Delete Actual Hours Worked

Delete Actual Hours Worked

Delete Actual Hours Worked Contents Procedure Overview Maintain Time Data Process Steps Maintain Weekly Entry w/ Activity Allocation

Procedure Overview Overview

To gain an understanding on how to delete an entry in Maintain Weekly Entry w/ Activity screen for an employee due to the following incorrect data:      

Date worked Attendance Type Hours worked Cost Assignment (CC/CFC) Hourly Rate Reason of payment

Infotype 2052 (Maintain Weekly Entry w/ Activity) must be used to change/delete timesheet information for hourly paid employees. The appropriate hours and rates must be entered in order to calculate union dues and legislative deductions correctly. The system can only calculate retroactive adjustments correctly if detailed information on hours and rates are entered.

Delete Actual Hours Worked HRIS Procedure Document FINAL

-1-

For Assistance with this Process please contact HRIS Support

Delete Actual Hours Worked

Employee Subarea Attendance Type:

All Appointed Biweekly Staff (e.g. Carp F/T)

0800 – Appointed Regular Hours: Hours can be entered as a range or recorded individually. 1820 - Shift Premium: Must be recorded individually.

All Casual Temporary Unionized Staff (Excluding

0910 - Non-Appointed Temp Hours: Hours must be recorded individually.

USW) (e.g. Elec Temp) All Casual Biweekly and Monthly Employees (e.g. CUPE Casual, Casual Biweekly) Note: Unionized Casual position must be the primary position on Organizational Assignment

1820 - Shift Premium: Hours must be recorded individually.

0920 - Casual Hours: Hours must be recorded individually. 0930 - Casual Hours no Vacation Pay: Hours must be recorded individually. 0931 - Casual Hours No Dues GEN 4% Vac.: Hours must be recorded individually.

All Casual employees in the Work Study Program Note: To be used for work study hours only. No cost assignment required

0923 - Work Study Hours: Hours must be recorded individually.

All Casual employee doing USW duties (e.g. Administrative work)

0940 - USW Casual Hours (Mon - Sun) : Hours must be recorded individually.

Appointed/ NonAppointed Employee

Overtime attendance types can be used for all employee types.

Delete Actual Hours Worked HRIS Procedure Document FINAL

-2-

For Assistance with this Process please contact HRIS Support

Delete Actual Hours Worked

Appointed Employee

Stat. Holiday attendance types

Note: Any time the Attendance Types for Overtime, Statutory Holiday or Shift Premium are used, the hours must be entered manually and on a daily basis. Do not use a range or let the system default the hours.

Maintain Time Data Process Steps Click on the following path:

Human Resources Time Management Administration Time Data Maintain

1. Enter employee personnel number 2. Enter the earliest effective date of the attendance you want to change in the Period Section

Note: Entering the date on this screen will propose the Maintain Weekly Calendar w/Activity screen for the week entered in the From field. 3. Click on weekly Calendar

Maintain Weekly Entry w/ Activity Allocation 1. Position the cursor on the segment to be deleted. 2. Click on

to Delete.

3. Click on

to Save.

Note: If the deleted segment’s effective date is before the current payroll period, the message Enter data for payroll past (retroactive accounting) is displayed at the bottom of the Maintain Weekly Calendar w/Activity Allocation screen which triggers a retroactive calculation.

4. Click on to proceed to the next Maintain Weekly Entry w/ Activity Allocation screen. The screen must be saved first prior to proceeding to the next week.

END OF DELETE ACTUAL HOURS WORKED Delete Actual Hours Worked HRIS Procedure Document FINAL

-3-

For Assistance with this Process please contact HRIS Support