Ball Charter Schools (Hearn) Governing Board Meeting September 12, 2016 1. Call to Order - The meeting was called to order by Michael Larrabee at 7:46 p.m. on September 12, 2016 in the multipurpose room at Dobson Academy, 2207 N. Dobson Road, Chandler, AZ 85224. 2. Roll Call Present: Michael Larrabee, Governing Board President Marcus Harrison, Governing Board Secretary (telephonic) Pam Rebel, Executive Assistant Absent:
Mike Dyer, Governing Board Vice-President
Others Present: Gaye Garcia Leo, Hearn Principal John Huppenthal, Guest Gary Londer, Val Vista Principal Michael Sobieski, Dobson Board Secretary Jason Stasiak, Val Vista Board Secretary Dawne Winn, Dobson Principal 3. Approval of Agenda – Motion by Marcus Harrison to move item 7 to item 4. Second by Michael Larrabee. All in favor. Motion carried. 4. Action Item: 301 Performance Plan – Michael Larrabee updated Marcus Harrison on the details of this item. Motion by Marcus Harrison to approve the 301 Performance Plan as presented. Second by Michael Larrabee. All in favor. Motion carried. 5. Call to the Public – There were no members of the public present who wished to speak. 6. Hearn Consent Agenda Items 6.1 Previous Meeting Minutes – Regular Board Meeting of August 15, 2016; Executive Committee Meeting of August 31, 2016. 6.2 Enrollment Update – Hearn: 633 students. 6.3 Personnel Items – New Hires: Rachael Hamilton, Paraprofessional; Ashleigh Burnett, Paraprofessional; Swapna Rathlavath, Paraprofessional. Extra Duty Assignments/Stipends: None. Reassignments: None. Separations: Belinda Tribble, Paraprofessional. Motion by Marcus Harrison to approve the Consent Agenda. Second by Michael Larrabee. All in favor. Motion carried. Motion by Michael Larrabee to table all remaining agenda items. Second by Marcus Harrison. All in favor. Motion carried. 7. Hearn Principal Monthly Report – Gaye Leo provided a handout of Hearn’s newsletter and briefly mentioned Acuity score gains. 8. BCS Director of Student Support Services Monthly Report – The report was provided at the Dobson board meeting and was tabled at the Hearn meeting. 8.1
Office of Civil Rights Resolution – The report was provided at the Dobson board meeting and was tabled at the Hearn meeting.
9. BCS Director of Finance Monthly Report – The report was provided at the Dobson board meeting and was tabled at the Hearn meeting. Annie Gilbert provided the following information in an email prior to the meeting: 9.1
Monthly Dashboards and Year-to-Date Financials – Provided in board packet. All intercompany payables/receivables agree; all balances are known; old items have been written off.
Prior Year Financial Outcomes – Dobson and Hearn met debt service ratios for FY16. Val Vista did not meet their debt covenant ratio and a waiver will be requested from AZ Bank and Trust. Michael Larrabee informed he is involved in the meetings taking place with the bank.
Update on Audits – The audit was a success with no findings and strong internal controls. New systems, i.e. ADP, banking portal, QuickBooks online, allowed for access to all information needed by auditors in a smooth, quick way.
10. Future Agenda Items – Gaye Leo added the items: additional classroom space; adding a specials teacher.
Ball Charter Schools (Hearn) Governing Board Meeting September 12, 2016 Page 2 of 2
11. Adjournment – Motion by Marcus Harrison to adjourn the meeting at 7:50 p.m. Second by Michael Larrabee. All in favor. Motion carried. The next regular meeting is scheduled for Monday, October 3, 6:30 p.m. at Val Vista Academy. Approved by Ball Charter Schools (Hearn) Governing Board ___________________________________ Board President