Minutes of the Board of Director’s Meeting February 17, 2015 GLENN COUNTY FAIR 42nd DISTRICT AGRICULTURAL ASSOCIATION 221 E. Yolo St. P.O. Box 667, Orland, CA 95963 Phone (530) 865-1168 Fax (530) 865-1197
[email protected] CALL TO ORDER: The meeting was called to order by President Jerrod Lloyd at 6:30 p.m. ROLL CALL OF DIRECTORS: Directors Present:: Staci Buttermore, Shirley Ceccon, Jacob Chavez, Mary Ann Deeming, Marie Emery, Cheryl Howard, Jerrod Lloyd. A motion was made by Director Ceccon and seconded by Director Buttermore to excuse Directors Saint-Evens and Douglass for their absence. Motion carried.
INTRODUCTION OF STAFF/GUESTS: The following attendees signed in at the meeting: Wes Patton, Marcia Foster, Kelly Kuwata, Kyle Schaad, Amanda Samons, Christina Ward. CONSENT a. b. c. d. e. f.
AGENDA: Approval of Agenda: February 17, 2015. Approval of Minutes of the January 20, 2015 meeting. Approval of Standard 213 Agreements. There were none for approval. Approval of Standard 210 Agreements. Approval of F31 Rental Agreements. Motion to approve Consent Agenda items by Director Buttermore and seconded by Director Deeming. Motion carried.
FINANCIAL REPORT: Interim CEO May reported on the audit for 2010. Financial reviews for 2011 through 2013. Audit for 2010 was clean; a full report will be available at the March meeting. CDFA will perform a reconciliation for no cost and when reconciled the auditor will complete the financial review. President Lloyd and Director Buttermore will form a committee to review bank statements and compare them to the Quick Books files. The financial report from CFSA was explained in full by Interim CEO May. APPROVE DESTRUCTION DERBY CONTRACT : Director Emery reported that the proposal made by Todd Johnson was the more acceptable bid of the two submitted. A motion was made by Director Howard, seconded by Director Deeming to accept the Johnson proposal for the Destruction Derby bid. Motion carried. INTERIM CEO SCOPE OF WORK PROGRESS UPDATE: Interim CEO May briefly reported on things that have been done in preparation for the Fair. CEO SEARCH UPDATE: The CEO position will be flown, seeking a candidate who will work approximately 2/3 time, with benefits. Six people with varied backgrounds have spoken with Brian about the position. The deadline for applicants is set at March 11. Local papers will be used in addition to Western Fairs website, Fair website, and a mass email with the job requirements. LAIF AUTHORIZATION: It was requested that Susan Taylor be removed from the LAIF account and Jerrod Lloyd and Brian May both be put on the account so funds can be transferred into the operating account. A motion was made by Director Howard and seconded by Director Ceccon to place Jerrod and Brian as signers on the LAIF account so that funds can be transferred as needed. Motion carried. REVIEW DRAFT OF BOARD OF DIRECTORS BY-LAWS. Tabled until the March board meeting. Motion made by Director Emery, seconded by Director Howard. Motion carried. REQUEST FROM WILLOWS POLICE DEPARTMENT: The K9 unit from Willows requested free use of the grandstands for a fund raising concert. Officer Kuwata explained the details. President Lloyd suggested that charges incurred for cost of labor, etc., be estimated by Brian and Doyle and the Police Department be charged that figure. Director XXXXXXXXXXX moved to put together an expense package and present it to the K9 unit. Seconded by Director XXXXXXXXXXX. Motion carried.
Minutes of the Board of Director’s Meeting
February 17, 2015
HORSE SHOW STATUS UPDATE: No agreement has been reached as of this date; safety issues and cost need to be worked out. REPORT ON JAN. 27 JLA MEETING Lunch will be catered instead of using members; Ozark’s BBQ will serve pulled pork sandwiches from 11-2, 500 meals, along with cookies, dry salty snacks, water and soda. Buyers gift will be hats; job duties will be reviewed again in March and the committee will discuss purchasing tattooing handles and tattooing numbers for tattooing champions ears, which is a state requirement. DIRECTORS REPORTS: Director Lloyd went paint-balling with his FFA students and is highly in favor of getting paint-ball equipment to rent in the winter months. Director Howard reminded everyone to get ear tags and sheets in the office. Weigh-ins for hogs, sheep and goats on Wednesday, March 11 and Saturday, March 14. Director Buttermore had nothing to report. Director Ceccon had nothing to report. Director Deeming thanked Brian for his presentation of board materials. Director Emery had nothing to report. STAFF REPORTS: Interim CEO May inquired about the board submitting Form 700s annually and are due March 2nd. Doyle Shippelhoute reported on the work he has been doing in Colusa and that he is working toward Fair prep. OLD BUSINESS: There was no old business held over. NEW BUSINESS: Continue discussion of Fair plans; alcohol policy; by-laws. PUBLIC COMMENT: Dave Furtado questioned the alcohol policy and suggested that the beer should be removed from the barns. MATTERS OF INFORMATION: Next regular Fair Board Meeting, Tuesday, March 17, 2015, at 6:30 p.m. ADJOURN: Meeting was adjourned by Jerrod Lloyd at 7:40 p.m.
Respectfully Submitted, Brian A. May, Interim CEO, Glenn County Fair
(s) Brian A. May Interim CEO, Glenn County Fair
(s) Jerrod Lloyd President, Board of Directors
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