Hello, from Human Resources!

Volume 17: October 2017

Hello, from Human Resources! We're here to help with any and all questions you may have, with the focus on you - the employee.

In 2017 an effort to "get to know" your Human Resources staff, will be pursued. We will highlight an employee each month. This month we are spotlighting our Benefit Specialist.

HR Spotlight: Tricia Reuter Growing up in a rural town, my siblings and I loved the outdoors. Every day in the summer, we would head outside and take off playing in our woods, roaming the countryside looking for apples, berries, chokecherries, gooseberries, and drinking water from a nearby stream. We loved building tree forts, riding horses, biking, walking on stilts, playing basketball, softball, kickball, etc.

Meet Tricia

Leadership Under Fire - Supervisors Training - October 17, 2017 This training is for Supervisors of Academic Staff, Faculty and University Staff.

Please register by October 9, 2017 so catering arrangements can be finalized for lunch. Don't miss this great Professional Development opportunity! Presenter Mark Field will be your tour guide on this magical, mystery tour to give you practical tools, yes - practical tools to help you with the moral, mental, and leadership skills to enhance your leadership journey. Mark is an engaging, entertaining speaker who has spoken to audiences all across the USA.

Learn More and Register

Schedule Appointments Please help us to provide you with the individual attention you deserve. Showing up at the Human Resources Suite will not guarantee your specialist will be available. Scheduling appointments allows us to provide individualized attention without you being rushed or forced to wait. Our Outlook calendars are kept current so please feel free to make an appointment at a time that works for both of us. Thank you from the HR Office, your Benefits, Human Resources and Payroll Specialists.

Audit Findings A recent audit was completed by the UW-System and it was determined that all campuses need to be more diligent in making sure all employee transactions are entered within 30 days of hire, rehire and employee separation. If the information is not timely, and/or accurate, this could affect employee benefits. It will be incumbent upon all hiring supervisors to insure that all paperwork is timely.

United Way Campaign - Deadline is October 16 Last year United Way of Platteville raised $90,000. This is the time of year to help support the mission of United Way that helps insure that more “…children are receiving a more quality education, more families with enough income to remain independent and more people living healthy, productive lives – this supports our local community” where 95% of the funds remain locally! Please read Chancellor Shield’s letter… Your support makes a difference locally. Click on the button below to see what agencies you are helping. If you want your contribution to go to a specific agency or agencies, please print out listing, write name on page and circle the agencies indicating the amount/percentage you want given to each of the agencies selected. Send or drop off this form along with the Payroll Deduction form below to Human Resources Payroll by October 16, so you can help the mission of United Way, and help this community – Live United!

United Way Agencies

Payroll Deduction Form

Annual Timesheet and Absence Request Training This is a great opportunity for employees and supervisors who have questions to get those questions answered. We strongly encourage employees and supervisors to attend to learn how to use HRS (payroll system) and to learn where to find the on-line instructions to help answer any questions that you may have. We will answer these questions and many more: - How do I fix a ‘Push Back’ absence request? - What happens if I work on a holiday? - How do I enter a Floating Legal Holiday? - What is a ‘No Leave Taken’ report and why it is important? Training sessions will be held on Thursday, October 12th; Monday, October 23rd and Tuesday, October 24th. Please click on the dates above to sign up for a session. Hope to see you there!

Title and Total Compensation [T&TC] Study Update: The Title and Total Compensation Study Project Team for UW-Platteville met this past week to review the status of the study. During the next two to three months, members from HR will be working with various groups around campus to review the Job Framework, Job Families and review job descriptions. This will also include meetings with various governance groups. The goal is to complete this process before February, 2018. The slide provided below is from Mercer that demonstrates we are in Phase 2 of the project. If you are interested in reviewing additional documents, they are available on the UW System Title and Total Compensation Study website, which is: https://www.wisconsin.edu/ohrwd/title-andtotal-compensation-study/

Did you change locations on campus? Remember to contact: - ITS for computer & telephone changes Ext. 1400 or [email protected] - HR to update campus address & telephone number changes Note: the phone number must be able to be reached from external and internal customers alike - so please provide us with the external number and this will change it on the Online Phonebook.

email: [email protected]

Personal Information Reminder: Personal address, telephone and emergency contact information can be updated on the MyUW Employee Portal in the Personal Information section.

FLSA Overtime Final Rule Struck Down On August 31, 2017, the same Texas federal judge, who filed the injunction in November of 2016 to delay the FLSA Overtime Final Rule, has officially struck down the FLSA Final Ruling, which was aimed to increase the minimum salary threshold for the “white collar” overtime pay exemption. The final rule that was to go into effect on December 1, 2016, has officially been struck down leaving the current regulation and criteria from 2004 in place until further notice. The Department of Labor [DOL] can file an appeal; however, in the meantime, the Labor Secretary has submitted a Request for Information.

Compliance News by Denise LaBudda Protecting Sensitive Data: Travel Tips for Faculty and Staff Faculty and staff whose university work takes them abroad need to protect sensitive data. UW System Legal Counsel, Matt Lind, recently visited campus to share information on this important topic. Export controls, known as “sanctions” or “embargos,” are rules that protect U.S. military and economic competitiveness. The controls restrict items or information from the U.S. or a U.S. person to a foreign country or foreign person. Restrictions apply to several countries including China. The Family Educational Rights and Privacy Act of 1974 (FERPA) requires that institutions protect the privacy of education records. FERPA violations could occur when an unauthorized disclosure of personally identifiable student information occurs; something that could happen when student data is carried through borders.

Protecting Sensitive Data: Travel Tips

Payroll Hollie Moore • [email protected] • 608.342.1176, Ext. 5147 Tanya Lux • [email protected] • 608.342.1176, Ext. 5148

Resources for Absence Requests and Timesheets: Employees - Do you need a Reference Guide on how to enter Absence Requests and/or Timesheets? The instructions can be found for all employees on HR's website. Please click here, then select what type of employee you are.

Supervisors - Do you need a reference guide on how to approve Payable Time and/or Absence Requests? If so, please click here to see Powerpoint instructions listed in the "Manager Approval Instructions" area.

Absence Request Push Backs: There has been a change in how you edit an absence request. Please click on the button below to learn more.

Editing an Absence Request

Worker's Compensation If an employee gets hurt at work, please make sure the Workers Comp. paperwork is filled out completely and turned in to the Payroll Office within 24 hours of the incident. When completing the paperwork, please make sure to give as much detail as possible, such as answering the Who, What, When, Where and Whys. All departments should have at least one Worker’s Comp. binder. If your department does not, please stop by the Payroll Office in Ullsvik Hall to pick up a binder to keep in your department. To help reduce injuries, it is important to be aware of your surroundings and follow all safety guidelines. Questions about Worker’s Comp., please contact Hollie Moore or Tanya Lux.

Professional Development Jane B. Laufenberg • [email protected] • 608.342.1176, Ext. 5143

Supervisors & Managers: Did You Know? Human Resources is a resource for you and your staff. Need someone to talk with your staff about stress, life/work balance, customer service, or communication between the generations? Feel free to reach out to get assistance with all of your professional development needs.

New Employee Reminders: 1. All new employees should complete the Child Abuse and Neglect Mandatory Reporter, FERPA and Title IX Trainings within 30 days of start date. Find those here under the Mandatory Training section.

Professional Development Opportunities: (All of these and more can be found on the HR Events Calendar)

October 12: How to Fill Out a Simple Travel Expense Report Hempel Lab, MPSC from 11 a.m.-Noon Register

October 12: Absence Management Training Register October 17: Leadership Under Fire - For Supervisors and Managers ONLY - More information Velzy Commons, Ullsvik Hall from 8 a.m.-1 p.m. (includes lunch) Presenter: Mark W. Field - Retired Chief of Police and serving as principal with the consulting firms of REM Management Resources and Resource Management Associates will present Leadership Under Fire. Seating is limited. Registration is required.

October 20: Technology Mashup - Technology training for Instructional and NonInstructional Staff in topics such as Online Tools for Assessment, OneNote, Skype for Business, etc. More information to follow in next newsletter. Register October 23: Absence Management Training Register October 24: Absence Management Training Register October 24: Travel Expense Report Training (For Academic Department Associates Only) Register

November 8: Travel Policy Overview Mississippi Room, MPSC from 1-2 p.m. Register

November 13: Employee Performance Reviews - For Supervisors and Managers ONLY University South, MPSC from 8-9:30 a.m. Register Performance evaluations and improvement plans are valuable tools for employee growth. Get tips on writing honest, constructive performance evaluations. Learn when and how to use a performance improvement plan and give verbal warnings. The new form will also be discussed.

December 5: Travel Payments Mississippi Room, MPSC from 1-2 p.m. Register

December 11: Employee Relations - For Supervisors and Managers ONLY University South, MPSC from 8-9:30 a.m. Register Civil conversations, collegiality, how and when to document and more can be learned in this session.

January 11: New Supervisor Training - For Supervisors and Managers ONLY University South, MPSC from 8-9:30 a.m. Register All encompassing: Payroll, Evaluations, Moving from peer to supervisory role, FMLA Overview, WC Overview, ADA requests and more

Toastmasters International Club: Do you want to become a confident public speaker and strong leader? If so, Toastmasters is the place for you. You'll find a supportive learn-bydoing environment that allows you to achieve your goals at your own pace. Did you know there is a club that meets on campus? The Southwest Area Toastmasters meets on the first and third Thursday of each month from Noon to 1 p.m. in the Markee Pioneer Student Center, Computer Conference Room. Come as a guest and see what it's all about before joining! Check it out here.

LifeMatters: Your employee assistance resource to help university employees with challenges of everyday living including: stress, grief and loss, depression, anxiety disorders, parenting, military life, cultivating your family, budgeting, estate and retirement planning, taxes, investing, identity theft, health topics, legal issues, and workplace issues. These are just a few of the many areas they can assist you.

Upcoming Live WorkLife Balance Webinars: *Registration required on LifeMatters web page: (Use SOWI for Password) Eating through Celebration - Wed., Oct. 18 at 11 a.m. Keeping Calm Under Pressure - available as a pre-recorded webinar Holiday Budgeting - Thurs., Nov. 16 at 11 a.m. Winter Wellness - Thurs., Dec. 21 at 11 a.m.

Benefits Tricia Reuter • [email protected] • 608.342.1176, Ext. 5141

Annual Benefits Enrollment Dates Announced: October 2 – 27, 2017 The Annual Benefits Enrollment (ABE) period, October 2 - 27, is the only annual opportunity you have to enroll in or make changes to most of your benefits unless you have an eligible life event (family status or employment change) during the year. Changes made during ABE are effective January 1, 2018. All enrollments and changes must be completed by 4:30 p.m. on Friday, October 27, 2017. New this year! We are excited to introduce ALEX, an on-line personalized benefits counselor designed to simplify your ABE benefits election process. Through a series of easy, intuitive questions, ALEX will walk you through benefits options and suggest appropriate plans based on your answers. You will receive an email with a link to ALEX by October 2. Things you can do for ABE: Visit the ABE website wisconsin.edu/abe for 2018 benefits changes. Note: There are changes to some of the State Group Health Insurance plans that may require you to take action during ABE. Some of the plans will no longer be available in 2018. Please review the information carefully to determine if you need to take action. Sign up to get assistance in Hempel Lab, MPSC from 11 a.m.-2 p.m. on Wednesday, October 18. Some plans require that you enroll each year to continue your participation. If you are participating in one of these plans, you must enroll each year: --Flexible Spending Account (FSA) including Health Care FSA, Limited Purpose FSA, Dependent Day Care FSA -Health Savings Account (HSA) requires that you enroll every year you are enrolled in a High Deductible Health Plan (HDHP). -State Group Health Insurance Opt-Out Incentive

Save the Date - Benefit Fair Friday, October 13th, noon – 4 pm, Ullsvik Hall, Room 0300 Plan to meet with health plan representatives and other benefits vendors. For a list of fairs throughout the UW System: UW System Benefits Fairs New Employee Benefit Sessions: October 11th and 25th 9am-noon, Hempel Lab, MPSC Register.

October Wellness Webinar: Understanding Health Values Wednesday, October 18th; 12:00 – 1:00 p.m. By now, you’ve participated in your health screening as part of the Well Wisconsin Incentive program. Join us for this webinar to learn more about what the numbers mean and how you can maintain or improve them for your overall health and well-being. To register, visit wellwisconsin.staywell.com and go to Webinars.

Don't Forget! The deadline to earn and redeem your 2017 $150 is October 22, 2017

StayWell Flu Shot Clinic The Well Wisconsin Program is offering workplace flu shot clinics. Flu shots are free and voluntary for all employees and their spouses/domestic partners who are enrolled in the State of Wisconsin or Wisconsin Public Employers Group Health Insurance Programs. Date: Thursday, November 9, 2017 Time: 10 am - 3 pm Location: Ullsvik Hall, Velzy Commons

Meet with a TIAA Financial Consultant November 28th and November 29th, 8am – 4pm Platteville West Rm, MPSC Register for a TIAA appointment here!

New Video Series: Your Health Benefits in Retirement Are you nearing retirement and want to learn what that means for your health benefits?

ETF is offering a new series of videos and resource sheets cover: Retiree health benefits available through ETF How to pay for health benefits Available supplemental benefits Accessing health coverage out-of-state How Medicare affects health benefits

Note: Some content applicable to all participants (state, UW and local government), while other content applies to state and UW participants only.

Affirmative Action and Student Employment Catherine Kutka • [email protected] Affirmative Action: 608.342.1773 Student Employment: 608.342.1174 • [email protected]

STUDENT EMPLOYMENT: Congratulations are due across campus for the many new student employees hired already this year! Since August 20, we have hired 555 new student employees and filled 609 positions. Now that we have settled into a more typical daily pace, it is a great time to reflect on the role our student employees play on campus. Did you know that UW-Platteville currently employs 1,966 students on campus in 2,536 positions? By person count, that is more than all professional staff and faculty combined! Student employees are a vital part of our operations, helping us to meet our operational needs and institutional goals. In some cases, we could not provide the level of service to which we aspire without the support of our student employees. What do our student employees get in return? Most of the positions filled by students are not related to their academic pursuits, and it may be tempting to dismiss other campus jobs as simply a means of earning money. However, studies show that working on campus improves student engagement. In addition to the wages earned, working on campus offers students the opportunity to develop skills that they will carry with them as they transition into their professional careers.

Student Employee of the Month In recognition of the vital contributions made by our student employees, we are launching “Student Employee of the Month.” Submit nominations for September to [email protected] October 15. Include the student employee’s name and a sentence or two describing why they are deserving of this recognition. Each department may submit one nominee per month.

Hiring Student Employees Work Authorizations and any necessary employment documents must be submitted prior to the job start date. Student Employment will set up the position and approvers within one week of receipt of complete documentation. Incomplete documents or missing identification will extend this process. New student employees should not begin work until the process is complete.

Process and Form Changes We are always looking for opportunities to improve our processes to serve hiring departments, supervisors, and student employees. As part of this goal, a collaborative effort has been initiated to investigate options for automating the work authorization and hire process. In the meantime, these changes have been made to improve efficiency of the hiring process:

Updated forms. The Work Authorization, Wage Change, and other forms have been updated. Be sure to check for and download new versions at the start of each semester. Revision dates have been added to the forms and on the self-service pages, making it easier than ever to ensure you are using the most current version. Fillable pdf forms. The Work Authorization and all employment documents are now fillable pdf forms. Use the Firefox browser to access and complete these forms online. The Work Authorization and other resources for hiring managers may be found on the Manager Self Service page. Student employees that are currently or have previously worked on campus need only submit the Work Authorization. New student employees that have never worked on campus before must complete the employment documents, found on the Student Employee Self Service page. I-9 and Authorized Representative. An authorized representative of UW-Platteville must review original identification presented by new student employees and complete Section 2 of the I-9. With the exception of those departments that have accepted the responsibility of entering new student employee information into HRS, it is preferred that new student employees present this information to the Student Employment Office for verification to ensure compliance. Student Employee Workstation. Student Employment has a dedicated workstation for new student employees needing to complete their employment documents. Student employees are not charged for printing their employment documents from this workstation. Questions? Contact Student Employment at 608-342-1174 or [email protected].

Employee Relations Christine Buswell • [email protected] • 608.342.7637

Supervisor Monthly Series: HR implemented a supervisor training titled Supervisor Monthly Series. This is intended for new, as well as seasoned supervisors. Register for ALL sessions on the Human Resources web page > Events Tab > Find Date - October 17 - Leadership Under Fire, 8-Noon - lunch will be provided - November 13 - Performance Reviews, 8-9:30 - learn the best practices - December 11 - Employee Relations, 8-9:30 - civil conversations, supervisor documentation, etc. - January 11 - New Supervisory Training Overview, 8-9:30 - All areas covered for new supervisors

Safety and Risk Management Jesse Decker • [email protected] • 608.342.1188 Tammie VanNatta • [email protected] • 608.342.3976

Driver Authorization Part II True or False – If you drive your personal vehicle on University business (approved conference, training, or meeting), you need to be an Authorized Driver for the University of Wisconsin-Platteville? Answer: TRUE! UW System Administrative Policy 615 states that University officers, employees, or agents are authorized to use their personal vehicles on University business and receive travel mileage reimbursement, via Travel Expense Report, provided they are Authorized Drivers for the University.

Why should I have to be an Authorized Driver to drive my own vehicle on University business? That vehicle does not belong to the state and I pay the insurance premiums on it. Answer: The State of Wisconsin provides excess liability coverage to drivers when personal insurance runs out. If an employee driving his or her own vehicle on University business causes significant damages, the employee’s personal auto liability insurance will provide the primary insurance coverage for the loss. However, should the liability exceed the state recommended minimums of their insurance policy ($100,000/$300,000/$50,000), the state is now on the hook for the excess of the claim. Hence, we require our drivers not be an imminent risk to the state while driving on University business.

New Employees: We would like to extend a warm welcome to new staff that recently started. Thank you for joining the UW-Platteville community!

New Employees List with Departments

Archived Newsletters: Did you hit "delete" before reading the HR Newsletter or can't find past newsletters to look up important information? Check out the past newsletters by clicking on Pioneer Pete.

Talent Management Tara Rucker • [email protected] • 608.342.1176, Ext. 5145 Linda Klein • [email protected] • 608.342.1176, Ext. 5146 Chad Wilson • [email protected] • 608.342.1176, Ext. 5144

Please check back next month for updates.

[email protected] • www.uwplatt.edu/human-resources Academic Year Hours–Monday–Friday, 7:45 a.m.–4:15 p.m. Summer Hours– Monday–Friday, 7:30 a.m.–4 p.m. Share this email:

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