Minutes Regular Meeting of the Board of Directors Meadows Arts and Technology Elementary School Location: Meadows Arts and Technology Elementary School 2000 La Granada Drive Monday, August 3, 2009 Attendance: Board Members Marlo Hartsuyker, Monique Foster, Susan Consales, Renee Dake. Carlos De Los Rios, Pat Hedges, Cheryl Kitahata, Marnee McLean, Sheri Polisini; Executive Director, Julie Antilla-Garza. I. CLOSED SESSION: Call to Order at 6:05 p.m. A. Personnel Contract Negotiations II. OFFICIAL OPENING OF MEETING A. Call to Order at 7:05 p.m. B. Report from Closed Session a. Renee motioned to offer employment to Renee Johnston as the full time office manager and Michelle Aliano as the part time health clerk within the 2009/10 approved budget. Pat seconds. Motion carried. b. Monique motioned to offer employment to German Torres as the full time janitor within the 2009/10 approved budget. Marnee seconds. Motion carried. C. Approval of the Agenda: a. Renee motions to approve the agenda. Sheri seconds. Discussion to make minor revisions. Motion carries. D. Comments from the: 1. President: a. Thanks to Marnee, Rachel and all the volunteers for making the orientation a tremendous success. 2. Executive Director: a. Orientation was phenomenal b. Tina Lorch resigned. The teaching position has been offered to and accepted by Courtney Takahasi. c. Furniture inventory at 1:00 pm on Tues 8/4. Volunteers needed. 3. Public: a. none 4. Individual Board Members: a. Marnee – what is the process for request cards for teachers? Julie asks that parents put it in writing and deliver the request to the office. b. Pat – attended the Kindergarten event. Lots of new families, people very appreciative. Encouraged them to get involved.
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III. COMMITTEE REPORTS: A. Fundraising a. At $11,800 from letters B. Community Outreach a. Email going out as follow-up with additional FAQs about uniforms b. Uniform pick-up on 8/18 and 8/23 orientation c. 8/23 orientation from 3:00 – 5:00 C. PTA: a. Received numerous completed packets at orientation b. Lots of volunteer sign-ups c. Shave-it and Ameci pizza at 8/23 orientation d. Assignment books for grades 3-5 ordered D. Finance: a. Thanks to Jim Taylor for assisting while Monique was on vacation. He did walk thru with Julie, transferred telephones. b. Submitted ADA to state c. Received CDS code d. Purchase order on file at county for legal fees. e. Will talk to Chris Schultz about computers from CVUSD. f. Library books being returned by CVUSD on 8/4 E. Human Resources a. none F. Technology a. Web site being programmed. Will have testing end of the week. b. Chris Schultz tested connectivity – all ports worked and are ready G. Public Relations/Press: a. Acorn will be at 8/23 event b. Recommending MATES participation at Rotary Street Fair 10/18. Cost is $50 for non profit. H. Curriculum: a. Ready to place book orders – will work on purchase order I. Enrollment a. 294 enrolled; only 5 spots open J. Policy: a. Joe Mendoza reviewing materials. This week have 5 for discussion, 2 for action. K. Nominating: a. Draft letter out for review. Will send final to constituents. Sheri will assist on committee. IV. CONSENT ITEMS A. Approval of Minutes from 7/27/09 meeting: Pat motions to approve. Carlos seconds. Discussion of minor changes. Motion carries. V. ACTION ITEMS A. Carlos motions to approve the Cash Handling Policy. Marnee seconds, Motion carries. B. Pat motions to approve the Grievance & Dispute Policy. Sheri seconds. Motion carries. Page 2 of 3
VI. DISCUSSION AND INFORMATION ITEMS A. Audit Policy B. Fiscal Policy C. Contracts Policy D. Special Education Policy E. Independent Study Policy F. Copiers Contracts – proposals from CopyR, Ikon and Document Systems G. Computers Contract – proposal from MJP computers H. VCOE Technology Contract for internet access & email hosting VII. VIII.
ADJOURNMENT: at 9:20 p.m. FUTURE MEETING(S) Date: Time: Location: Purpose:
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Monday August 10, 2009 6:00 Closed Session, 7:00 Open Session MATES, 2000 La Granada Drive, Thousand Oaks Regular Meeting of the Board