valley, Grandview, Granger, Highland, MabKaren Albers, Acting Region Director, ptareg11@wastatepta. (360) 659-0151 Klickitat, Roosevelt, and Wishram School Districts Klickitat Region Island, Island, San Region 8 8 consists consists of of Lopez Lopez Island, Orcas Orcas Island, San Juan Juan Sedro-Woolley School Districts in (509) 576-7819 County; and East Valley, Grandview, Granger, Highland, Maborg, (509) 375-5356 ton, Mount Adams, Naches Valley, Selah, Sunnyside, Toppenish, County; and East Valley, Grandview, Granger, Highland, MabRegion Island, Orcas Island, San Island, and Shaw Island School DisRegion88consists consistsofofLopez Lopez Island, Orcas Island, SanJuan Juan Island, and Shaw Island School DisSkagit County; Bellingham, Blaine, ton, Mount Adams, Naches Valley, Selah, Toppenish, Union Gap, Wapato, West Valley, and Zillah School ton, Mount Adams, Naches Valley,Yakima, Selah,Sunnyside, Sunnyside, Toppenish, Region 12 consists Asotin-Anatone, and Clarkston School Island, and Shaw Island School DisRegion 12 consists of of Asotin-Anatone, and Clarkston School tricts in San Juan County; Anacortes, tricts in San Juan County; Anacortes, Island, and Shaw Island School DisFerndale, Lynden, Meridian, Mount Baker, and Nooksack Union Gap, Wapato, West Valley, Yakima, and Zillah School Districts in Yakima County. Union Gap, Wapato, West Valley, Yakima, and Zillah School Districts in Asotin County; Finley, Districts in Asotin County; Finley, tricts in San Juan County; Anacortes, Burlington-Edison, Concrete, Conway, Burlington-Edison, Concrete, Conin San Juan County; Anacortes, Valley School Districts tricts in Whatcom County, and Oak Harbor Districts DistrictsininYakima YakimaCounty. County. Kennewick, Kiona-Benton, Kennewick, Kiona-Benton,Paterson, Paterson, Burlington-Edison, Concrete, ConLa Conner, Mount Vernon, and Sedroway, LaConner, Mount Vernon, and Eric Franz, Region Director, [email protected], Burlington-Edison, Concrete, ConSchool District in Island County. Prosser, and Richland School DisProsser, and Richland School Woolley School Districts in Skagit way, LaConner, Mount Vernon, and Eric Franz, Region Director, [email protected], Sedro-Woolley in (509) 576-7819 way, LaConner,School MountDistricts Vernon, and Eric Franz, Region Director, [email protected], Districts in Benton County; Dayton, County; Bellingham, Blaine, Ferndale, Kathleen O’Grady, Region Director, ptareg8@wastatepta. tricts in Benton County; Dayton,and and Sedro-Woolley inin (509) Skagit County;School Bellingham, Blaine, Sedro-Woolley SchoolDistricts Districts (509)576-7819 576-7819 Starbuck School Districts ininColumbia Region 12 consists of Asotin-Anatone, and Clarkston School Lynden, Meridian, Mount Baker, and Nooksack Valley School bia County; Kahlotus, North Franklin, Pasco, and Star School org, (360) 941-3082 Starbuck School Districts ColumSkagit County; Bellingham, Blaine, Ferndale, Lynden, Meridian, Mount Baker, and Nooksack Skagit County; Bellingham, Blaine, Region and Clarkston School County; Kahlotus, North Franklin, Districts in Asotin County; Finley, Districts Lynden, in Whatcom County, and Oak HarborNooksack School District Region 12 consistsof ofAsotin-Anatone, Asotin-Anatone, and Clarkston Districts12 in consists Franklin County; Pomeroy School District inSchool Garfield Ferndale, Meridian, Mount Baker, Valley School Districts in County, andNooksack Oak Harbor Ferndale, Lynden, Meridian, Mount Baker,and and Washington State Whatcom PTA Leadership Packet 2010-2011 s Leadership Tab 8 Pasco, and Star School Districts in Franklin County; Pomeroy Districts in Asotin County; Finley, in Island County. Kennewick, Kiona-Benton, Paterson, Districts in Asotin County; Finley, County; Coulee-Hartline, Ephrata, Grand Coulee Dam, Moses Valley School Districts in Whatcom County, and Oak Harbor School DistrictDistricts in IslandinCounty. Valley School Whatcom County, and Oak Harbor School District in Garfield County; Coulee-Hartline, Ephrata, Kennewick, Kiona-Benton, Paterson, Prosser, Richland SchoolPaterson, Dis-Wilson Kennewick, Kiona-Benton, Lake, Quincy, Royal, Soap Lake,and Wahluke, Warden, and School ininIsland County. Kathleen O’Grady, Region Director, [email protected], SchoolDistrict District Island County. Grand Coulee Dam, Moses Lake, Quincy, Royal, Soap Lake, Prosser, and Richland School DisKathleen O’Grady, Region Director, ptareg8@wastatepta. tricts in Benton County; Dayton, and Prosser, and Richland School DisCreek School Districts in Grant County; and Columbia, Dixie, (360) 941-3082 Wahluke, Warden, and Wilson Creek School Districts in Grant Region 9 covers a portion of King County. It consists of the Kathleen O’Grady, Region Director, ptareg8@wastatepta. tricts in Benton County; Dayton, and org, (360) 941-3082 Starbuck School Districts in ColumKathleen O’Grady, Region Director, ptareg8@wastatepta. trictsPrescott, in Benton County; Dayton, and Prescott, Waitsburg, and Walla Walla School Districts County; andTouchet, Columbia, Dixie, Touchet, Waitsburg, and in Region 99covers of County. It of the Region coversaaportion portion ofKing King County. It consists consists ofKent, the org, Auburn, Federal Way, Highline, Starbuck School Districts ininColumorg,(360) (360)941-3082 941-3082 Starbuck School Districts ColumWalla Walla County. Walla Walla School Districts Washington State PTA Leadership 2010-2011 s Leadership Tab in Walla Walla County. 8 Auburn, FederalWay, Way, Highline, Kent, Auburn, Federal Highline, Kent, Renton, Tukwila andPacket Tahoma School Washington State PTA Leadership Packet 2010-2011 s Leadership Tab 8 Renton, Tukwilaand andTahoma Tahoma School Washington State PTA Leadership Packet 2010-2011 s Leadership Tab Director, Renton, Tukwila School Connie Andrews, Region Director, [email protected],8 Districts. Connie Andrews, Region [email protected], Districts. Districts. (509) 943-3133 (509) 943-3133 Allyson Johnson, Region DirecMaureen Monson,Region RegionDirecDirecAllyson Johnson, Region15 15 consists Benge, Lind, Othello, Ritzville, and Region consists ofof Benge, Lind, Othello, Ritzville, and tor, [email protected], tor, [email protected], (206) tor, [email protected], Washtucna School Districts in Adams Washtucna School Districts in Adams (253) 630-4727 799-8104 County; (253) 630-4727 County;Curlew, Curlew,Inchelium, Inchelium,Keller, Keller, Region 10 covers a portion of Pierce County. It consists of Orient, and Republic Orient, and RepublicSchool SchoolDistricts DisRegion 10 covers a portion of Pierce County. It consists of Region 10 covers a portion of Pierce County. It consists of theClover Clover Park, Peninsula, Steilacoom in Ferry Almira, Creston, tricts in County; Ferry County; Almira, Cresthe Park, Peninsula, Steilacoom the Clover Park, Peninsula, Steilacoom Davenport, Harrington, Odessa, Historical, Tacoma andUniversity University Historical, Tacoma and ton, Davenport, Harrington, Odessa, Historical, Tacoma and University Rearden-Edwall, Sprague, and Wilbur PlaceSchool School Districts. Place Districts. Rearden-Edwall, Sprague, and Wilbur Place School Districts. School Districts in Lincoln County; School Districts in Lincoln County; Brewster, Methow Valley, Kari Wilkinson, Region DirecPatti Derusha, Region Director, Brewster, Methow Valley, Nespelem, Okanogan, Omak, Oroville, Kari Wilkinson, Region DirecNespelem, Okanogan, Omak, Oroville, and Tonasket tor, [email protected], [email protected], (253) 759Pateros, and Tonasket School Districts in Pateros, Okanogan County: tor, [email protected], SchoolNewport, Districts and in Okanogan County: Cusick, and 1527 (253) 884-1128 Cusick, Selkirk School Districts inNewport, Pend Oreille (253) 884-1128 SelkirkCentral SchoolValley, Districts in PendDeer Oreille County; Central ValCounty; Cheney, Park, East Valley, FreeRegion 11 11 consists consists of of Cascade, Cascade, Cashmere, Cashmere, Entiat, Entiat, Lake Lake Region ley, Great Cheney, Deer Park, East Mead, Valley,Medical Freeman, Great Northern, man, Northern, Liberty, Lake, Nine Mile Region 11 consists ofChelan, Cascade, Cashmere, Entiat,and Lake Manson, Stehekin, Chelan, Manson, Stehekin, and Liberty, Mead, Medical Lake, Nine Mile Falls, Orchard Prairie, Falls, Orchard Prairie, Riverside, Spokane, and West Valley Wenatchee School Districts ininChelan Chelan, Manson, Stehekin, Wenatchee School Districtsand Chelan School Districts in Spokane County; Chewelah, Columbia, Riverside, Spokane, and West Valley School Districts in Spokane County; Eastmont, Wenatchee School Districts in Chelan County;Bridgeport, Bridgeport, Eastmont, Colville, Falls,Colville, Loon Lake, Mary Walker, County;Evergreen, Chewelah,Kettle Columbia, Evergreen, Kettle Falls, Mansfield, Orondo, Palisades, County; Bridgeport, Eastmont,and Mansfield, Orondo, Palisades, and Northport, Onion Creek, Summit Valley, Valley, and Wellinit Loon Lake, Mary Walker, Northport, Onion Creek, Summit ValWaterville School Districts in Douglas Mansfield, Palisades, and School Districts inWellinit StevensSchool County; and Colfax, Colton, Endi- and Waterville Orondo, School Districts in Douglas ley, Valley, and Districts in Stevens County; County; CleSchool Elum—Roslyn, Waterville Districts inDammon, Douglas cott, Garfield, LaCrosse, Lamont, Oakesdale, Palouse, Pullman, County; Cle Elum—Roslyn, DamColfax, Colton, Endicott, Garfield, LaCrosse, Lamont, Oakesdale, Easton, Ellensburg, Kittitas, and Thorp School Districts in KitCounty; Cle Elum—Roslyn, DamRosalia, St. John, Steptoe, and Tikoa School Districts in Whitmon, Easton, Ellensburg, Kittitas, andGlenwood, Thorp School Districts in Palouse, Pullman, Rosalia, St. John, Steptoe, and Tikoa School titas County; Bickleton, Centerville, Goldendale, man County. mon, Easton, Ellensburg, Kittitas, and Thorp School Districts in Kittitas County; Bickleton, Centerville, Glenwood, Klickitat, Roosevelt, and Wishram School Districts Goldendale, in Klickitat Districts in Whitman County. Kittitas Bickleton, Centerville, Glenwood, Goldendale, Klickitat, Roosevelt, and Wishram School Districts in Klickitat County;County; and East Valley, Grandview, Granger, Highland, MabAngela Falcone, Region Director, [email protected], Klickitat, Roosevelt, and Wishram Districts in Klickitat Vicky Seward, Region Director, [email protected], County; and East Valley, Grandview, Granger, Highland, Mabton, Mount Adams, Naches Valley,School Selah, Sunnyside, Toppen(509) 435-6249 County; and East Valley, Grandview, Granger, Highland, Mab(509) 891-2319 ton, Mount Adams, Naches Valley, Selah, Sunnyside, Toppenish, ton, Valley,Yakima, Selah, Sunnyside, Toppenish, 7 Mount Union Gap,Adams, Wapato,Naches West Valley, and Zillah School Washington State PTA Leadership Packet 2011-2012 s Leadership Tab Union Gap, Wapato,County. West Valley, Yakima, and Zillah School Districts in Yakima

Services of the Washington State PTA Leadership Education The Washington State PTA conducts nearly 100 leadership education workshops annually throughout the 13 regions, including a statewide convention each spring. These workshops, which are open to all PTA members, help local unit leaders learn skills and techniques which enable the unit to better identify and meet the needs of its membership. These workshops help PTA members develop programs, projects and activities within their school communities to benefit children and youth. They provide opportunities for PTA members to share ideas about improving the quality of their children’s health, welfare, safety and education. The most successful PTAs budget a significant amount of funds for education and training workshops. State PTA Office The Washington State PTA owns its own office and offers a wide variety of resources pertaining to the association. The State PTA office manages the day-to-day functions of the association and serves as a direct link to all the services of the Washington State PTA. PTA members may call the State PTA office on a toll-free phone line (1-800-562-3804). The office provides information and material, and answers the questions which come from units, councils and members. The State PTA Office Staff: n Fills requests for membership supplies, mailings, resource and leadership materials, award orders, grant applications, and other PTA supplies. n Answers questions regarding rules, regulations, and laws affecting PTA activities. n Provides state and federal government forms required by nonprofit organizations and instructions on their use. n Serves as the registered agent for incorporated PTA units and councils. n Keeps a current mailing list of unit/council presidents, treasurers, legislation chairs, membership chairs and others who have subscribed to State PTA mailings. n Maintains a record of transactions with PTAs. n Provides advocacy leadership with a full-time staff member in the area of legislation. n Keeps records of the payment of membership service fees. n Manages the WSPTA Scholarship Program. n Handles registration and arrangements for statewide workshops and conferences. n Prepares organizing notebooks for new PTA local units/ councils. n Prints and distributes conference and workshop materials, leadership packets, convention materials, Legislative Assembly materials, and other printed material of the association. n Maintains two association websites. n Provides and maintains an online membership enrollment program.

Board of Directors Members of the Washington State PTA Board of Directors are always accessible and available to PTA units, councils and members for assistance and advice. Board members provide leadership training, presentations on issues of concern to PTA, installations, and meet with community and state leaders to advocate PTA’s positions on issues affecting children and youth. State Directors: Leadership Director — is the chairman of the convention classes committee; coordinates the WSPTA Leadership Conference; and helps to develop, review, and update WSPTA leadership resources. Legislative Director — is the chairman of the WSPTA legislation committee, coordinates the WSPTA Legislative Assembly and the activities of the WSPTA legislative training program. Program Director — coordinates the activities of WSPTA programs and helps develop, review and update program publications and resources. Membership Director — develops and oversees the membership activities of the WSPTA and reviews and updates membership publications and resources. Outreach Director — coordinates outreach activities of WSPTA, and reviews and updates outreach publications and resources. Service Delivery Team The service delivery team for each region consists of the region director, service specialists, region legislation chair, region membership chair, region outreach chair, and council representatives. The team works together to provide services to the local units in the region. Region Director The region director is an elected member of the WSPTA Board of Directors. A region director coordinates the delivery of the association’s programs and services within the region. Region Directors plan and organize leadership trainings for the local units and councils in the region. Along with the other service delivery team members, the region director is a valuable resource, available to assist with any PTA-related issues you may have. Service Specialist Service Specialists work to deliver services to local units and councils. Together, the Service Specialists, Region Legislative Chairs, Region Membership Chairs, Region Outreach Chairs, and council leaders make up a Service Delivery Team for each region and work under the direction of the Region Director (the board position elected in each region). Region Legislative Chair Region Legislative Chairs (RLCs) work with the State PTA Legislative Director and region directors to educate, coordinate and serve as a resource for local unit and council leaders on effective advocacy in the legislative/regulatory arena. The RLCs also advise the WSPTA Board of Directors on legislative issues.

Washington State PTA Leadership Packet 2011-2012 s Leadership Tab

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Region Membership Chair Region Membership Chairs (RMCs) serve as primary resources to local units and councils for membership campaign information and training. RMCs work in partnership with the State PTA Membership Director, Region Director and Region Service Delivery Team to coordinate membership efforts and activities within the region. Region Outreach Chair Region Outreach Chairs (ROCs) promote programs to attract inclusiveness in our diverse communities in regards to but not limited to: language, ethnicity and race, socioeconomic status, and education. Region Outreach Chairs interact with local units to network and help to develop programs to remove barriers and to welcome members of different backgrounds into our membership. The ROC works closely with the WSPTA Outreach Director, region director and service delivery team to identify the needs of that region. Region Program Chairs are responsible to provide assistance and support to local unit and council leaders to encourage and facilitate participation in WSPTA programs and apply for WSPTA recognition awards. Contact your RPC with any questions regarding programs or awards applications. Publications The Washington State PTA publishes and makes available to its membership publications on leadership, education, programs, and legislation. Some of these publications include: President’s Handbook, Leadership Handbook, Advocacy and Legislation Handbook, Uniform Bylaws, Money Matters, PTA and the Law, the Key Communicator, and region newsletters. Online Publications In addition to hard copy publications, Washington State PTA provides information to local PTA leaders via a number of online publications. The Leadership News is an email sent most Fridays to all local unit leaders with timely information of interest to them and/or their members. Each local unit leadership team should develop a protocol to determine how best to forward relevant items of interest to their unit’s members. The Child Advocate, an online magazine for parents, is posted monthly throughout the school year. In addition, the association has a number of electronic listservs on a number of topics. These listservs provide an opportunity to connect with and learn from other members across the state. For further infor-

mation see the Washington State PTA website at www.wastatepta.org. The Member Connection is an electronic newsletter sent monthly to all PTA members statewide with an email address in the state association database. The newsletter provides timely information of interest to students, parents and teachers. By making sure that email addresses for as many of your members as possible have been entered into the Membership Database, you can assure that your members will receive this information. Reflections The Washington State PTA, in conjunction with the National PTA, annually sponsors a statewide arts education contest known as the Reflections Program. Schools with local PTA units are invited to have their students participate in six specific areas of art: visual arts, literature, music, photography, film/video and choreography/dance. Entries are judged at the local unit, council and State PTA levels with the State PTA winners being entered in the National PTA contest. Scholarships The Washington State PTA Scholarship Program annually awards up to $60,000 in scholarship assistance to students graduating from public high schools who are entering post-secondary education. Scholarship funds are raised primarily through a statewide program of volunteer recognition for work with children and youth—the Golden Acorn, Outstanding Service, Outstanding Educator, Outstanding Advocate, Outstanding Student Advocate and Honorary Life Membership Awards. Convention The annual state Convention a time for PTA members to train and build their leadership teams for the upcoming year and to network with other PTA leaders from across the state. Delegates meet to elect statewide officers, vote on Resolutions and Bylaw changes, and attend numerous leadership education and personal development classes. Statewide awards and recognition programs are also honored and displayed. Save the Date! Mark your calendars for the 2012 WSPTA Convention, May 4-6, 2012. Don’t miss out on this fun and enriching event!

Awards and Recognition The purpose of Washington State PTA’s awards and recognition program is to build pride and participation in and awareness of WSPTA’s mission and focus, to give recognition for outstanding effectiveness, and to inspire units, councils, school districts, and communities to recognize the service and involvement of their members. Awards and recognition include: Local Unit and Council Standards of Excellence, Honor Units, Outstanding Local Unit of the Year, Outstanding Newsletters, Communication, Membership, PTAs Taking Significant Action, Applegate Grants, and Leadership Academy. The Golden Acorn, Honorary Life Membership, Outstanding

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Washington State PTA Leadership Packet 2011-2012 s Leadership Tab

Advocate, Outstanding Student Advocate and Outstanding Educator Awards allow PTAs to honor local PTA members and educa¬tors while funding the Scholarship Program.

Responsibilities of the Board As a member of an organization’s board of directors, you are required to assure yourself and the association’s membership that the corporation is operating in conformance with all the rules, regulations, laws, ordinances, and statutes which govern that organization. The board of directors of a PTA consists of its elected officers plus those appointed positions defined and outlined in the PTA’s Standing Rules. The board of directors is the main decision-making body and legal representative of a PTA; the members expect board members to be responsive to their needs and to be well informed as they conduct the business of the association. Responsibilities of the Board The board’s role is to insure the continuity of the association by planning for its future: establishing and reviewing the major policies and programs that support its goals and objectives; and making sure that the organization is fiscally sound. In many ways, your function is critical to the life of the association. To accomplish these legal responsibilities, it is essential that your PTA budget sufficient funds for you to attend training. Most business of the PTA can and should be conducted by the board of directors. Consensus building is the most positive form of decision-making. Parliamentary procedure should be used as a tool to facilitate, not hinder, thoughtful discussion of your PTA’s business decisions by the board of directors. Once the Board has made a decision, all members of the board of directors should support the decision. The executive committee of a PTA consists only of its elected officers or as outlined in the PTA’s Standing Rules. The executive committee studies and makes recommendations to the PTA’s board of directors. The only authority actually given to the executive committee is to approve appointments by the president. Three very important traits of a good leader are the ability and willingness to: COMMUNICATE: Speaking effectively is only one part of communicating. Good leaders are effective listeners. DELEGATE: Empowering others to participate in the work and the decision-making means giving up some direct involvement. Good leaders know that meaningful, manageable responsibilities keep people actively involved in the organization. EDUCATE: A leader seeks out educational opportunities within the organization. A good leader also educates by using that knowledge and those skills to train and develop others.

Quorum Quorum is the minimum number of members that must be pres¬ent to conduct business. Board of Directors Meeting—majority of the current members of the board. Local units may choose to set their quorum higher in their standing rules; however the quorum may never be lower than a majority. Local Unit General Membership Meeting—10 members of the unit. Local units may choose to set their quorum higher in their standing rules; however it may never be lower than 10. Council General Membership Meeting—One tenth (1/10) of the voting delegates of the council shall constitute a quorum. A council may choose to set quorum higher in its standing rules; however it may never be lower than 1/10. Fiduciary Responsibility The Board of Directors of any corporation, including a PTA/ PTSA local unit or council, has been entrusted with the responsibility of managing resources belonging to others. These resources include the PTA’s funds—dues, donations and funds raised through activities—any property belonging to the PTA and also includes the PTA’s reputation in the community. This duty to take care of assets belonging to others is known as a “fiduciary responsibility.” As a board member, you are responsible to make sure that the corporation (the unit or council) is operating in a fiscally and legally sound manner. This is not only a requirement of the bylaws but is also demanded by state and federal laws. The individuals who serve on the board of a local PTA unit or council (or any other nonprofit organization) have responsibilities different from, but complementary to, those of the board itself. The obligations of board service are considerable. They extend well beyond the basic expectations of attending meetings and participating in fund raising activities. When you become a board member, you are legally obligated to carry out your in a prudent and reasonable manner to preserve and protect the corporation. If you, as a board member, fail to exercise prudent and reasonable caution and care, you leave yourself open to criticism from your peers and potentially to personal liability for financial losses resulting from mismanagement that occur during your term as a member of the board of directors. Each PTA officer should fully understand the duties of the office. This information can be found in the Washington State PTA Uniform Bylaws, unit/council standing rules and State PTA resource

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materials. Included in the duties of the executive committee and committee chairs is reporting to the board of directors and to the membership. Have all reports prepared before the meeting and placed on the agenda by notifying the president that the report is prepared. Keep the report concise and informative; and be available to answer any questions. Many boards limit the length of time for oral reports, so be sure the report is kept within that time frame. Upon assuming office, the officers are empowered to honor expenditures that have been provided for in the approved budget. All books, funds, and supplies belonging to the PTA must be relinquished to the new officers by the retiring officers immediately upon leaving office (June 30). New officers should also review the narrative of their application for IRS tax-exempt status (IRS Form 1023 or 1024) to see if their major activities have changed significantly since this form was filed to obtain the PTA’s tax exempt status, and if so, file an amendment to the form.

Legal Documents Notebook Your PTA must protect and preserve the documents and records that relate to its legal existence and operation. Many of these documents are subject to public inspection. Even if not subject to public inspection, these records are essential to the operation of your organization and, if you are audited, will be subject to production. To truly safeguard your PTA’s organizational records, you should keep them in a safe deposit box at a bank. If that is not possible, the records should be maintained in a fireproof safe. Most organizations maintain their corporate records in a three-ring binder (or several binders) with tabs for different categories of documents. Records You Must Maintain: Legal Documents Notebook The following documents need to be maintained by your PTA. Those items in italics are subject to public inspection. Evidence of Corporate Status • Conformed Articles of Incorporation • Amendments to and restatements of Articles of Incorporation • Certificate of Incorporation • Annual Corporate Reports Evidence of Charitable Solicitations Act Compliance • Copy of Registration Form • Copy of the Letter from the Secretary of State’s office acknowledging registration. Evidence of Tax-Exempt Status • Completed Form 1023 or 1024 (application for tax exempt status) • All Documents submitted in support of application • Correspondence with IRS regarding Application • IRS Determination Letter 11

Other Federal Tax Matters • Letter assigning Employer Identification Number (EIN) • Form 990, 990 EZ or 990-N (e-postcard) (Public Inspection Exception is 990 Schedule B, List of Donors) • Form 990-T (when applicable) • All correspondence with the IRS Internal Governance Documents • WSPTA Uniform Bylaws • Standing Rules, policies or written procedures • Special Meeting Notices • General Membership Meeting Minutes • Board Meeting Minutes • Membership Lists Financial and Insurance Matters • Certificates of Insurance • Policies of Insurance • Hold Harmless Agreements (if any) • Bank Signature Cards and authorized signers • List of banks and bank account numbers • Restricted Donation Agreement (grant agreements) • Reseller Permit Other Documents • List of equipment and furniture owned by PTA (asset list with depreciation) • A current copy of PTA AND THE LAW • A current copy of WSPTA MONEY MATTERS • Any other material or information the PTA feels is important to its legal status. It is very important that every PTA maintain a LEGAL DOCUMENTS NOTEBOOK. This is a notebook into which the PTA places all documents relating to the legal status of the unit. The notebook should always be kept up to date. The PTA’s standing rules should state who has the notebook and who is responsible for updating it. For example, the secretary may be responsible for maintaining the original notebook and making copies for the president and treasurer. More information is available on the WSPTA Leadership Resources webpage: www.wastatepta. org/leaders/leaders.htm.

E-learning Courses National PTA’s new e-learning initiative to provide training and education is available to every PTA member. Go to www.pta.org/ leadership_training.asp for more information. Available Trainings: • • • • • • •

Conflict Management Creating and Delivering a Speech Creating Successfully Family-School Partnerships for Local PTA Leaders Creating Successfully Family-School Partnerships for State PTA Leaders Cultural Competency Effective Advocacy for Your Child Ethical Leadership

Washington State PTA Leadership Packet 2011-2012 s Leadership Tab

• Be careful not to make personal judgments that might be considered libel by those whom you are making judgments about. Read it again. • Put in the subject line what you want your “audience” to do: respond, read only, etc. Some additions to your subject might be: RESPOND PLEASE, FYI only, etc. Those receiving your emails will know exactly what your expectations are. To Email or Not to Email: While email is a powerful tool, using it in the right way and at the right time determines its value. Marty Brounstein, author and expert in management and organizational effectiveness, believes that email is a true timesaver when it’s used for the following purposes:

• • • • • • • • •

Grant Writing Parliamentary Procedure Planning and Goal Setting Planning Your PTA Year Preventing Theft in Your PTA PTA Basics Reflections 101 Running a Successful Program Writing and Proposing PTA Resolutions

PTA & the Law Workshops

• Sending inter-office memoranda—email is a much more efficient way to send memos than to distribute them through regular inter-office mail. • Making requests/inquiries—email is an excellent way to request help on a project, share the status of a project and get a quick answer to a question. It is also a suitable avenue through which to share information and seek ideas while avoiding lengthy discussions and meetings. • Keeping in touch and up to date—email allows a person to keep in touch with customers, vendors, business associates and colleagues. It’s also a tidy way to recap the highlights of a meeting and record decisions that were made. • Conducting routine business transactions—email is a fast way to exchange information and to conduct business deals that do not require negotiation.

This seminar is one of the most important services offered by Washington State PTA. It deals with state and federal rules and regulations for running a charitable, tax-exempt, nonprofit corporation in the state of Washington. This workshop will explain how these rules affect your PTA’s activities. This training is essential for your entire board of directors. PTA & the Law is open to all interested PTA members.

• Giving feedback—email is an easy way to share your thoughts on someone’s work without conversations becoming lengthy or controversial.

For PTA & the Law sessions in your area, check region newsletters and region web-pages. Go to www.wastatepta. org and click on the events and meetings page to view the list of workshops available. You may attend any session that is convenient for you--whether or not it is in your region.

Absentee, mail or electronic ballots are prohibited with two (2) exceptions: election of officers and election of nominating committee positions. (1) The standing rules of the local unit may provide that voting for officer or nominating committee positions be by mail or by electronic transmission if the name of each candidate is contained in the notice of meeting or set forth in a record accompanying the notice. (2) Any vote cast by electronic transmission must indicate the name of the member submitting the vote, be sent by email from the email address on file with the local unit, and be received at the email address set forth in the notice of meeting. (3) Votes cast by mail or by electronic transmission must be received no later than the date set forth in the notice of the meeting. (4) The local unit standing rules may provide that members voting by mail or electronic transmission are deemed present for all purposes of quorum, count of votes and percentages of total voting power present, or only for the purposes of them election(s) conducted at the meeting.

Email Etiquette Email isn’t always the best way to communicate. A good rule of thumb is to not use email when you should be talking or listening to someone. Problems can occur when people try to resolve concerns and/or conflicts via email… If a situation is emotionally charged, it should be dealt with directly, not electronically. • Think before you send. Your email can be forwarded to anyone in the world. Read it again. Would you be embarrassed if anybody in the world read it?

Email Voting… Uniform Bylaws of the Washington State PTA [Article 5, Section 3(h) Local Unit and Article 6, Section 3(h) Council states:

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Washington State PTA Leadership Packet 2010-2011 s Leadership Tab Washington State PTA Leadership Packet 2011-2012 s Leadership Tab

n

e

ast

cil

o ing t

Parliamentary Procedure Basics By Rollie Cox, Professional Registered Parliamentarian How to Propose an Action to Your Local Unit Introducing a Main Motion

It is moved and seconded that … [Chair repeats the motion.] Is there any discussion? [or] Are you ready for the question?

ng

Members

e he

[M embers discuss the motion after being recognized by the chair.]

Chair

[After discussion ends.] The question is on the adoption of the motion that … [Chair repeats the motion.]

es

s nt

Those in favor of the motion, say "aye." [Pause] Those opposed, say "no." [Pause]

he

The ayes have it and the motion is adopted. [The noes have it and the motion is defeated.]

Motion: The president, vice president, and treasurer shall be bonded.

*Motion would read if amended: The president, vice president, secretary and treasurer shall be bonded.

I move that …

Chair

Example of inserting a word or words within a sentence:

Amendment: I move to amend the motion by inserting the word “secretary,” between the words “vice president” and “treasurer.”

Member [M ember A addresses the chair.] A Madam/Mister President! [M ember A waits to be recognized.]

Member [Without seeking recognition, M ember B B calls out…] I second the motion. [or] Second!

*Motion would read if amended: Local unit dues shall be valid for one year and must be renewed by June 15.

Example of striking out a word or words in a sentence: Discussion should be: • germane (directly related to motion) • through the chair

•

•

Motions (adopted and defeated) are recorded in the minutes Chair sees that the action taken is implemented

Need to Tweak the Idea? Steps for Amending a Main Motion Start with: • I move to amend the motion by: then indicate the method of amending: • adding a word or words at the end of a sentence • inserting a word or words within a sentence • striking out a word or words in a sentence • striking out a word or words and inserting a different word or words in a sentence and then specify exactly what words are affected by the method above. Four Easy Ways to Modify a Proposal Example of adding a word or words at the end: Motion: Local unit dues shall be valid for one year.

Amendment: I move to amend the motion by adding the words “and must be renewed by June 15” at the end of the sentence. Packet 2010-2011 s Leadership Tab tate PTA Leadership

Motion: An annual conference of the officers, board of directors, and committee chairmen shall be held during the annual membership meeting. Amendment: I move to amend the motion by striking out the words “board of directors” after the word “officers.” *Motion would read if amended: An annual conference of the officers and committee chairmen shall be held during the annual membership meeting. Example of striking out a word or words and inserting a word or words in a sentence: Motion: The unit legislative chair shall be the unit liaison to state membership committee. Amendment: I move to amend the motion by striking out the word “legislative” before the word “chair” and inserting the word “membership.” *Motion would read if amended: The unit membership chair shall be the unit liaison to the state membership committee. *Never make an amendment by saying “I move to amend the motion so that it reads as follows [and then restate the entire motion with the amendment]. Instead, always follow one of the four steps above. Following the procedure above makes it easier for the chair to state the amendment, allows members to focus only on the proposed change (the amendment), and helps the secretary keep track of changes to the main proposition.

Washington State PTA Programs For updated program and awards information visit the WSPTA Programs webpage: http://www.wastatepta.org/programs/ index.html/ Applegate Applegate Grants provide opportunities for supplemental funding to units and councils for community-wide projects focusing on the health, welfare, safety, education, care, and protection of children. Each year WSPTA sets aside funds to be awarded to local units and councils for these programs, projects, and activi-

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ties. The deadline for submitting applications for grant funds is November 1, 2011. The maximum amount for a single grant is five hundred ($500.00) dollars; however larger grants may be considered for PTAs in schools with a large percentage of students eligible for free and reduced lunch thanks to the generosity of the Bill and Melinda Gates Foundation. Reflections The Washington State PTA, in conjunction with the National PTA, sponsors an annual statewide arts education contest known as the Reflections Program. Schools with local PTA units are invited to have their students participate in six specific areas of art: visual arts, literature, music, photography, film/video and choreography/dance. Entries are judged on the local unit, council and State PTA levels with the State PTA winners being entered in the National PTA contest. For details, see the Reflections section of this Leadership Packet and the WSPTA Reflections website: www.wastatepta. org/programs/reflections/index.html. Unit and Council Reflections Chairs should also sign up for the Reflections listserv so they can receive current information and tips from their colleagues around the state. To sign up, contact the WSPTA Office. PTA Men: Partners in Making a Difference This program recognizes the important and different contribution that men make in children’s lives and education. All men involved in a youngster’s life -- fathers, uncles, grandpas, brothers, step-fathers, mentors, neighbors, pastors and friends -impact the children they love. Research clearly shows that male involvement positively influences academic success at all levels of schooling – preschool through college! When male figures are involved with kids’ schooling, kids enjoy school more and perform better in and out of school. This statewide initiative will reach out to every local PTA, council, region and ultimately every family in our state. Watch for special program ideas in communications from the State PTA office. Awards and Recognition The purpose of Washington State PTA’s awards and recognition program is to build pride and participation in and awareness of WSPTA’s mission and focus, to give recognition for outstanding effectiveness, and to inspire units, councils, school districts, and communities to recognize the service and involvement of their members. Awards and recognition include: Local Unit and Council Standards of Excellence, Honor Units, Outstanding Local Unit of the Year, Outstanding Newsletters, Communications, Membership Awards, and PTAs Taking Significant Action. For award details and application forms, go to the WSPTA website. Go to www. wastatepta.org, click on “Leadership Resources,” then “Awards.” Scholarship Program The WSPTA Scholarship Program is unique among all state PTAs. Annually, the WSPTA awards up to $60,000 in scholarship assistance to students for post-secondary education. Scholarship funds are generated through Washington State PTA’s award recognition programs. 15

The awards funding the Scholarship Program (Golden Acorn, Outstanding Advocate, Outstanding Educator, Outstanding Advocate, Honorary Life Membership) allow PTAs to honor PTA members and educators throughout the state. For more information about the Scholarship Program, go to the WSPTA http:// www.wastatepta.org/programs/scholarship/index.html. To order awards for your local unit, go to http://www.wastatepta. org/resources/awards/index.html. Leadership Academy The Leadership Academy recognizes and acknowledges the leadership skills attained by PTA leaders through the Leadership Academy program. The purpose is to build a pool of trained leaders for advancement in WSPTA, to encourage good business practices, and to provide peer recognition for the commitment and gift of volunteer time necessary to achieve leadership status. The application can be downloaded from the Programs section of the WSPTA website. Go to www. wastatepta.org, click on “Leadership Resources” then “Leadership Academy.” WSPTA Parent Involvement Program The Child Advocate Online: WSPTA’s Premier Parent Involvement Magazine “I have enjoyed receiving your newsletter. It is very nicely done. Thank you!” “Your publication is chock-full of timely information that is useful to parents today.” “This is a really wonderful issue—fantastic job! Love the cute pictures too.” The Washington State PTA’s premier parent involvement magazine, The Child Advocate, is available as a membership benefit to all 143,000 PTA members statewide. It is available in an online format on the WSPTA website www.wastatepta.org from September through May. Feel free to cut and paste articles or portions of articles from The Child Advocate into handouts at PTA events or in school newsletters. PTA’s mission is to promote the welfare of children and youth leading to the success for every child, not just the children of PTA members, so please share the relevant parent involvement information contained in this magazine with all the families at your children’s school. Parent Pledge Program: This awareness campaign is designed to educate parents about the legal ramifications as well as the health and safety risks associated with serving alcohol to teens other than their own children. For more information go to http://www.wastatepta. org/programs/parent_pledge/index.html.

Awards and Recognition The purpose of the Washington State PTA Awards and Recognition Program is to build pride and participation in and awareness of Washington State PTA’s mission and focus; to give recognition for outstanding effectiveness, and to inspire units, councils, school districts, and communities to recognize the service and involvement of their members. Award application forms are available on the WSPTA website starting in the fall.

Washington State PTA Leadership Packet 2011-2012 s Leadership Tab

Local Unit Standards of Excellence The purpose of the Local Unit Standards of Excellence program is to: provide PTA local units with a set of standards that define qualities of excellence; provide training to local units on attainment of the standards; identify, recognize, and honor those units that achieve these standards. Units achieving the standards will receive a Certificate of Excellence and will be recognized at the Washington State PTA Convention. Deadline: March 1, 2012. Council Standards of Excellence The Council Standards of Excellence is a tool to encourage the use of the best practices in PTA management. Every council will benefit from using these standards as they plan and progress through their year. Councils that both attend and provide training will be offering better service for their members. Honor Units The purpose of the Honor Unit award is to recognize those PTA units who have, in their service to children, gone significantly beyond the attainment of Standards of Excellence and have demonstrated the kind of exceptional qualities that merit replication by others. A local unit must apply to be an Honor Unit. Honor Units are recognized at the Washington State PTA Convention. Deadline: March 1, 2012. Outstanding Local Unit of the Year The Outstanding Local Unit of the Year is judged the most representative example of a local unit which exemplifies the purposes and mission of PTA. This unit is sent to the National PTA convention as the representative of all Washington State PTA local units. Deadline: March 1, 2012. Gold, Silver and Bronze Honor Unit recipients are eligible to be forwarded to the Outstanding Local Unit committee ONLY if the separate Outstanding Local Unit of the Year application form is included with the Honor Unit application. Communication Awards Communication awards identify and recognize all forms of effective communication from PTAs to members and the community about programs, projects, activities, and issues affecting children. These awards are not limited to any specific medium and may include websites, email, communication through/with partners, and more. Communication Awards will be announced and recognized at the State PTA Convention. Deadline: March 1, 2011. Outstanding Newsletter Awards PTA local unit and council newsletters are judged and presented awards in five (5) categories for units and one for councils. Outstanding Newsletter Awards will be announced and recognized at the WSPTA Convention. Deadline: March 1, 2012. PTAs Taking Significant Action The purpose of the “PTSA” program is to recognize the accomplishments of units and councils across the state that present programs, projects, and activities that show significant originality, involvement, potential, usefulness, and results. Selected programs will reflect how projects and activities are implemented by small and large, affluent and poor, city and rural PTAs.

Recipients will be recognized at the State PTA Convention and asked to display their projects. Deadline: March 1, 2012. Membership Awards These incentive awards recognize the outstanding efforts of local units who have set goals and successfully achieved membership increases. The 100% Membership Award recognizes local units that have PTA membership equal to or above school enrollment and there’s a similar award for PTAs that enroll 100% of their school’s teachers. For details and deadlines, see the Membership section in the Leadership Packet or the membership tab on the Washington State PTA website.

Scholarship Program Awards These individual awards recognize the outstanding achievements of PTA volunteers and educators throughout the state. Proceeds from the awards help provide scholarships for Washington State students pursuing higher education. Award order forms can be found on the WSPTA website. The following awards may be presented year-round. Golden Acorn Award A Golden Acorn Award is presented by a PTA local unit or council to a school or community volunteer in recognition of their dedication and service to children and youth. Since the beginning of this program in the 1930s, more than 48,000 Golden Acorn Awards have been presented to volunteers throughout Washington State. Recipients receive a certificate and pin and a contribution is made in their name to the Washington State PTA Scholarship Program. Outstanding Service Award After 30 years of success with the Golden Acorn Award program, it became apparent in 1962 that a new award was needed for councils, regions, and the Washington State PTA itself to present to individuals who have given exemplary service to children and youth. The Outstanding Service Award is the highest honor bestowed by the Washington State PTA. This award is presented to a volunteer who works for children and youth beyond the bounds of a job, PTA or a specific school community. This honor goes to a person who has shown concern for ALL children and who has volunteered his/her time to help them achieve their potential. This award may not be given by a local unit (forms are included in council leadership packets only). This award may not be given by a local unit (forms are included in council leadership packets only), but a unit can

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recommend a candidate to its council or to the State Board of Directors. Recipients receive a certificate and pin and a contribution is made in their name to the Washington State PTA Scholarship Program. Outstanding Educator Award The new millennium began a new tradition for Washington State PTA. A unique award that recognizes individuals who make significant contributions that enhance the education of children was created. The Outstanding Educator Award is presented to an individual who has demonstrated outstanding educational contributions. An educator may be defined as a teacher, assistant, specialist, support staff, administrator or community member. Recipients receive a certificate and pin and a contribution is made in their name to the Washington State PTA Scholarship Program. Honorary Life Membership Award The Honorary Life Membership Award recognizes an individual who has contributed significantly to a PTA at the local unit, council, or state level. It is the highest honor a local PTA unit can bestow. This award can be given by a PTA unit, council, or region. Recipients receive a certificate and pin and a contribution is made in their name to the WSPTA Scholarship Program. Outstanding Advocate Award In 2004 the Washington State PTA established the Outstanding Advocate Award, a statewide volunteer recognition program to honor individuals for their advocacy work on behalf of children and youth. This award can be given by a PTA unit, council, or region. Recipients receive a certificate and pin and a contribution is made in their name to the WSPTA Scholarship Program. Outstanding Student Advocate In 2011, Washington State PTA created the Outstanding Student Advocate Award is to recognize student PTA members who have made significant contributions through leadership and service in their school and community. The Outstanding Student Advocate Award may be presented by local units, councils and regions. Recipients receive a certificate and pin and a contribution is made in their name to the WSPTA Scholarship Program. All award forms can be downloaded from the Leadership Resources section on our website: www.wastatepta.org.

Save the Dates! You are strongly encouraged to take part in the following statewide events. Encourage your local unit to provide the necessary funds in their annual budget to support your participation. 2011 WSPTA Legislative Assembly SeaTac Marriott Hotel, October 14-15, 2011 Local unit and council delegates from across the state determine the legislative priorities and learn how to help move these issues forward during the next state legislative session. Each local unit is allowed a minimum of 2 voting delegates. Registration rate is the same as last year: $140 for early bird registration and $185 for late registration (includes all materials.) There is also a student registration rate of $110 and $135 respectively. The fee does not include meals or housing, but the Marriott will offer the same discounted rate of $119 (plus tax) for a single or double room as last year. On-line registration available in early fall on the WSPTA website www.wastatepta.org. WSPTA Legislative Focus Day February 20, 2012 (President’s Day) Join us for a day to engage our legislators in hearings, small group meetings and a lively rally on the Capitol steps. There is no registration fee associated with this event. As the date approaches we will provide some information about hotels in the Olympia area. For the most up-to-date information, see the WSPTA Legislation page at www.wastatepta.org. Click on “Events and Meetings.”

Online Leadership Resources WSPTA Leadership Resources webpage: http://www.wastatepta.org/leadership/index.aspx In the “Resources” section of the Washington State PTA website you will find resources available exclusively to PTA members. This page contains PTA & the Law Resources, Leadership Packet materials, Money Matters, and a variety of resources for PTA officers and members. To access the resources site before October 1, 2011 use logon: PTAmember and password: leader; beginning October 1, 2011 the user name and password will be the same as on the back of your National PTA Membership 17

Card. Please email [email protected] or call the State PTA office at 1-800-562-3804 if you need assistance. Some of the items that can be downloaded from the page: ■ 2011-2012 Leadership Packet ■ WSPTA Uniform Bylaws ■ Award forms ■ Sample Conflict of Interest policy ■ Election procedures (sample wording) ■ PTA & the Law class handouts ■ IRS filing instructions ■ Suggested standing rules ■ Email communications resources ■ Online enrollment instructions ■ Installation Ceremony (sample wording) ■ PTA & School Administator tips

99th Annual WSPTA Convention Seattle Airport DoubleTree Hotel, May 4-6th, 2012 Local unit and council delegates from across the state gather for the annual business sessions of the WSPTA and vote on bylaws, resolutions and new officers. Additionally delegates attend classes,\ network, hear inspiring keynote speakers, and visit exhibits. The registration rate will stay the same as last year: $150 for early bird registration (3 days) and $190 for late registration. Fee includes all materials. Fee does not include meals or housing. Watch the Leadership News to find out when on-line registration is available on the WSPTA website.

Washington State PTA Leadership Packet 2011-2012 s Leadership Tab

WSPTA Awards and Recognition Program Award

Due Date Where to Find Award Form

Individual Awards Golden Acorn







ongoing

www.wastatepta.org/resources/awards/index.html

Outstanding Educator





ongoing

www.wastatepta.org/resources/awards/index.html

Outstanding Advocate





ongoing

www.wastatepta.org/resources/awards/index.html

Honorary Life Membership



ongoing

www.wastatepta.org/resources/awards/index.html

Leadership Academy



3-1-2012

www.wastatepta.org/resources/awards/index.html

ongoing

www.wastatepta.org/leadership/awards/index.html



Outstanding Service Award (councils) Student Awards PTA Men Essay Contest



3-1-2012

www.wastatepta.org/programs/PTA_mens/

Reflections



1-18-2012

www.wastatepta.org/programs/reflections/forms.html





Local Unit/Council Awards Communication Awards



3-1-2012

www.wastatepta.org/leadership/awards/index.html

Outstanding Newsletter



3-1-2012

www.wastatepta.org/leadership/awards/index.html

PTAs Taking Significant Action



3-1-2012

www.wastatepta.org/leadership/awards/index.html

Applegate Grant



11-1-2011

www.wastatepta.org/programs/applegate/index.html

Local Unit Standards of Excellence

3-1-2012

www.wastatepta.org/leadership/awards/index.html

Honor Unit



3-1-2012

www.wastatepta.org/leadership/awards/index.html

Outstanding Local Unit of the Year

3-1-2012

www.wastatepta.org/leadership/awards/index.html

Council Standards of Excellence

3-1-2012

www.wastatepta.org/leadership/awards/index.html

100% Membership Award

3-1-2012

www.wastatepta.org/leadership/awards/index.html

10-25-2011

www.wastatepta.org/leadership/awards/index.html









100% Teacher Membership Award

Other Forms & Information Form Local Unit Remittance Form



Where to Find Award Form





Membership pages, Leadership Packet

Membership Supplies Order Form



Membership pages, Leadership Packet

Restricted Donation Form





Money Matters pages, Leadership Packet

Sample PTA Survey Money





Money Matters pages, Leadership Packet

Sample PTA Planning Form





Money Matters pages, Leadership Packet

Budget Worksheet







Money Matters pages, Leadership Packet

Sample PTA Budget







Money Matters pages, Leadership Packet

Checklist/Financial Review





Money Matters pages, Leadership Packet

Best Practices Checklist





Leadership pages, Leadership Packet

Sample PTA Council Voting Delegate Form

Council pages, Leadership Packet

Council Remittance Form

Council pages, Leadership Packet





Council Unit Membership Fee Summary Form

Council pages, Leadership Packet

Outstanding Service Award (councils)



Council pages, Leadership Packet

Sample Form for Recommendations to the Nominating Committee



Nominating Committee pages, Leadership Packet

Sample Nominating Committee Report



Nominating Committee pages, Leadership Packet

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Washington State

Best Practices Checklist

Based on the WSPTA “Standards of Excellence” Award Criteria

q Our PTA is child-focused and responsive to our members. q Clearly defined goals have been established by our PTA and approved by the Board of Directors and/or

membership.

q Programs and activities were developed to address those goals. q Regular communication was provided to members concerning PTA issues and activities. q Our PTA determined our members’ needs. q Our membership campaign is ongoing and welcomes all who seek to join and participate. q Meetings are held to address the needs of the membership and conduct the business of the association. q Our volunteers are recognized. q Our PTA identifies an outstanding volunteer in our community and honors him/her with a Golden

Acorn Award annually.

q Our PTA considers whether to honor one or more outstanding staff member(s) in our community by

presenting an Outstanding Educator Award annually.

q Our PTA identifies an outstanding child advocate in our community and honors him/her with an

Outstanding Advocate Award annually.

q Our PTA practices fiscal and fiduciary responsibility. q Our PTA’s budget was approved by the membership. q A financial review was conducted of last year’s books and records. q Monthly financial reports are made to the board of directors and general membership. q Our PTA’s standing rules were updated and approved by the membership. q The Nominating Committee was elected by the membership. q Our PTA’s officers were elected by the membership. q Our PTA purchased insurance. q Our PTA’s board of directors held regular meetings. q Our PTA leaders are knowledgeable, involved and well-trained. q Our PTA leaders attended a Region Conference or received person-to person training from a service

delivery team member.

q Our PTA leaders attended PTA and the Law. q Our PTA leaders attended Legislative Assembly. q Our PTA leaders attended the last State PTA Convention. q Our PTA leaders will attend the next State PTA Convention. q Our PTA has a process to evaluate the current year’s goals, programs, and activities. q Our PTA shares information received from State and National PTA with our members. q Our PTA has a process to pass materials and records on to next year’s officers and committee chairs. q Our PTA networks with others:

Council PTAs: by regular attendance and participation at council meetings and events. Non-Council PTAs: by working with other PTAs and similar volunteer and service organizations.