Minutes

Minutes of the Board of Director’s Meeting NOVEMBER 17, 2015 GLENN COUNTY FAIR 42nd DISTRICT AGRICULTURAL ASSOCIATION 221 E. Yolo St.  P.O. Box 667, Orland, CA 95963 Phone (530) 865-1168  Fax (530) 865-1197  [email protected]

CALL TO ORDER: The meeting was called to order by President Jerrod Lloyd at 6:33 PM ROLL CALL OF DIRECTORS: Directors Present: Staci Buttermore, Shirley Ceccon, Jacob Chavez, Mary Ann Deeming, Shannon Douglass, Marie Emery, Jerrod Lloyd, Dane Nissen. President Lloyd announced he would be moving Agenda Item 11 up in the meeting in order to accommodate those present who do not wish to stay for the entire meeting. RECOGNITION OF VISITORS/GUESTS: Board President Lloyd recognized new office coordinator Miki Martin. Remaining guests introduced themselves. CONSENT AGENDA: a. Approval of Minutes of the September 29, 2015 meeting. President Lloyd restated his wish to have the Junior Livestock Auction begin by 9:00 AM on Sale Day. It will be determined at the next board meeting. b. Approval of Standard 213 Agreements (long term or multi-year contracts). There were none for approval. c. Approval of Standard 210 Agreements (for fair-time services). There were none for approval. It was suggested that the 213s and 210s be omitted from the Agenda since they are not used frequently d. Approval of F31 Building/Grounds Interim Rental Agreements. e. Director Douglass moved to approve Consent Agenda Items, seconded by Director Nissen. Motion carried. RECOGNIZE FUNDRAISER ACHIEVEMENTS: CEO Newman complimented the Spook Train Volunteer crew for their successful Halloween night event. Becky Brummet was unable to attend the meeting but was recognized along with Tom Johnson, Ruth Ann and Larry Mandella for their donation to the Fair’s Spook Train as well as their on-going contributions to the Fair throughout the year. She then complimented Britt Grimmsman and her husband for their Horse Play Day event on November 1 st, which was highly successful in spite of the weather. FINANCIAL REPORTS: CEO Newman reported that she has been working with CFSA to get the books straightened out completely, and that the 2016 Budget is almost finalized. The Chapman Center Rental Contract was discussed. The contract is for five years and in excess of $120,000.00 payable at $1,600.00 per month. A raise of their monthly charge is in order, and it was suggested to offer options for their raise for their new five-year contract. Director Chavez made a motion to offer the options for a five-year renewal; seconded by Director Buttermore. Motion carried. It was moved by Director Buttermore to approve the financial report. Seconded by Director Chavez. Motion carried. JLC EVALUATION AND REVIEW: Director Nissen moved to approve the report as submitted by the Junior Livestock Committee, with the exception of #8, which should be further discussed, and come up with consequences for #14. Motion seconded by Director Chavez. Motion carried. SACRAMENTO VALLEY SPEEDWAY: Promoter Adam Zachary reported that he has put together a base program for the race track, and is working on improving track conditions. Director Nissen will call Jerry Porter and Doc Bogart and extend an olive branch to seek their assistance. ENTRY FEES FOR ALL DIVISIONS: $25.00 market animals and 5.00 for breeder/feeder divisions. THEME FOR 2016 FAIR: A theme idea will be solicited from the general public and will be reported upon at the December meeting. DIRECTORS REPORTS: Director Douglass liked the horse play day group. Director Buttermore reported on the progress of the horse group. Director Ceccon had nothing to report. Director Deeming is looking forward to the Avenue of Lights. Director Emery said she’s sorry she didn’t make it to the horse slow play day. Director Nissen went to Northern Exposure and said he was impressed. He feels the beef barns are too dark and suggested going to Friends of the Fair for donation for lighting. He is also looking for JLC volunteers. President Lloyd said Northern Exposure was good. Director Chavez had nothing to report. STAFF REPORTS: CEO Newman and Maintenance Supervisor Shippelhoute had nothing new to report. OLD BUSINESS: There was no old business held over.

Minutes of the Board of Director’s Meeting

October 20, 2015

PUBLIC COMMENT FORUM: Interested members from the audience had comments about _________________________________________________? MATTERS OF INFORMATION: Next regular Board meeting is scheduled for December 15, 2015, 6:30 PM. ADJOURN: Meeting was adjourned by President Lloyd at 8:10 p.m.

Respectfully Submitted, Ryann Newman, CEO, Glenn County Fair

(s) Ryann Newman CEO, Glenn County Fair

(s) Jerrod Lloyd President, Board of Directors

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