Minutes

Minutes of the Board of Director’s Meeting JANUARY 19, 2016 GLENN COUNTY FAIR nd 42 DISTRICT AGRICULTURAL ASSOCIATION 221 E. Yolo St.  P.O. Box 667, Orland, CA 95963 Phone (530) 865-1168  Fax (530) 865-1197  [email protected] CALL TO ORDER: The meeting was called to order President Jerrod Lloyd at 6:40 PM ROLL CALL OF DIRECTORS: Directors Present: Staci Buttermore, Shirley Ceccon, Jacob Chavez, Mary Ann Deeming, Marie Emery, Jerrod Lloyd, Dane Nissen. It was moved by Director Nissen and seconded by Director Deeming to excuse the absence of Directors Douglass. CONSENT AGENDA: a. Approval of Minutes of the December 15, 2015 meeting. b. Approval of Standard 213 Agreements (long term or multi-year contracts). There were none for approval. c. Approval of Standard 210 Agreements (for fair-time services). There were none for approval. d. Approval of F31 Building/Grounds Interim Rental Agreements. e. Director Nissen moved to approve Consent Agenda Items, seconded by Director Deeming. Motion carried. OLD BUSINESS: CEO Newman discussed the idea of a Town Hall meeting and has decided to forego the meetings and dispense information about the Fair in another manner, which she will bring to the next board meeting. Friends of the Fair committee is undecided about helping produce a Fund Raising Dinner, and will meet with CEO Newman to discuss the future of the group. FINANCIAL REPORTS: CEO Newman reviewed questions from Director Ceccon regarding the office remodeling expenses. Operating funds have been moved to Tri Counties Bank. JLA funds to reimburse the Fair for expenses have been transferred. Current balances in all accounts were discussed. The Horse Group itself has its own separate bank account. The Fair has submitted a request to Cal Card for a credit card. It was moved by Director Chavez to approve the financial reports as presented, seconded by Director Buttermore. Motion carried. JLC EVALUATION AND REVIEW: CEO Newman reported the previous meeting with the JLC was productive. Weigh-ins went very well with plenty of volunteerism. The same photographer has been hired with some changes for the betterment of overall photo production. The JLC will keep track of expenses more accurately in 2016. REVIEW AVENUE OF LIGHTS: Car count was down a little at 1,793 cars. Fair has been reimbursed for all expenses and Avenue has paid in full. The set-up went smoothly. A possible partnership was discussed with the group. $3,586.00 actual income to the Fair, above reimbursements. PONY RIDE CONTRACT: The prior year’s vendor was discussed. Contract was offered to other providers. The board voted to contract with Happy Day Pony Rides. Director Nissen moved to hire Happy Day Pony Rides, seconded by Director Ceccon. Motion carried.

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Minutes of the Board of Director’s Meeting

January 19, 2015

BOARD PARTICIPATION: CEO Newman asked each member to consider options for bringing new connections and businesses to the Fair. Director Deeming said she has offered to decline reappointment but would wish to continue assisting the Fair. It was suggested that the Friends of Fair would like to see more fiscal responsibility by the board. Regarding a fund-raising dinner, the date chosen by FOF was not a good date. Many people have volunteered to help with a dinner. A November dinner is a possibility for the future. CEO Newman will meet with Friends of the Fair Board on February 4th and invited Directors Lloyd and Chavez to join them. REVIEW RENTAL SCHEDULE: The Board studied the January and February rental calendars. DIRECTORS REPORTS: Director Buttermore announced a horse group meeting will be held January 25. Director Ceccon will be bringing past queens with her to the Fair. Director Chavez had nothing to report. Director Deeming reported that Jeri Burgee of the Friendly Garden Club and a former worker in the Fair’s Sponsor’s Lounge, recently passed away and suggested on behalf of the Fair a card should be sent; she also said Ina Garten wants to present a special class of flowers for children. Director Nissen had no report. Director Emery had no report. STAFF REPORTS: CEO Newman reported on the various projects she has been working on to make improve the appearance of the Fairgrounds. Doyle Shippelhoute and his crew are working on the Colusa Farm Show and have been spending their time in Colusa. OLD BUSINESS: There was no old business held over. PUBLIC COMMENT FORUM: Director Ceccon spoke about the new garbage dump proposed in Glenn County between Orland and Hamilton City. MATTERS OF INFORMATION: Next regular Board meeting is scheduled for February 16, 2016, 6:30 PM. ADJOURN: Meeting was adjourned at 8:00 PM. Respectfully Submitted, Ryann Newman, CEO, Glenn County Fair

(s) Ryann Newman CEO, Glenn County Fair

(s) Jerrod Lloyd President, Board of Directors

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